How Many Sites Do I Need? (SPSVB)

How Many Sites Do I Need?!?! SharePoint Saturday Virginia Beach Mike Oryszak http://www.mikeoryszak.com January 7, 2012

About Me • Practice Manager with Intellinet • Microsoft SharePoint Server MVP • Dev and Architect with MS stack since 1996 • Working with SharePoint since 2002 • Raleigh-Durham, NC Area since 1998 • Contact Info – Blog - http://www.mikeoryszak.com – Twitter - @Next_Connect – Email – nextconnect@live.com – LinkedIn - http://www.linkedin.com/in/michaeloryszak

Session Overview • Understanding SharePoint’s Structure • Site Topology Options • Planning Scenarios • Wrap-up and Questions

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How Many Sites Do I Need?!?!UNDERSTANDING SHAREPOINT’SSTRUCTURE

Understanding SharePoint’s StructureSeries of Containers

Understanding SharePoint’s StructureSite Collections • A Site Collection Contains – One or more Webs – Web Part Gallery – Global (Top) Navigation – Site Collection Features – Quota Management – Web Analytics Reports – SharePoint Security Groups • Backups – Full fidelity backup – Can be fully backed up including security, versions, workflows, etc – Can be restored to other farms in most cases

Understanding SharePoint’s StructureWeb or Sub-Site • A Web / Sub-Site Contains – Lists & Libraries – Web Features • Backups – Can export content (documents, list items) – Cannot backup security, versions, workflows

How Many Sites Do I Need?!?!SITE TOPOLOGY OPTIONS

Site Topology OptionsTwo Extremes – Deep versus Flat • Deep Site Topology

Site Topology OptionsTwo Extremes – Deep versus Flat • Flat Site Topology

Site Topology OptionsCreating Site Collections • When to create Site Collections – Governance dictates quotas and security to be maintained by an administrator – Large amounts of content (30+ GB); divide it into multiple site collections – Unique or new type of content

Site Topology OptionsHurdles With Lots/Multiple Site Collections • Navigation Maintained At Site Collection – Global nav across site collections requires customization • Themes/MasterPages Maintained At Site Collection – May need to be applied to each site collection separately – Formal packaged customizations may be required • Content Query Web Part (CQWP) – Can only aggregate content within a site collection • Workflows – Workflows limited to content and data within site collection

Site Topology OptionsCreating Sub-sites • When to create a sub-site – Content maintained by existing site collection admin – Related to existing content – Quotas are not used (Bad - )

Site Topology OptionsHurdles With Too Few Site Collections • Navigation Can Get Cluttered – More tabs than horizontal space and too much info • Quotas Ineffective – Storage reports no longer effective or meaningful • SharePoint Security Groups Get Cluttered – If default 3 groups are created for each site, can have 100s of SharePoint Security Groups • Backups Fail – Backups fail because of too much content, no recovery

Site Topology OptionsRecommendations • Find the Appropriate Balance • Organize Content Based on… – Site Administrator -> Who is the administrator? – Governance Plan -> Quotas, Policies – Amount of Content -> Smaller sites easier to backup and restore – Importance of Content -> Isolate critical content – Type of Content -> Intranet, Team Sites, Applications, Enterprise Content/Document Management

How Many Sites Do I Need?!?!PLANNING SCENARIOS

Planning ScenariosFeedback and • How are you using it? • What problems are you having? • How can you improve things?

Questions?

Resources• SharePoint Site Topology Planning – http://www.mikeoryszak.com/sharepoint/sharepoint-site-topology-planning• Site Topology Planning & Taxonomies – http://www.mikeoryszak.com/sharepoint/site-topology-planning-and-taxonomies• Planning & Architecture for Sites – Technet – http://technet.microsoft.com/en-us/library/cc261834.aspx

How Many Sites Do I Need? (SPSVB)

by Mike Oryszak

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How Many Sites Do I Need? (SPSVB) Presentation Transcript