Challenges for Publishers in the Management of Academic Journals by Dr. Jezie A. Acorda


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Dr. Jezie A. Acorda, editor-in-chief of the Philippine Journal of Veterinary and Animal Sciences, presented the challenges for publishers in the management of academic journals during C&E's Academic Publishing Forum on January 26, 2011 at C&E Information and Resource Center, Quezon City.

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Challenges for Publishers in the Management of Academic Journals by Dr. Jezie A. Acorda

  1. 1. Jezie A. Acorda Editor in chief, PJVAS DVCS, CVM, UPLB
  2. 2. <ul><li>Section Editor – Philippine Agricultural Scientist </li></ul><ul><li>Member – Editorial Board, Journal of Environmental Science and Management </li></ul><ul><li>Managing Editor – Philippine Journal of Veterinary Medicine </li></ul><ul><li>Editor-in-chief – Vet Med Bulletin </li></ul><ul><li>Editor-in-chief – Philippine Journal of Veterinary and Animal Sciences </li></ul>
  3. 3. <ul><li>Establishing a vision </li></ul><ul><li>Ready source of articles </li></ul><ul><li>Effective review system </li></ul><ul><li>Efficient publication </li></ul><ul><li>Sustainability </li></ul>
  4. 5. <ul><li>We don’t have a vision. </li></ul><ul><li>We don’t need a vision. </li></ul><ul><li>We have a vision. </li></ul>
  5. 7. Global research dissemination
  6. 8. Electronic copy, open access
  7. 9. International accreditation <ul><li>Thomson Scientific (ISI) </li></ul><ul><li>Impact factor </li></ul><ul><li>Eigenfactor </li></ul><ul><li>Page rank algorithm </li></ul><ul><li>H-index </li></ul><ul><li>Immediacy index </li></ul><ul><li>CABI Index </li></ul>
  8. 10. Master Journal List – Thomson Scientific <ul><li>Philippine Agricultural Scientist, CA, UPLB </li></ul><ul><li>Philippine Entomologist, PAE, UPLB </li></ul><ul><li>Philippine Journal of Crop Science, CSSP, UPLB </li></ul><ul><li>Philippine Journal of Science, MM </li></ul><ul><li>Philippine Journal of Systematic Biology, MM </li></ul><ul><li>Philippine Journal of Veterinary Medicine, CVM, UPLB </li></ul><ul><li>Philippine Political Science Journal, DPS, UPD </li></ul><ul><li>Philippine Science Letters, MSI, UPD </li></ul><ul><li>Philippine Scientist, USC, Cebu </li></ul>
  9. 11. Transformation Non-refereed Local Non-ISI Refereed International ISI
  10. 12. Competitive niche <ul><li>What makes our publication different from the rest? </li></ul><ul><li>Why would readers and researchers subscribe to our publication? </li></ul>
  11. 13. PJVAS Vision <ul><li>An internationally-accredited publication which disseminates basic and applied research findings by scientists from developing countries on the fields of veterinary science and animal science throughout the Philippines, Asia and the world. </li></ul>
  12. 15. <ul><li>We lack articles. </li></ul><ul><li>We lack quality articles. </li></ul><ul><li>We have sufficient quality articles. </li></ul>
  13. 16. Challenge – diversify source of articles <ul><li>Articles from other institutions in the Philippines </li></ul><ul><li>Articles from other countries </li></ul>
  14. 17. Diversification <ul><li>Donations of printed copies to other institutions </li></ul><ul><li>Journal exchange with libraries, institutions </li></ul><ul><li>Promotion through world wide web </li></ul>
  15. 18. Philippine Journal of Veterinary and Animal Sciences The Philippine Journal of Veterinary and Animal Sciences (PJVAS) is the official journal of the Philippine Society of Animal Science, currently based at the University of the Philippines Los Baños. View Journal | Current Issue | Register
  16. 19. Philippine Journal of Veterinary and Animal Sciences The Philippine Journal of Veterinary and Animal Sciences (PJVAS) is the official journal of the Philippine Society of Animal Science. It publishes full research works, short communications, case reports and review articles which advance the knowledge of animal and veterinary sciences and enhance the development of the livestock and poultry industry. View Journal | Current Issue | Register
  17. 20. CAB Abstracts If you're not searching CAB're not searching the world CAB Abstracts now comes with CABI Full Text which gives users automatic access to over 70,000 (as of March 2010) journal articles, conference papers and reports - 80% of which are not available electronically anywhere else. For more information click here Welcome to CABI: Log-out CABI CABI Web Site
  18. 22. <ul><li>We don’t have reviewers. </li></ul><ul><li>We lack reviewers. </li></ul><ul><li>Our reviewers take a long time. </li></ul><ul><li>Our review process is on time. </li></ul>
  19. 23. Review system - PJVAS <ul><li>Online – paperless </li></ul><ul><li>Triple blind – Editorial Board, technical editors, authors </li></ul><ul><li>Multi-disciplinary – e.g. nutrition with socio-economics </li></ul><ul><li>Peer review system – MS/PhD in different fields </li></ul>
