Web Form Automation for Bonterra Impact Management (fka Social Solutions Apri...
One Day at Work In 5 min
1. Let me describe a typical day at work
to see if your company can benefit
from my services
2. My day starts at 7:30am. First, I check all my emails
looking for requested quotes/information/tenures
answered by vendors. Also, I check if any
internal/external customer is having any issues with
his order or if there’s any emergency requisition
that needs to be processed. Then, I make a
prioritized lists of all the tasks that I need to carry
out. I answer emails either right away or when the
issues in place have been resolved
3. Then, I check for messages in my phone
that were left after regular office hours,
writing down all information and keep
going with the list of priorities. I return
all calls either right away or when the
issues have been resolved
4. I proceed to check the list of approved
requisitions ready to be processed as Purchase
Orders and assign a discretionary amount of them
to myself and to the Junior Buyer
6. My method for processing P.Os is
based on their urgency and complexity
• 1) Emergency requisitions of any kind
• 2) Requisitions that have been sitting in my work
desk awaiting quotes from suppliers.
• 3) New assigned requisitions that need
RFQ/RFI/RFT.
• 4) Straight online purchases done via the internet
or by phone.
Note: My turnaround time in any case is usually
within 24 hrs. with a maximum of 48 hrs. for the
more complex ones
7. My line of work requires that I spend
some time researching for new
suppliers
8. I generally use several means to accomplish this: the
internet, the GSA database, our internal database, my
contact list and our customer service representatives
9. Another important part of my daily job is to
analyze bids in order to award purchases to
providers. This is sometimes a very subjective
decision, but the idea is always the same: To
select the best value for the company by
negotiating lower prices/costs and/or increasing
the quality of the purchase
10. Our company uses four types of methods to award bids
as described in the Procurement’s Policy Manual
11. Once a week I set up some time to
follow up on opened P.O’s
• Contact internal users to check if they’ve received
items stated in the P.O
• Contact vendor’s to find the status of shipments,
reasons for delays, missing items, etc.
• Maintain open communication with Logistics and
Accounting to track deliveries and payments
• Scan and file electronic files when delivery’s been
completed.
12. Of course, everyone knows that a
Buyer’s work can’t be this well-
structured, because we need to deal
with constant disruptions, user’s
complaints, delivery problems,
meetings, phone calls and more… So
how do I avoid ending like this?
13. The key word is Prioritizing.
• Allocating time correctly for each kind of order
• Keeping a daily To-Do List
• Keeping a calendar for meetings, training,
appointments, etc.
• Set remainders either by using technology
available or sticky notes to label chores
• Create an electronic filing system to retrieve
information needed easily
14. Finally, before I go home I always make
a list of items that I need to follow up
next day
15. Certainly, there are more responsibilities that I didn’t
include here for obvious space and time reasons.
However, I invite you to give me an opportunity to sit
with you to talk about more ways I can be productive
for your organization
16. Than you for your time and
consideration. I hope to be working
with you soon.
