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How Many Sites Do I Need?!?!  SharePoint Saturday Virginia Beach            Mike Oryszak        http://www.mikeoryszak.com...
About Me •   Practice Manager with Intellinet •   Microsoft SharePoint Server MVP •   Dev and Architect with MS stack sinc...
Session Overview •   Understanding SharePoint’s Structure •   Site Topology Options •   Planning Scenarios •   Wrap-up and...
Support our Sponsors
How Many Sites Do I Need?!?!UNDERSTANDING SHAREPOINT’SSTRUCTURE
Understanding SharePoint’s StructureSeries of Containers
Understanding SharePoint’s StructureSite Collections  • A Site Collection Contains      –   One or more Webs      –   Web ...
Understanding SharePoint’s StructureWeb or Sub-Site • A Web / Sub-Site Contains      – Lists & Libraries      – Web Featur...
How Many Sites Do I Need?!?!SITE TOPOLOGY OPTIONS
Site Topology OptionsTwo Extremes – Deep versus Flat • Deep Site Topology
Site Topology OptionsTwo Extremes – Deep versus Flat • Flat Site Topology
Site Topology OptionsCreating Site Collections  • When to create Site Collections      – Governance dictates quotas and se...
Site Topology OptionsHurdles With Lots/Multiple Site Collections  • Navigation Maintained At Site Collection      – Global...
Site Topology OptionsCreating Sub-sites  • When to create a sub-site      – Content maintained by existing site collection...
Site Topology OptionsHurdles With Too Few Site Collections  • Navigation Can Get Cluttered      – More tabs than horizonta...
Site Topology OptionsRecommendations • Find the Appropriate Balance • Organize Content Based on…     – Site Administrator ...
How Many Sites Do I Need?!?!PLANNING SCENARIOS
Planning ScenariosFeedback and • How are you using it? • What problems are you having? • How can you improve things?
Questions?
Resources• SharePoint Site Topology Planning  –   http://www.mikeoryszak.com/sharepoint/sharepoint-site-topology-planning•...
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How Many Sites Do I Need? (SPSVB)

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Introduction to planning for SharePoint site

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Transcript of "How Many Sites Do I Need? (SPSVB)"

  1. 1. How Many Sites Do I Need?!?! SharePoint Saturday Virginia Beach Mike Oryszak http://www.mikeoryszak.com January 7, 2012
  2. 2. About Me • Practice Manager with Intellinet • Microsoft SharePoint Server MVP • Dev and Architect with MS stack since 1996 • Working with SharePoint since 2002 • Raleigh-Durham, NC Area since 1998 • Contact Info – Blog - http://www.mikeoryszak.com – Twitter - @Next_Connect – Email – nextconnect@live.com – LinkedIn - http://www.linkedin.com/in/michaeloryszak
  3. 3. Session Overview • Understanding SharePoint’s Structure • Site Topology Options • Planning Scenarios • Wrap-up and Questions
  4. 4. Support our Sponsors
  5. 5. How Many Sites Do I Need?!?!UNDERSTANDING SHAREPOINT’SSTRUCTURE
  6. 6. Understanding SharePoint’s StructureSeries of Containers
  7. 7. Understanding SharePoint’s StructureSite Collections • A Site Collection Contains – One or more Webs – Web Part Gallery – Global (Top) Navigation – Site Collection Features – Quota Management – Web Analytics Reports – SharePoint Security Groups • Backups – Full fidelity backup – Can be fully backed up including security, versions, workflows, etc – Can be restored to other farms in most cases
  8. 8. Understanding SharePoint’s StructureWeb or Sub-Site • A Web / Sub-Site Contains – Lists & Libraries – Web Features • Backups – Can export content (documents, list items) – Cannot backup security, versions, workflows
  9. 9. How Many Sites Do I Need?!?!SITE TOPOLOGY OPTIONS
  10. 10. Site Topology OptionsTwo Extremes – Deep versus Flat • Deep Site Topology
  11. 11. Site Topology OptionsTwo Extremes – Deep versus Flat • Flat Site Topology
  12. 12. Site Topology OptionsCreating Site Collections • When to create Site Collections – Governance dictates quotas and security to be maintained by an administrator – Large amounts of content (30+ GB); divide it into multiple site collections – Unique or new type of content
  13. 13. Site Topology OptionsHurdles With Lots/Multiple Site Collections • Navigation Maintained At Site Collection – Global nav across site collections requires customization • Themes/MasterPages Maintained At Site Collection – May need to be applied to each site collection separately – Formal packaged customizations may be required • Content Query Web Part (CQWP) – Can only aggregate content within a site collection • Workflows – Workflows limited to content and data within site collection
  14. 14. Site Topology OptionsCreating Sub-sites • When to create a sub-site – Content maintained by existing site collection admin – Related to existing content – Quotas are not used (Bad - )
  15. 15. Site Topology OptionsHurdles With Too Few Site Collections • Navigation Can Get Cluttered – More tabs than horizontal space and too much info • Quotas Ineffective – Storage reports no longer effective or meaningful • SharePoint Security Groups Get Cluttered – If default 3 groups are created for each site, can have 100s of SharePoint Security Groups • Backups Fail – Backups fail because of too much content, no recovery
  16. 16. Site Topology OptionsRecommendations • Find the Appropriate Balance • Organize Content Based on… – Site Administrator -> Who is the administrator? – Governance Plan -> Quotas, Policies – Amount of Content -> Smaller sites easier to backup and restore – Importance of Content -> Isolate critical content – Type of Content -> Intranet, Team Sites, Applications, Enterprise Content/Document Management
  17. 17. How Many Sites Do I Need?!?!PLANNING SCENARIOS
  18. 18. Planning ScenariosFeedback and • How are you using it? • What problems are you having? • How can you improve things?
  19. 19. Questions?
  20. 20. Resources• SharePoint Site Topology Planning – http://www.mikeoryszak.com/sharepoint/sharepoint-site-topology-planning• Site Topology Planning & Taxonomies – http://www.mikeoryszak.com/sharepoint/site-topology-planning-and-taxonomies• Planning & Architecture for Sites – Technet – http://technet.microsoft.com/en-us/library/cc261834.aspx
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