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evince Roadshow

evince Roadshow



Presentation from the four evince road shows that were run during the first week of March 2008

Presentation from the four evince road shows that were run during the first week of March 2008



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evince Roadshow evince Roadshow Presentation Transcript

  • evince roadshow Welcome
  • Mark Cheverton Managing Director Context
  • Childcare Act, Section 12 Guidance
    • 2.1 FISs are expected to provide comprehensive expert information advice and guidance to parents on childcare and early years services in their area. This includes information about:
      • registered childcare
      • non-registered childcare
      • the free entitlement to early years provision; and
      • childcare settings suitable for children with disabilities and special educational needs.
    • 5.2 Prescribed descriptions of information relating to services, facilities or publications
      • Services and facilities
      • Publications
      • For local services, facilities and publications, FISs should be able to draw on information contained in the local authority’s Children’s Services Directory.
  • Education Act 2006, Section 507B
    • Youth Matters : Next Steps, Consultation on statutory guidance on Positive Activities :
      • In responding to the legislation local authorities will need to:
        • provide comprehensive, accurate and accessible information on local positive activities – including a web-based directory of information - that informs young people about the activities and facilities available.
    • Children’s Plan , 6.33 :
      • Local authorities have a duty to publicise information about activities, and have been provided with funds to support this. But we know that some would benefit from more support in both mapping the information about what is available, and getting the information to young people.
    • Childcare Act , S12 guidance, 8.10 :
      • The services with which links should be established include:
        • Accessing positive leisure time activities Local authorities’ duty to secure young people's access to positive leisure time activities, including youth work, recreation, volunteering and cultural activities.
  • ISPP Grant
    • Childcare provider information: details of registered and unregistered childcare providers, in order to support LAs’ duty under Section 12 Paragraph 2 (a) of the Childcare Act 2006. 
    • Information on services, facilities and publications which may be of benefit to parents and prospective parents to support LAs to fulfil their duty under Section 12 Paragraphs 2 (b) and (c) of the Childcare Act 2006. This includes information currently held in Children’s Services Directories. 
  • A complete S12 solution company
    • Does your solution:
      • help you manage your information?
        • Collection, delivery, discovery, multi-agency, quality control
      • fully meet the requirements of the S12 guidance?
        • Childcare, FSD, PAYP
      • support you in running your FIS?
        • CRM, search, GIS, reporting, recruitment, training
      • adhere to open standards?
      • enable the easy transfer of information?
      • scale?
    Considerations… It’s more than just a database
  • Giles Thurston Technical Manager & Juliette Portas Customer Care Manager Introducing evince
    • A solution to enable
      • access by staff in children centres & extended schools
      • closer integration with other OL products, such as Service Directory
    • Development began autumn 2007
    • DCSF announcements, wider need for ChIS replacement
  • The solution
    • “ A user-friendly, web based system which will help you
    • manage, maintain and deliver information to families now and into the future.”
  • Key Aims
    • Key aims for evince project
      • make use of learning from ChIS project
      • easy and straight forward
        • usability is key
        • existing ChIS users should require little or no training
        • minimal technical requirements to access system
      • support multiple users
        • no upper user limit
      • swift and easy conversion of data and reports
      • a cost effective solution  
      • user engagement
        • input from existing CIS in all phases
        • on going road map of development
  • evince & ChIS
    • What are the similarities?
      • Ease of conversion
        • Similar data model
        • Same reporting functionality
        • Same business entities and processes
      • Same quality of service
      • Hosted solution
    • What are the differences?
      • Hosted solution only
        • Use of open standards to allow easy access
      • Our own product
        • develop in directions required by our customers
      • Browser based
      • More scalable - no user limit
  • Demonstrations
  • Demonstrations
  • Reports Manager
  • Demonstrations
  • Initial evince release
    • Initial release scheduled for April 2008, including the following:
      • People & contacts
      • Registrations & careschemes
      • Organisation
      • Bulletin board
      • Queries & reports
      • Mapping
      • Evaluations
      • Qualifications
      • Actions
      • Defined areas
      • Campaigns
      • Training module
      • Recruitment module – jobs & search only
      • CSD module
      • Parent direct module
  • Future evince releases
    • Incremental roadmap
      • Regular releases
    • Remaining ChIS functionality to be prioritised, including:
      • ChIS Lower Priority
      • Audit form
      • Universal reports
      • Address book
      • Autoupdate
      • Funded places module
      • Recruitment module - matches
      • ChIS High Priority
      • Funding control
      • Record filtering
      • Record duplication
      • Renaming labels
      • Workflows
      • Pathways module
      • Recruitment – candidates
      • & search
      • New Functionality
      • Early Years Census
      • Sufficiency
      • Simplified data entry screens
  • Current roadmap evin c e pilot & launch Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar ’ 08 ’08 ’08 ’08 ’08 ’08 ‘08 ’08 ’08 ’09 ’09 ‘09 Remaining prioritised ChIS functionality Monthly incremental improvements User Group Change Requests User Group Change Requests User Group Change Requests The needs of Children’s Centres & Extended Schools Elder Care and wider family needs Closer integration of CSD, CMS with evince
  • Cost breakdown
    • One off up front cost (if required)
      • conversion of data
      • transfer of reports
    • Annual per user license cost
      • use of evince
      • online training & support materials
      • access to helpdesk by phone & email
      • ongoing upgrades
    • Other costs
      • ongoing use of mapping
      • ad hoc data & report tasks
      • classroom based training
  • Next steps
    • Opportunity Links
      • Initial release of evince
      • Discussions regarding roadmap
    • Information Services
      • DCSF workshops re devolved funding
      • Probably have lots of questions
        • By email evince@opp-links.org.uk
        • Arrange a site visit to your offices to demo further
  • Latest news and information www.evince-online.com
  • Questions
    • Any questions?
    • Please contact us at
    • [email_address]
    • 01223 566 522