Hear from Microsoft how Office 2010 can help NGOs work more effectively.

3. By the end of this session, you will:
•Be aware of some key productivity and
collaboration features to help work work
efficiently with Office 2010
•Understand your options for upgrading if
you are ready to adopt Office 2010
•Have resources for further learning and to
help train your staff on Office 2010
•Know what Office products are available
for donation to eligible nonprofits
This is an intro to a small segment of the many features in Office 2010.
For more training materials, visit www.office.com/gettingstarted.

4. Work Better Together Bring Ideas to Life Use Office Anywhere
Connect. Share. Accomplish. Envision. Mash Up. Inform. PC. Phone. Browser.
Work together in real Tell your story with Use Office in your
time video browser
Gain control over Express ideas with Do more on your
email photos phone
Instantly brainstorm Confidently save
& share changes
Connect to social
networks
Go offline hassle-free

6. Professional Plus Version Standard Version
•Access 2010 • Excel 2010
•Office Communicator 2007 R2 • OneNote 2010
•Excel 2010 • Outlook 2010
•InfoPath 2010 • PowerPoint 2010
•OneNote 2010 • Publisher 2010
•Outlook 2010 • Word 2010
•PowerPoint 2010
•Publisher 2010
•SharePoint Workspace 2010
•Word 2010
Both Standard & Pro versions are available as
donations to eligible nonprofits and libraries through
Microsoft’s software donation program

8. And Everyone Finds Them with the Ribbon Toolbar and Backstage view
Fuel adoption with a contextual,
seamless look and feel from the rich
client applications to the browser
Challenge: With reduced staff and budgets, people
Improved
need to work more efficiently and produce more in-
Printing
house. Experience
Updated User Interface: Ribbon toolbar is now in all Office
2010 applications and the new Microsoft Office Backstage™ Ribbon Toolbar Examples
view is introduced, providing quick access to important Outlook® Image)
(Click
operations such as&
Customizable viewing document information, saving,
SharePoint
http://contosoweb/business%20development/customer%20research/juniper/field%20reports/Forms/A
Field Reports
printing, Extensible
Contoso > Marketing > Business Development > Customer Research > Juniper > Field Reports > All Documents Welcome Morgan Skinner  | My Site | My Links  |
and sharing. Juniper > Field Reports
Workspace
SharePoint Actions Read Documents Insert
Customer Research Upload  Check-in All Documents 
• Lahuan View Properties Publish Major Version
Paste Sort & Save as View Manage
New Delete Workflow Export
• Juniper  Edit Properties   Version History Filter  Access
 
Contribute Clipboard Manage Quick Views Track Permissions
• Cypress
Project
View All Site Content
Potential savings/efficiency gains: Helps people uncover Documents
• Focus Groups
Type


Name
Widget Compete
Cog Thinking
Modified
1/22/2009 6:06 pm
2/9/2009 8:32 pm
 Modified By
 Junmin Hao
 Mike Phillips
• Field Reports
the right commands to produce better results faster. • Presentations
Project Info
• Milestones



Rough Take on New Materials
Customers Complaints
Rollup Meeting Materials
12/13/2008 6:49 pm
12/13/2008 2:42 pm
2/2/2009 7:01 pm
 James Alvord
 Bjarne Riis
 Daniel Roman
• Announcements
IT can customize the Backstage view to surface commands Visio
My Workspaces
• Coho Vineyards
 Market Plan Specifications 1/15/2009 3:05 pm  Matt Berg
Connect to • Fabrikam Proposal
• City Power
or workflow operations that are most important to people in
Services
• Ontario Hydro
All Workspaces
Recycle Bin
your organization since it is extensible. Backstage Examples
SharePoint®
(Click Image)
1

10. Are you thinking about how much email you
have to get through today?
The average IW gets over 90 emails per day,
according to Basex.

11. With New Shortcuts and Views in Outlook 2010
Work Better Ignore and Clean
Together
Up
Challenge: The average worker receives large volumes of
e-mail every day, making it time consuming to stay organized
and up-do-date and find information when it’s needed.
New Conversation Management Tools: Conversation View,
Clean Up, and Ignore remove duplicate information and act like Conversation View
a mute button Smiththe inbox. Mail Tips provide notification before
for is outside your organization. (Click Image)
Greg Mail Tips
sending to a group or individual outside the organization, a
large distribution list, someone who is out of office, etc.
Luciana Ramos; Greg Smith
Potential savings/efficiency gains: Spend less time wading
Shrink your inbox
through e-mail and more time on value-add activities.
IT can worry less about information leakages since Mail Tips help
to prevent them.
Mail Tips Scenario
(Click Image)

13. Wish you knew how to use photos
and video more effectively?
Gartner thinks that by 2013, over 25% of what
information workers see in a day will have
video, photos or audio in it.

