Whv Council
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Explanation of the Resident Association and Council at White Horse Village.
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Whv Council
- 1. The following program is a Special Presentation of WHV TV Channel 14
- 2. The content in this presentation is based on information taken from the White Horse Village Residents Association Constitution And By-laws and other Association publications
- 3. WHITE HORSE VILLAGE RESIDENTS ASSOCIATION
- 4. COMMUNICATIONS COUNCIL COUNCIL DIRECTORS RESIDENTS ASSOCIATION OFFICERS MEMBERS EXECUTIVE COMMITTEE ACTIVITIES COMMITTEES
- 5. the ASSOCIATION thru COUNCIL COMMUNICATES with WHV Board and Management on Resident Interests & Concerns Promote Community Life and Financial Soundness with Residents to PromoteConcerns & Friendship
- 6. the ASSOCIATION thru COUNCILmanages & directs Activities COMMITTEES Advisory COMMITTEES Income Producing COMMITTEES Resident ACTIVITIES $$ for ACTIVITIES MANAGEMENT
- 7. Past President WHV CEO COUNCIL ASSOCIATIONMEMBERS 5 elected per year 3 yr term 15 DIRECTORS President Vice President 5 OFFICERS Secretary Treasurer Assistant Treasurer
- 8. DIRECTOR QUALIFICATIONS 1 Yr Resident Only 1 Office 2 Term Limit Spouse/ Companion Not at same time Resigns or unable to serve - Council elects from its Members to serve unexpired term
- 9. DIRECTOR NOMINATIONS VP presents Nominating Committee of six members - 2 from Council - 4 from community Association Members suggest names of members Nominees prepare biography 21 days before Annual Meeting Committee announces nominees
- 10. COUNCIL Selects President Vice President 5 OFFICERS Secretary Treasurer Assistant Treasurer
- 11. OFFICER’S DUTIES President isChief Executive Officer & supervises operation Vice President has presidential powers in absence of president Secretary records minutes of meetings and records votes Treasurerprovides custody of the funds and other property; disburses funds, keeps accounts Assistant Treasurer assists Treasurer acts as Treasurer in absence of treasurer
- 12. EXECUTIVE COMMITTEE Consists of the 5 Elected Council Officers Meets with 1 day notice & exercises all powers and duties Requires 3 member quorum to transact business
- 13. COMBINED MEETINGS CALENDAR the COUNCIL In the Garden Room the ASSOCIATION In the Auditorium
- 14. the COUNCIL COMMITTEES Council creates and dissolves standing and special committees Committees make reports yearly President appoints and removes committee chairperson Chairperson recruits members
- 45. Octofair
- 56. Additional Information including all Residents Association documents are available in the WHV Library
- 57. This presentation was produced by How Gregg for WHV TV Channel 14
Editor's Notes
- Today we are going to talk about the Residents Association at WHV.What it is, what it does and what that means to you.The Residents Association is a non-profit association, incorporated in May 2003All the residents of WHV are automatically members of the Residents Association.15 of these members serve Council as Directors
- The Residents Association Communicates concerns from members, thru Council, to both WHV management and the White Horse Village Board of Directors. Residents participate in the Activities of Committees that are self-managed after being established by Council.
- The Association communicates with residents to encourage and promote resident concern and friendshipand it Communicates resident interests and concerns to WHV Board and management It Communicates and cooperates with the Board and management to promote healthful, active, enjoyable and useful community life in a financially sound communityThe Association does not have or assume responsibility for operation or management of WHV
- The Association, thruCouncil establishes all Committees. These committees are driven by resident interestThere are generally three types of committees, Activities, Advisory and Income Producing
- Council consists of the 15 elected Directors, the immediate Past President, and the Executive Director of White Horse Village who is a non-voting member of Council.On the fourth Wednesday of January the Directors meet to elect 5 members to serve as Association Officers as President, Vice President, Secretary, Treasurer and Assistant Treasurer. These officers serve for a term of 1 year No gain or profit shall accrue to any member as a result of any activity of the AssociationREV
- No person can be elected to serve as a Director of the Association without having been a resident in White Horse Village for at least one year. Spouses or companions cannot serve at the same time.A member may not serve as a Director for more than two terms.In the event that any Officer resigns or becomes unable to serve, the Council elects from its Members a member to serve at capacity for the unexpired term.REV
- Yearly, during the November Council meeting, the Vice-President presents for approval a Nominating Committee of six members: two from the Council and four from the community. Members who are nominated for election to Director prepare a biographical summary for the benefit of members of the Association in casting votes. 21 days before the Annual Meeting the Committee announces the names of members nominated for election as Directors. REV
- On the fourth Wednesday of January the Directors meet to elect from their membership, members to serve as Officers of the Association in the capacity of: President, Vice President, Secretary, Treasurer and Assistant Treasurer. These officers of the Association serve for a term of 1 year.REV
- The President is Chief Executive Officer of the Association and has general supervision and responsibility for its operation and affairs. The President presides at Association, Counciland Executive Committee meetings. The President has no vote except in case of a tie.The Vice President has the powers of the President in the absence or disability of the President . The Secretary records the minutes of Association, Council and Executive Committee meeting and records votes taken. The Treasurer has custody of funds and other property; collects and receive monies owed; disburses funds; keeps account books; and renders an account showing transactions and the financial condition of the Association. The Assistant Treasurer assists the Treasurer and exercises duties of Treasurer during prolonged absence of the Treasurer. REV
- The Executive Committee consists of the five elected Officers. The Executive Committee meets on one day notice, and when Council is not in session has and exercises all the powers and duties of Council. The presence of not less than three (3) Members of the Executive Committee constitutes a quorum for the transaction of business.
- There are four (4) regular Meetings of the Association each year, they are held in the auditorium.They are The Annual Meeting on the second Wednesday of January for the election of Directors and the transaction of businessAnd meetings for the transaction of business on the second Wednesday of April, July, and October.Council meets in the Garden Room on the Second Wednesday of the remaining monthsREV
- Council creates, appoints and dissolves standing and special committees. The President appoints the chairperson of all committees. The chairperson of each recruits and appoints the members of their committee. The Chairperson of any committee can be removed by the President at any time during their Tenure. The President can appoint a replacement.REV
- There are currently 27 committees concerned with the activities and entertainment of residents.
- There are 8 committees involved with producing income and 7 advisory committees who meet with WHV management.
- The Council establishes dues, solicits contributions and uses other means to obtain funds needed to finance the operations, projects and activities of the association. The Council establishes a budget for the Fiscal Year, setting forth the proposed activities and projects of the Association and anticipated costs, expenses and income. The Councilobtains an Auditor to audit the accounts and financial statements of the Treasurer. The Auditor’sreport is presented to the Council after the close of the fiscal year.REV
- 8.5 min