Project Management Tools - Critical Path Method

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Critical Path Analysis is also called Critical Path Method and the terms are commonly abbreviated, to CPA and CPM.

This tool can be used to identify the worst and best case of projection of every activity in the project and in turn the actual completion date of project itself.

You can download this presentation from : http://jazzpresentation.com/project-management-tools-part-1-critical-path-method/

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  • sir, can you send me the presentation. I'm a student at the uom and l'm presently writing my final year project. The presentation on project management tool will help me for finalizing my VIVA before i present my final presentation to the external lecturer.rampotayah@yahoo.com
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Project Management Tools - Critical Path Method

  1. 1. Presentation On Critical Path Analysis Project Management Series – 1 Powered by: Jazz Presentation
  2. 2. Constraints/ Challenges in a Project Project Planning Tools Critical Path Analysis Project Evaluation and Review Technique (PERT) Tools Required For Monitoring a Project 9 Step Case Study On Managing a Project AGENDA Powered by: Jazz Presentation 1 2 3 4 5 6
  3. 3. Constraints/Challenges in a Project stakeholders Funds It is important we communicate all these Challenges to stakeholders at every stage <ul><li>Limited budget </li></ul><ul><li>Pressure to </li></ul><ul><li>complete the </li></ul><ul><li>project with in </li></ul><ul><li>budget </li></ul><ul><li>. </li></ul>Infrastructure Time <ul><li>Office Space </li></ul><ul><li>Machinery </li></ul><ul><li>Facilities </li></ul><ul><li>Tools to manage project </li></ul><ul><li>Limited time </li></ul><ul><li>Time overrun will </li></ul><ul><li>increase Cost </li></ul><ul><li>Over run will delay </li></ul><ul><li>other related project </li></ul><ul><li>. </li></ul>People <ul><li>Limited number of people available </li></ul><ul><li>Skill available is limited </li></ul><ul><li>Have to retrain and reskill ( additional cost and time) </li></ul><ul><li>. </li></ul>Powered by: Jazz Presentation
  4. 4. Project Planning Tools This is a an excellent technique at initial stage of project to understand challenges and different components in a project. Brainstorming Fishbone Diagrams Critical Path Analysis Gantt Charts Also called as root cause analysis, helps to identify each of the root cause and define an actionable item in a project. Also called Critical path method, helps in tracking a different activities in a large projects This is also an important tool help you to manage time by drawing the plan against a calendar There are many project management tools few critical ones are listed below Powered by: Jazz Presentation
  5. 5. Critical Path Analysis 1 2 3 4 Powered by: Jazz Presentation Critical Path Analysis is also called Critical Path Method and commonly abbreviated, to CPA and CPM.. 1 . This tool can be used to identify the worst and best case of projection of every activity in the project 2. The or CPM method helps you to build a graphical representation of the project showing the necessary sequence of tasks and those activities that can be done simultaneously (in parallel). 3 . It also calculates and identifies the critical path which is the series of tasks that determine the shortest possible completion time. 4.
  6. 6. Project Evaluation and Review Technique (PERT) Powered by: Jazz Presentation A technique which is used within critical path analysis is Program/Project Evaluation and Review Technique (PERT). What is PERT ? In a project when timings and interdependency issues are crucial to complete the project we benefit from the detailed analysis enabled by PERT methods. Timings & interdependent Activities CPA and PERT can be effectively used if the project contains hundreds or thousands of connected elements and the project is of considerable size and complexity. Large Project PERT analysis commonly feeds into Critical Path Analysis and to other broader project management systems. PERT VS CPM
  7. 7. Tools Required For Monitoring a Project A large visible work surface (meeting room, conference table , with large number of task templates Workspace Microsoft Office Oracle Primavera or Oracle Projects . Template from Jazz Presentation Can use simple but very effective tools like Microsoft Excel and Microsoft Power Point to document the task and communicate to all stake holders We can use complex project management tools like Microsoft Project or Oracle Primavera or Oracle Projects. Excellent project management template using Microsoft Excel and Microsoft Power Point which you can download from here. Powered by: Jazz Presentation
  8. 8. Case Study 9 Step case study on managing a project on how to make a cup of Coffee Powered by: Jazz Presentation
  9. 9. 9 Steps to Project Planning 9: Task tracking sheet 8: Determine & track the critical Path 7: Number each task 6: Repeat Step 4 and step 5 5: Identify next tasks 4: Identify the Sequential and Parallel tasks 3: Identify the task and document 2: Brainstorm 1: Assemble the team Powered by: Jazz Presentation
  10. 10. Step 1: Assemble the team <ul><li>Assemble the team of people who or going to be involved and responsible for the delivery of the project. </li></ul><ul><li>All members of delivery team must have good knowledge and deep understanding of all the subtasks contained in the project. </li></ul>Powered by: Jazz Presentation
  11. 11. Step 2: Brainstorm It is important we take Suggestion , ideas, concepts from all the team members. Brain storming is an very effective tool to get new ideas and also integrate the members to one team. Powered by: Jazz Presentation
  12. 12. Step 3: Identify the task and document Task Tracking Template Powered by: Jazz Presentation
  13. 13. Step 4,5, 6: Identify Details of all activities Question, Discuss brainstorm and Identify Identify all Activities Identify each task/activity in the project Identify duration Identify duration for each activity Relationship of activities Identify the relation ship between activities Identify if the activity can be done in sequential with other activity or can be done in parallel with any other activities Repeat above steps and identify complete details of all activities Complete for all activities Activities are sequential or parallel Powered by: Jazz Presentation
  14. 14. Step 7: Number each task Number each task and draw connecting arrows to show the links between tasks. Finally discuss with different members of the team and agree the realistic time required for completion of each task and record it on a task template. An example of making a cup of Coffee is explained below Powered by: Jazz Presentation
  15. 15. Different Definitions of CPA Powered by: Jazz Presentation
  16. 16. Step 8: Determine the critical path <ul><li>Calculated Slack: </li></ul><ul><li>This requires you to look at each of the tasks in turn and identify the time element shown below. For Consistency use the four box grid to capture the times of each task. </li></ul><ul><li>ES – The largest EF of any previous connected task., EF – ES plus the time taken to complete that task, LS - LF minus the time taken to complete that task., LF – The smallest LS of any following connected task </li></ul><ul><li>Longest cumulative path: Calculate the shortest possible completion time for all of the paths through the project, the path whose best completion time takes the longest time is the critical path. </li></ul>Critical path is the shortest possible completion time for the project. This can be identified by two methods. Powered by: Jazz Presentation
  17. 17. Step 8(Contd): Critical path for making cup of coffee When ES=LS and EF=LF that task is on the critical path and need to be highlighted.(in green) In this example 1, 2 and 4 are on the critical path and therefore need to be monitored carefully. Green shows the critical path Powered by: Jazz Presentation
  18. 18. Step 9: Task tracking sheet <ul><li>Below is the sample of task tracking sheet, which can be used to identify all the details of a task. Please feel free to add delete details </li></ul>Powered by: Jazz Presentation
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