Organisation
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Organisation

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Organisation Organisation Presentation Transcript

  • What Is Organizing?  Organizing  Arranging the activities of the enterprise in such a way that they systematically contribute to the enterprise’s goals.
  • The word organization has come from the word “organism” which means a structure of interrelated and interdependent parts.
  • The parts or components of organization consist of  men,  machine,  material,  methods,  money,  functions,  authoirity and  resposnsibility.
  • The task of organization is to unite or integrate these components effectively for the purpose of attaining the common goal.
  • Definition:  According to Louis A. Allen, "Organisation is the process of identifying and grouping the work to be performed, defining and delegating responsibility and authority, and establishing relationship for the purpose of enabling people to work most effectively together in accomplishing objectives."
  • According to Mooney and Railey, "Organisation is the form of every human association for the attainment of a common purpose."
  • What happens in an organization?(Process)
  • PROCESS OF ORGANISATION  Division of work  Grouping of activities  Assignment of work  Delegation of authority  Defining relationship
  • Division of work  The entire work of a business enterprise is divided into a number of activities for better performance and control. Ex: production, finance, personnel, marketing.
  • Grouping of activities  Activities similar and closely related will be put under the contol of a department. Ex: window display, advertising, management of sales staff, sales promotion etc are grouped under the control of the marketing department.
  • Assignment of work  After grouping work is assigned to every individual who is employed in a particular department. Ex: in finance department an individual may be assigned the work of receiving cash, another person may be making cash disbursements and so on.
  • Delegation of authority  An employee who has been assigned d some work needs to be given certain authority to carry out the responsibility. Transfer of authority by a superior to a subordinate is what is known as delegation of authority.
  • Defining relationship  It means that every subordinate should know who his superior is and in the same manner every superior must know the subordinates under him. Every subordinate has to carry out the tasks assigned to him by his superior only and he is accountable to that superior alone.
  • Why is organization important?
  • IMPORTANCE  Vital for implementing plans  Specialization  Optimum use of resources  Teamwork  Communication relationship  Creativity  Co-ordination  Continuity
  • Vital for implementing plans  Organization follows planning. Implementation of the business plans cannot be possible without the aid of organization. It is only through organization the resource required to accomplish the enterprise goal are acquired
  • Specialization  The entire work of a manufacturing concern is divided into production, finance, personnel and marketing according to importance.
  • Optimum use of resources Men, machine, materials, money. Right man for right job, materials available at right time,  tools and equipments maintained and put to use when needed
  • Teamwork Series of operations carried out to complete any task.  No of persons perform the task jointly. Iit is necessary for proper team work and understanding
  • Communication relationship  Workers work on getting orders  That orders must be properly communicated.  Work as per instructions  Completion it must be reported  Any doubt get clarification
  • Creativity Allow th exhibit the crative skills Possible only when there is delegation(will have freedom to act) Reward for innovative ideas
  • Co-ordination Activities interrelated and also interdependent Production---------- finance Marketing-----------finance So there must be a link which is called co-ordination
  • Continuity Men may go but should be recurited Machine may become obselate but it should be replaced Materials may exhaust but it must be purchased So as the activities goes on without disruption.
  • An organization structure explains the positions and official relationships between the various individuals working in an organization. It helps to understand an organization better.
  • It provides answers to the following questions:  Who is the top most official in an organization?  Who are the departmental heads?  What are their functions?  Who are the subordinate staff in each department? Etc.
  • Organisation chart  Organization Chart  A chart that shows the structure of the organization including the title of each manager’s position and, by means of connecting lines, who is accountable to whom and who has authority for each area.
  • Organisation chart Diagrammatic representation of the organization structure Shows the names, designations and functions of the personnel in an organization
  • Chart
  • Organization Chart Information Services Group Cataloger Cataloger Customer Liaison Taxonomy Designer Knowledge Architecture Lead Developer Developer Systems Admin Search/Systems Lead Assistant Designer Design Lead Knowledge Architecture Manager
  • Merits  Shows the official positions of each individual in an organization  It is possible to make out who is the superior and who is the subordinate3  To identify the personnel in an organization  Helps an outsider to understand the different designations in an organization
  • Demerits  It can show the formal or official relationships in an org. it cannot depict the informal or personal relationship between individuals  Promote ill feeling among the personnel (subordinate may feel)  Often not updated in accordance with the changes in positions taking place in the organization from time to time
  • Principles of organisation Objective Division of work Authority and responsibility Delegation Balance Responsibility is absolute
  • Principles of organisation Unity of command Unity of direction Distinction between line and staff functions Simplicity flexibility
  • Types of organisation  Line organisation  Line and staff organisation  Functional organisation  Committee organisation  Project organisation  Matrix organisation
  • Line organisation  Also called Military Organisation  Superior passes the information to the subordinate  And subordinate in turn makes some suggestions and passes to his juniors  Vertical downward flow of authority and upward flow of responsibility
  • line and staff organisation  Staff who are experts in specific areas assist the line personnel  Experts donot have power to command  They can only advise  The line manager can accept the suggestion or may reject it
  • Functional organisation  Only for large scale organisation  Separate departments to look after different activities  Ex: purchase  Production  Sales  Etc  Each department has a head and will work under the head
  • Committee organisation  Is a group of persons entrusted with certain tasks  They discuss the problem and find a solution  Ex: Board of directors  The committee meet at regular intervals and discuss the progress of work at the various levels
  • Types  Standing / Permanent  Temporary/ Adhoc  Executive  Advisory  Formal  Informal
  • Project organisation  Popular during world warII  To manage a small number of large projects  Each team has specialists in different fields  The manager co-ordinates the activities of the team members
  • General manager Manager project A Manager project B enginee ring R&D Quali ty Acc R&D AccQuali ty Project organisation
  • Matrix organisation  Suitable when there are large no of small projects to be managed  Also known as multiple command system  Has two chain of commands  Vertical--- line authority  and horizontal---- project authority  Each department has to do its work and also needs to share with other departments
  • Matrix organisation
  • Thank you