SLA Molagros Ong, Supreme Court

1. THE DIGITAL ARCHIVES
of the
Supreme Court of the
of the Philippines
Milagros Santos-Ong
Director, Library Services
Supreme Court of the Philippines
Training-Workshop on the
Basics of Preservation, Conservation, Restoration and Data
Curation

2. DIGITIZATION OF ARCHIVAL
COLLECTION
 sole solution in order to provide
maximum access of the complete and
updated sources of law to the SC Library
and its 20 network libraries, the entire
judiciary in the Philippines, law schools and
even the public.
 A solution to preserve these original
documents or “archival collection.”

3. LIBRARY COLLECTION
 ARCHIVAL COLLECTION
Primary - sources of law – laws and
court decisions.
 Secondary - Annotations,
Commentaries, Treaties, etc. covered by
Philippine copyright laws and there are
already available Ebooks.

4. MODES OF DIGITIZING
ARCHIVES
 Option I
a. Scan the original document - Image
(any file type such as tiff or jpeg)
b. Organize these Image file by
choosing the appropriate software
c. Access is through this software

5. OPTION II
 a. Scan the original document - Image (any file type
such as tiff or jpeg)
b. Image File (tiff file) is converted to word file
using an OCR (Abby Finereader). Another copy
of the Image file is keep for back-up and step e
c. Edit the converted file
d. Upload the data in the local server
e. Fetch files from the local server to be indexed
using Dtsearch software
f. Upload in the E-Library database
e. Reprogram where link can be made to the image
file. (Pending)

6. SC E-LIBRARY

7. SAMPLE – Image file of the
original (printed copy)

8. IMPORTANCE OF ONLINE
MAP OF THE PHILIPPINES

9. ARCHIVES - DIGITAL
 1. Prioritization
 2. Assessment

10. PRIORITIZATION
 1. Length of Period - from 1900 to
present (2014) 0r 114 years
 2. Great volume and the variety
of statutes passed and case law
promulgated = 2.3megabites

11. JUDICIARY

12. Digitization by Priority
A. Statutes or laws
 Constitution
 Legislative enactments (Congress)
 Executive enactments – President until the issuances of the
Departments under its such as Agriculture, Justice,
Environment, Foreign Affairs, Local Governments, etc.
 Other government issuances
B. Jurisprudence
 Supreme Court
 Appellate Courts
 Lower courts – not yet available

13. Assessment
1. Availability
2. Conditions of these available
materials

14. Condition of Court Decisions

15. Compilation published the Legislature

18. Open Book Scanner

19. CopiBook Scanner

21. EQUIPMENT TO BE USED –
Flatbed with feeder

22. Printed upon issuance

29. Scanned
Scanning Process

31. Flatbed can be use on books
depending on their conditions
SUPREME COURT REPORTS
ANNOTATED (SCRA) -
Commercial/Secondary
SCRA quick
index digest
PHILIPPINE REPORTS
Official/ Primary Source

32. Conversion Process
Image to PDF Conversion

33. Conversion Process
Open Tiff to PDF converter

34. Conversion Process

35. SC E-Library (Online)

36. Password – Search page

37. MOA for completeness
Memorandum of Agreement with the Department of Foreign
Affairs
OUTPUT - Traditional Book index and CD of the Full Text of
Treaties (Searchable)

38. PROOF OF THE NEED and
IMPORTANCE OF DIGITAL
ARCHIVE ONLINE/CD

39. Lawphil (www.lawphil.net),

40. www.central.com.ph/escra

41. www.mylegalwhiz.com

42. ONLINE DATABASE FOR LAWS

43. www.cdasiaonline

44. CD Asia’s CD of various subject

45. SC E-library – CD of decisions

46. MISSION
At present the Digital Archives, SC E-Library
has been fulfilling the mandated mission of
maximum access to all though its online
application. It is however envisioned that in
the future, we could link to our Image
database archives
At the same time, the original documents
are preserved

48. THANK YOU AND
GOOD DAY