  20. 24. Flowchart for PJVAS papers Author Submission Editorial Staff Screening Accept Reject PSAS GC Approval Editorial Staff Acceptance Author Rewriting and Editing Technical Editors Evaluation and Reevaluation Editorial Staff Final editing Editorial Board Review & Rereview Printing Press Rejection Author Final editing Editorial Staff Editing Rejection Distribution
  21. 25. Diversification of Editorial Board <ul><li>International contacts – alma maters, professors, friends </li></ul><ul><li>Invitation through World wide web </li></ul><ul><li>Applications from reviewers </li></ul>
  22. 26. Incentives for Editorial Board <ul><li>Appointments of members </li></ul><ul><li>Certificates of review </li></ul><ul><li>Acknowledgement of expert review </li></ul><ul><li>Updates on journal status </li></ul>
  23. 28. <ul><li>We do not publish on time. </li></ul><ul><li>We publish 6 months after due date of publication. </li></ul><ul><li>We publish only when have funds for publication. </li></ul><ul><li>We publish on time. </li></ul>
  24. 29. Thomson Scientific Basic Journal Standards <ul><li>Timeliness of publication </li></ul><ul><li>International editorial conventions </li></ul><ul><li>Editorial content </li></ul><ul><li>International diversity </li></ul><ul><li>Citation analysis </li></ul>
  25. 30. Timeliness of publication <ul><li>Requirement – publish in the month of publication </li></ul><ul><li>Annual, semi-annual, quarterly, monthly </li></ul><ul><li>When do we publish? 1-3 years after, 3 months after, a month before? </li></ul>
  26. 31. Timeliness issues <ul><li>Sufficiency of articles </li></ul><ul><li>Duration of review </li></ul><ul><li>Changes in editorial staff </li></ul><ul><li>Layout and editing </li></ul><ul><li>Financing of printing </li></ul>
  27. 32. Sufficiency of articles <ul><li>Problems – quantity and quality of articles </li></ul><ul><li>Suggestions: </li></ul><ul><ul><li>diversify sources (other institutions) </li></ul></ul><ul><ul><li>diversify fields (other disciplines) </li></ul></ul><ul><ul><li>advertise (www, scientific meetings) </li></ul></ul>
  28. 33. Duration of review <ul><li>Problems – few reviewers, lack of time for review </li></ul><ul><li>Suggestions: </li></ul><ul><ul><li>diversify reviewers (other institutions) </li></ul></ul><ul><ul><li>recognize reviewers (appointments, certificates of review, etc.) </li></ul></ul><ul><ul><li>adjust to reviewers (hard copy, e-copy) </li></ul></ul>
  29. 34. Changes in editorial staff <ul><li>Problems – no transition, missing articles/comments, format changes </li></ul><ul><li>Suggestions: </li></ul><ul><ul><li>extend appointment of editorial staff </li></ul></ul><ul><ul><li>permanent appointment of support staff </li></ul></ul><ul><ul><li>store and keep all documents for smooth transition </li></ul></ul>
  30. 35. Layout and editing <ul><li>Problems – article reformat, need for language editing, figures and tables </li></ul><ul><li>Suggestions: </li></ul><ul><ul><li>reiterate Instructions for Authors </li></ul></ul><ul><ul><li>staff knowledgeable in formatting, layouting and editing </li></ul></ul><ul><ul><li>patience and more patience </li></ul></ul>
  31. 36. Financing of printing <ul><li>Problems – delay in funds, lack of funds </li></ul><ul><li>Suggestions: </li></ul><ul><ul><li>Secure fund source </li></ul></ul><ul><ul><li>Diversify fund sourcing – internal and external </li></ul></ul>
  32. 37. Publication issues <ul><li>Printing </li></ul><ul><li>Mailing </li></ul><ul><li>Computer access </li></ul><ul><li>Web posting </li></ul>Printed publication Electronic publication
  33. 38. Publication issues <ul><li>Advertisement </li></ul><ul><li>Subscribers </li></ul><ul><li>Funding </li></ul><ul><li>Web posting </li></ul>Subscription Open access
  34. 40. <ul><li>We do not have a regular publication. </li></ul><ul><li>We don’t have regular funds for publication. </li></ul><ul><li>We publish regularly. </li></ul>
  35. 41. Human resources <ul><li>Appointments of Editorial Staff </li></ul><ul><li>Appointments of Editorial Board </li></ul><ul><li>Support of Publisher (University, Society, etc.) </li></ul><ul><li>Incentives </li></ul>
  36. 42. Financial resources <ul><li>Funds from University/Society </li></ul><ul><li>Support from other institutions (DOST, DA, CHED) </li></ul><ul><li>Advertisements </li></ul>
  37. 43. Funding – PJVAS Year Publisher Support Ads 1975-1978 PSAS, PVMA PCARR + 1979-1981 PSAS, PVMA NSDB - 1982-1984 PSAS TechnoPack - 1985 PSAS - - 1986 PSAS PSAS Foundation, Inc. + 1987-1988 PSAS - - 1989 PSAS - + 1990 PSAS PVDA, BAI + 1991 PSAS PVDA - 1992-1999 PSAS - - 2000-2010 PSAS DA-BAR -
  38. 44. Financial measures <ul><li>Submission charges </li></ul><ul><li>Page charges </li></ul><ul><li>Online review (no hard copy) </li></ul><ul><li>Advertisements </li></ul><ul><li>Electronic publication </li></ul>
  39. 45. Conclusions <ul><li>A vision must be formulated to set the directions of the publication. </li></ul><ul><li>International standards should be considered (global, electronic open access publication) to be competitive. </li></ul>
  40. 46. Conclusions <ul><li>There is a need to diversify authorship and reviewers. </li></ul><ul><li>Financial support should be secured. </li></ul><ul><li>Competent and dedicated staff is required. </li></ul>