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Grant Funding Programme

Charlie Dormer on the new Grant Funding system at Research Data Network event. May 2016.

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Grant Funding Programme

  1. 1. Grant Funding Programme Research Data Network Workshop May18th 2016 Charlie Dormer, User Researcher
  2. 2. Grants Programme Progress • Introduction to the Grants Funding Programme, our progress to date and our approach • What does the new service look like – a VERY early look • Outcomes from JISC interoperability with the new service workshop (last week) 2
  3. 3. • Build the foundation for what grant funding could/should be like in 5 years’ time (35-45% of the way towards the vision) • Build digital capability in the Research Councils and across BIS (skills transfer) • Replace the current grants management system with a cost effective, flexible, and inter-operable platform • Allow RCs to spend less time in grant management through the use of digital solutions to improve efficiency • Create an improved experience for staff, applicants, peer reviewers and panel members • Reduce the costs of giving out grants to contribute to Research Council’s overall operational cost reduction targets • Ensure that we have the data and MI to make smart decisions for the future. 3 Create digital services that support the entire grant funding process, from idea generation to impact reporting, that enables the best possible funding of research excellence We have until March 2017 to develop a basic product
  4. 4. 4 Agile approach means gradual introduction of the new service “An agile project is about creating fast iterations of products based on the feedback of real users. It means regularly releasing small pieces of functionality; constant communication between team members, and using equipment that displays progress being made by your team” Government Digital Service - Service Manual For us this means - Simple functionality first – March 2017 will be “stripped down” version - Development continues through a period of joint running of Je-S and new service (expected to be around a year) - Even after new service becomes the only service, continued addition of new functionality - Bear this in mind when I talk about interoperability!
  5. 5. Everything we do is predicated round detailed and extensive USER RESEARCH This enables us to move to effective SERVICE DESIGN Through this we are developing and testing iterative PROTOTYPES 5
  6. 6. Applying for a grant Current system (Je-S)
  7. 7. Setting up and managing an opportunity Current system (Siebel)
  8. 8. Prototype Development work has only started in the last month so no coded stories but…
  9. 9. Interoperability User Research has shown a strong desire to reduce re-keying and duplication of data between Research Organisation and Research Council systems (and between Research Council systems and Research Council systems!) New system – opportunity to build interoperability in the new service – the benefit of building something new Workshop last Wednesday with 50 Research Office administrators and managers, providers of current systems, and members of the BIS Grants Funding Team
  10. 10. Interoperability workshop – initial outcomes Research costings Offer letterPeople and organisatio nal data Student data Spend reporting Outcome reporting Equipment data Use unique identifiers for equipment data in application rather than put all the equipment info in Build on current work on ORCID (soon to be in Je-S) and investigatio n into ISNO APIs between most common costing tools and grants service - .csv file upload for others Output data should be “applied for” and “awarded” amounts, then API back into common costing tools or .csv API or .csv upload into FES – challenge is investigato rs’ directly allocated budget. Facilitated by single grant, multiple recipents model? Data exchange with HESA, SITS systems Two way interface with Researchfish
  11. 11. Interoperability workshop – initial outcomes Research costings Offer letterPeople and organisatio nal data Student data Spend reporting Outcome reporting Equipment data Some of this is easier to implement Some of this is rather more ambitious! Workshop addressed opportunities and barriers as well as opportunities. Recurrent potential barriers: • Diversity of RO systems BUT almost half at workshop use the same costing tool – a few big players and a tail • Incomplete take up of ORCID etc/incomplete implementation of standards • Time taken to implement new systems • Accuracy, security and confidentiality
  12. 12. How to get involved Extensive programme of User Research: • Interviews • Focus Groups • Ethnography/observation • Testing – remote • Testing – face to face • Are you interested in taking part? Could you nominate research office staff/applicants/peer and panel reviewers who would be? • Any further questions? Charlie.dormer@digital.bis.gov.uk

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