Microsoft Office 2007 Tutorial

1. By Mohd Yasin Abd Karim
borhance@yahoo.com

2. Course Contents
 Overview : introduction
 Lesson 1: What changed, and why
 Lesson 2: get to work in Excel
 Lesson 3: A new file format

3. Overview: introduction
 Microsoft Office Excel 2007 (or Excel) is a
computer program used to enter, analyze, and
present quantitative data
 A spreadsheet is a collection of text and numbers
laid out in a rectangular grid.
 Often used in business for budgeting, inventory
management, and decision making
 What-if analysis lets you change one or more
values in a spreadsheet and then assess the effect
those changes have on the calculated values

4. Overview: introduction
 Excel 2007 has new look! It’s got the familiar
worksheets you’re accustomed to, but with some
changes.
 Notably, the old look of menus and buttons at the top
of the window has beed replaced with Ribbon.
 This course shows you how to use the Ribbon and
highlights the other changes in Excel that will help you
make better worksheet, faster.

5. Course goals
 Get handle on the new look of the Excel.
 Find everyday commands on the Ribbon:
Cut, Copy, Paste, Insert Sheet Rows, Inserts Sheet
Columns, and SUM, etc.
 Save workbooks in the new Excel file formats.

6. Lesson 1
 What ‘s changed, and why.

7. Exploring Excel

8. Exploring Excel

9. Navigating a Worksheet

10. What changed, and why
Yes, there’s a lot of change
in Excel 2007. It’s most
noticeable at the top of
the window.
But it’s good change.
The commands you need are now more clearly visible and
more readily available in one control center called the Ribbon

11. What’s on the Ribbon?
The three parts of
the Ribbon are tabs,
groups, and commands.
1. Tabs:Tabs represent core tasks you do in Excel. There
are seven tabs across the top of the Excel window.
2. Groups:Groups are sets of related
commands, displayed on tabs.
3. Commands: A command is a button, a menu, or a
box

12. What’s on the Ribbon?
How do you get started on
the Ribbon?
Begin at the beginning.
The principal commands in Excel are gathered on the first
tab, the Home tab.

13. What’s on the Ribbon?
Groups pull together all
the commands you’re
likely to need for a
particular type of task.
Throughout your task, groups remain on display and readily
available; commands are no longer hidden in menus.
Instead, vital commands are visible above your work space.

14. More commands, but only when
you need them
The commands on the
Ribbon are the ones you
use the most.
Instead of showing every command all the time, Excel 2007 shows some
commands only when you may need them, in response to an action you
take.
So don’t worry if you don’t see all the commands you need at all times. Take
the first steps, and the commands you need will be at hand.

15. More options, if you need them
Sometimes an arrow, called
the Dialog Box
Launcher, appears in the
lower-right corner of a
group.
This means more options
are available for the group.
Click the Dialog Box Launcher , and you’ll see a
dialog box or task pane. The picture shows an example:
1. On the Home tab, click the arrow in the Font group.
2. The Format Cells dialog box opens, with superscript and other options
related to fonts.

16. Put commands on your own
toolbar
Do you often use
commands that aren’t
as quickly available as
you’d like?
You can easily add
them to the Quick
Access Toolbar.
The Quick Access Toolbar is above the Ribbon when
you first start Excel 2007. There, commands are always
visible and near at hand.

17. What about favorite keyboard
shortcuts?
If you rely on the
keyboard more than
the mouse, you’ll want
to know that the
Ribbon design comes
with new shortcuts.
This change brings two big advantages over previous
versions of Excel:
-There are shortcuts for every single button on the Ribbon.
-Shortcuts often require fewer keys.

18. What about favorite keyboard
shortcuts?
The new shortcuts also
have a new name: Key
Tips.
You press ALT to make Key
Tips appear.
For example, here’s how to use Key Tips to center text:
Press ALT to make the Key Tips appear.
Press H to select the Hometab.
Press A, then C to center the selected text.

19. What about favorite keyboard
shortcuts?
 Keyboard shortcuts of old that begin with CTRL are
still intact, and you can use them the same way you
always have.
 For example, the shortcut CTRL+C still copies
something to the clipboard, and the shortcut CTRL+V
still pastes something from the clipboard.

20. A new view
Not only the
Ribbon is new in
Excel 2007.
Page Layout
viewis new, too.
If you’ve worked in Print Layout view in Microsoft Office
Word, you’ll be glad to see Excel with similar advantages.

21. A new view
To see the new
view, click Page Layout
View on the View
toolbar
Here’s what you’ll see in the worksheet:
1- Column headings.
2- Row headings.
3- Margin rulers.

22. A new view
In Page Layout view there
are page margins at the
top, sides, and bottom of
the worksheet, and a bit of
blue space between
worksheets.
Rulers at the top and side
help you adjust margins.
Other benefits of the new view:
- You don’t need to use Print Preview to find problems before you print.
-It’s easier than ever to add headers and footers.
-You can see different worksheets in different views.

23. Working with different screen
resolutions
Everything described so
far applies if your screen
is set to high resolution
and the Excel window is
maximized.
If not, things look
different.
When and how do things look different?
At low resolution.If your screen is set to a low resolution, for example to 800
by 600 pixels, a few groups on the Ribbon will display the group name
only, not the commands in the group.

24. Lesson 2
 Get to work in Excel

25. Get to work in Excel

26. Planning a Workbook
 Before you begin to enter data into a workbook, you
should develop a plan
 Planning analysis sheet

27. Open your file

28. Entering Text, Numbers, and
Dates in Cells
 The formula bar displays the content of the active cell
 Text data is a combination of letters, numbers, and
some symbols
 Number data is any numerical value that can be used
in a mathematical calculation
 Date and time data are commonly recognized
formats for date and time values

29. Entering Multiple Lines of Text
Within a Cell
 Click the cell in which you want to enter the text
 Type the first line of text
 For each additional line of text, press the Alt+Enter
keys (that is, hold down the Alt key as you press the
Enter key), and then type the text

30. Insert a column

31. Insert a column

32. Format and edit data

33. Format and edit data

34. Format and edit data

35. Entering a Formula
 A formula is an expression that returns a value
 A formula is written using operators that combine
different values, returning a single value that is then
displayed in the cell
 The most commonly used operators are arithmetic
operators
 The order of precedence is a set of predefined rules
used to determine the sequence in which operators are
applied in a calculation

36. Entering a Formula
 arithmetic operators

37. Entering a Formula
 Click the cell in which you want the formula results to
appear
 Type = and an expression that calculates a value using
cell references and arithmetic operators
 Press the Enter key or press the Tab key to complete
the formula

38. Introducing Functions
 A function is a named operation that returns a value
 For example, to add the values in the range A1:A10, you
could enter the following long formula:
=A1+A2+A3+A4+A5+A6+A7+A8+A9+A10
Or, you could use the SUM function to accomplish the
same thing:
=SUM(A1:A10)

39. Basic Formula

40. Enter a formula

41. Common Error Messages

42. Add headers and footers

43. Add headers and footers

44. Print

45. Print

46. The New Workbook window

47. Lesson 3
 A new file format

48. A new file format

49. Working with files from earlier
versions

50. Working with files from earlier
versions

51. Working with files from earlier
versions

52. Benefits of the new format

53. Benefits of the new format

54. New file formats, new options
when you save

55. New file formats, new options
when you save

56. New file formats, new options
when you save

57. Thank You