15. In Office 2010, without Using Additional Editing Programs
Compress
file size
Bring Ideas to Life
Challenge: Photo and video content is becoming an
ever-popular way to create and consume information, but
multi-media tools can be expensive and difficult to learn.
Video & Photo Editing: Trim a video clip, turn a color film Photo Editing
Sharpen or
into black & white, add artistic effects to photos and more (Click Image)
in PowerPoint 2010. recolor images
Trim video
clips
Potential savings/efficiency gains: Create more effective
presentations with the use of video, without the need to
learn a new application. Reduce costs by eliminating the Control UI for
need for 3rd party rich media tools with rich capabilities video
integrated right in Office.
Video Editing
(Click Image)

20. Using Broadcast Slide Show in PowerPoint 2010
Work Better Together Host on SharePoint or
free internet service
Appearance to
Challenge: It is cumbersome to set up a virtual
presenter on the PC
presentation for people outside your own organization.
Broadcast Slide Show: Present a slideshow directly from
PowerPoint to anyone who can access a Web browser.
Send an e-mail invitation with a web link and the recipient
can follow along in their browser while you control the
presentation from your PC.
PowerPoint Broadcast
(Click Image)
Potential savings/efficiency gains: Hold spontaneous
meetings without the added expense or effort of third-party
broadcasting tools.
IT can keep security in mind by managing through Group
Policy and choose between a locally-hosted broadcast
service, a free service provided over the Internet, or both. Appearance to viewers
through the browser

25. Office Web Apps and Collaboration
Windows Live SkyDrive
• 25 GB of free storage for Word, Excel, PowerPoint, and
OneNote documents. If you need more than 25 GB, you
might want to consider SharePoint Server 2010.

26. By Enabling Multiple Team Members to Work Together in Real-time
Work Better Together
Challenge: Document collaboration
Engineering
Host on-premise
with SharePoint
inefficiencies waste staff time.
Co-authoring:
Accounting Multiple authors can
simultaneously edit different sections of the
Co-authoring
same server document in several Office 2010 (Click Image)
applications.
Potential savings/efficiency gains: Individuals
complete editing tasks faster as compared to
the manual reconciliation of revisions. IT can Happy Customer
maintain control since documents can be
Project
Manager
hosted on premises with SharePoint 2010.
Co-authoring Scenario
Co-authoring Scenario
(Click Image)

27. With Office Web Apps
Host on premises
Use Office Anywhere with SharePoint
Challenge: People are using a broader array of devices
and working more remotely. Lightweight
editing
Office Web Apps: Online companions to Office for Excel,
Word, PowerPoint and OneNote provide high quality viewing
and lightweight editing in the browser (IE, Firefox and Safari). Office Web Applications
(Click Image)
Hi-Fidelity
Viewing
Potential savings/efficiency gains: Access more of the
information you need to respond faster on the go.
IT can host Web Apps on premises, running on SharePoint, to
maintain control. And since document formatting and content No loss of formatting or
is maintained when edits are done in the browser support calls content from PC to browser
from data loss will not increase.
Web App Scenario
(Click Image) SSL
*Mobile functionality requires an appropriate device and Internet connection. Some functionality also requires Office Mobile 2010, which is
Office inWeb Applications
not included Office 2010 applications or suites.
Scenario

34. Office Web Apps and Collaboration

46. Simultaneous co-authoring works in these configurations:
Desktop-Desktop Browser-Browser Browser-Desktop
Word •
Excel •
PowerPoint •
OneNote • • •

47. • Tracked changes available only in full Office
2010 applications (not in Office Web Apps)

48. Obtaining Office 2010 & compatibility with existing versions

49. Versions:
• Office Professional Plus 2010 (includes Software Assurance)
http://bit.ly/officepro
• Office 2010 Standard (includes Software Assurance)
http://bit.ly/officestandard
Admin Fees:
$24 – $31
If you received a donation of Microsoft Office from
TechSoup within the past two years, your Software
Assurance may entitle you to upgrade to 2010 through
Microsoft’s Volume Licensing Service Center for no cost.

50. http://bit.ly/sysreqs
Component Office 2003 Office 2007 Office 2010
Computer & processor 233 MHz 500 MHz 500 MHz
Memory (RAM) 128 MB 256 MB 256 MB
Hard disk 400 MB 2 GB 3 GB
Display 800 × 600 1024 × 768 1024 × 576

51. http://bit.ly/getcompatible

52. Submit questions by using the Q&A
button at the top of your screen

53. webms@microsoft.com

55. http://bit.ly/officewebinar http://bit.ly/ngowebinar
• You’ll find: • You’ll find:
• Links to articles about Office • Recorded version of
2010 webinar
• Information about donations • Office 2010 fact sheet
• Active discussions about • A copy of these slides
Office 2010 • More!
• More!

56. Links aren’t live here, but
will be shared in follow
up email & resources!
From TechSoup.org:
• Office 2010 Resource Page http://bit.ly/tsoffice2010
• What Your Org Should Know About Office 2010 http://bit.ly/yourorg
• Do I Need the 32-Bit or 64-Bit Version? http://bit.ly/32vs64
• Comparing Online vs. Traditional Office Software http://bit.ly/officecompare
• Microsoft Office vs. OpenOffice.org http://bit.ly/msopenoffice
• Office 2010 Forum Discussion http://bit.ly/officeforum
From Microsoft:
• Getting started guides: www.office.com/gettingstarted
• Free online training courses: http://bit.ly/2010training
• User readiness & training materials: http://bit.ly/usersready
• Find toolbar & menu items are in new version: http://bit.ly/2010toolbar
Other Articles of Interest:
• Microsoft Office Simplified for the Web http://bit.ly/officesimplified
• CNET Review of Office 2010 http://bit.ly/cnetoffice
• Collaborative Authoring in Word 2010 http://bit.ly/coauthor

57. What’s Next?
• Look for a follow up email with all of these
resources and more
• Share the recorded version of webinar with others
• Join us for future webinars!
• To hear about webinars as they are announced, follow
@msftcitizenship on Twitter or subscribe to
TechSoup’s, e-newsletter, By the Cup.
• Tell us what you thought! Email additional
feedback to webms@microsoft.com

58. www.microsoft.com/nonprofit
@msftcitizenship
www.microsoftupblog.com