VC M&E Module 7 - Conducting a Reality Check

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VC M&E Module 7 - Conducting a Reality Check

  1. 1. VALUE CHAIN MONITORING AND EVALUATION GUIDEMODULE7 Conducting a Reality Check
  2. 2. GETTING STARTED1May 22, 2012
  3. 3. GETTING STARTED2May 22, 2012
  4. 4. MATERIALS / INPUTS RECOMMENDED M&E Client Information Needs Worksheet (from Mod 1) M&E System Resources and Capacity Assessment Sheets (from Mod 3) M&E System Indicator Information Sheet (from Mod 6) Reality Check-box Tool (below)3May 22, 2012
  5. 5. STEP-BY-STEP GUIDE • Organize your Information and Seed the Reality Check-box Tool 1 • Fill Out the M&E Reality Check-Box Tool 2 • Finalize the Reality Check-Box Tool and Revise M&E System as 3 Appropriate4May 22, 2012
  6. 6. STEP-BY-STEP GUIDE: STEP 1 Purpose •Designed to provide a quick snapshot of the M&E system’s feasibility •Based on decisions already made and tools already developed5May 22, 2012
  7. 7. STEP-BY-STEP GUIDE: STEP 1 COMPLETING STEP 1• Use the Reality Check-box Tool below to list the priority M&E clients from Mod 1• Priority being those ranked “High Relevance, High Power”Reality Check-Box – Clients Is the data plan Is data plan Are the formats we will If “No” for any aligned with client aligned with client use aligned with client question, what are the Clients expectations for priorities (impact, expectations and implications for M&E accuracy and outcome, etc.)? preferences? System? frequency? Donor Field staff Project ManagerMinister ofAgriculture 6 May 22, 2012
  8. 8. STEP-BY-STEP GUIDE: STEP 1Completing Step 1 •Using data From the “Responsible for Data Collection” column in the M&E System Indicator Information Sheet, fill in the contributor columnReality Check-Box – Contributors Will the contributor Are there incentives in have enough time to Are the tools and place to ensure that the If “No” for any question, gather the expected processes aligned with Contributors contributors will adequately what are the implications data at the frequency contributor resources and prioritize this aspect of for M&E System? and degree of capacity? their job? accuracy required? Field staffM&E coordinatorField coordinator Participants Lead firm partners 7 Evaluation partner May 22, 2012
  9. 9. STEP-BY-STEP GUIDE • Organize your Information and Seed the Reality Check-box Tool 1 • Fill Out the M&E Reality Check-Box Tool 2 • Finalize the Reality Check-Box Tool and Revise M&E System as 3 Appropriate8May 22, 2012
  10. 10. STEP-BY-STEP GUIDE: STEP 2 Fill in the boxes with a Yes or No: Clients of the M&E System: Contributors to the M&E System:Is data plan aligned with client Will the contributor have enough timepriorities (impact, outcome, etc.)? to gather the expected data at the frequency and degree of accuracyIs the data plan aligned with client required?expectations for accuracy and Are the tools and processes alignedfrequency? with contributor resources andIs the format aligned with client capacity?expectations and preferences? Are there incentives in place to ensure that contributors will adequately prioritize this aspect of their job? Any “No” response requires a discussion of how to overcome! 9 May 22, 2012
  11. 11. STEP-BY-STEP GUIDE • Organize your Information and Seed the Reality Check-box Tool 1 • Fill Out the M&E Reality Check-Box Tool 2 • Finalize the Reality Check-Box Tool and Revise M&E System as 3 Appropriate10May 22, 2012
  12. 12. STEP-BY-STEP GUIDE: STEP 3 Continue to revise and update the system until it aligns with the resources, capacity, incentives and interests of all M&E clients and contributors.Once agreement has been reached, updatethe Indicator Information Sheet asappropriate to reflect how the M&E systemwill function. 11 May 22, 2012
  13. 13. QUESTIONS ? COMMENTS ?12May 22, 2012
  14. 14. Want to Learn More?Multiple ways to continue the discussion and continue learning:• Initiate a monthly session on the M&E guide and case studies from across CARE. Contact cpennotti@care.org• Join the Market Engagement Community of Practice on LinkedIn.• Join a task force to review and refine the universal 13 indicators. Contact nardi@careinternational.org May 22, 2012

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