1. Put First Things First
• Time Management
– Challenge is not to actually to manage the time
but to manage yourself (to gain control of time
and events in your life by seeing them how they
relate to your mission)
– Two dimension importance and urgency create
categories of time demands

2. Definitions
• Important
– It attaches to habit two, your mission, your roles
and goals. That is important, You to decide your
direction
• Urgent
– Pressing things upon you, things which give you a
sense of urgency, you must act upon it (for e.g.
like ringing phone that phone is ringing may be it
is total waste of your time not attached to your
mission and goals but it need to be answered)

3. What first thing first will do?
• Help you focus your priorities, it will help you pay
attention to how you spend your time as you act
upon you priorities day in day out moment by
moment
• Dr. Covey comes up with four division of time
that all combination of two term i.e. important &
urgent
• Imagine your time in a square box and divide this
box with four small squares (time management
matrix)

4. Time Management Matrix
Q1 Q2
Urgent & Important Not Urgent & Important
(Problems, crisis, important (it attach your mission and goals
meeting with urgent agenda) but there is no urgency)
Q3
Urgent & Not Important Q4
(its pressing, its that ringing Not Urgent & Not Important
phone , un answered mail, may (time wasting activities,
be they are urgent but not excessive TV, unnecessary
connecting with your mission & meeting )
goals, important to other people)

5. Example
• Think one activity which you did or you want to do which
will give your marvelous result
– Personal Life
– Education life
– Work life
• What quadrant this activity fit in?
– It will be definitely in Q2 because most of our important
activities are not urgent
• Activity results of each quadrant
– Q1 – Management by crisis
– Q2 – crisis will become smaller and smaller
– Q3- essential but important for other people, learn to say No
– Q4- worthless quadrant

6. Quadrant 2 Important not urgent
• Saying No to Q3,Q4 you are saying yes to Q2 and
reducing our Q1 activities
– For e.g.
• Deep relationship building
• Planning & organizing
• Reading, Exercise, Education
• Reorganizing your life according your vision and mission
statement

7. Quadrant 2 Important not urgent
• Saying No to Q3,Q4 you are saying yes to Q2 and
reducing our Q1 activities
– For e.g.
• Deep relationship building
• Planning & organizing
• Reading, Exercise, Education
• Reorganizing your life according your vision and mission
statement