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Temporary management plan presented 5.14.12
1. A
Temporary Management Plan
City Council Meeting
May 14, 2012
OPEB and Health Insurance FY13 MAYOR'S BUDGET PRESENTATION
1
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2. What has been
COMPLETED
since
the October 2011
Management Plan
was presented?
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3. City-wide Accomplishments
The first draft of the City Continuity of
Operations Plan was completed, with
contributions from all City departments
The ADA transition plan was adopted
Staff work on the FY13 budget was completed
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4. Personnel Additions Oct 11 – May 12
November: Policy Fellow hired as per FY12
budget
February: Human Resources Director hired
Oct - May: All civilian positions in Police
Department filled
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5. Finance
The City now has a Procurement Policy
An additional project was added to the FY10
bond issue
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6. Information Technology
Exchange server replacement has been chosen
and is currently being implemented
New software for Code Compliance is currently
being implemented
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7. Information Technology
GIS data is being relocated to the Cloud
DPW Internet Service has been upgraded from
768mb to 1150mb
Internet service has been set up for employee
use in Magruder Park
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8. Information Technology & Police
Acquisition & implementation
of e-citation technology
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9. Communications & Public Safety
New emergency alert system
implemented, adding text
alert capacity at no cost to
the City
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10. Communications & Public Works
A comprehensive communications plan for
holiday trash schedule changes was
implemented
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11. Finance & Public Works
Reimbursement was received for the Buchanan
Street Project
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12. Bike & Pedestrian Enhancements
90% Engineering Design Plans
have been completed for
the Hiker-Biker Trail
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13. Park Maintenance
Painting of the large pavilion, restoring picnic
tables, and securing picnic tables to the
foundation of the large pavilion have been
completed
A community bulletin board was installed at
Magruder Park
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14. Recreation Events
Recreation holiday events &
decorating contest were held as
scheduled
Calendar for 2012 was completed
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15. Recreation Events
Fireworks returned to
Magruder Park for the first
time in nearly thirty years.
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16. Recreation Events
The 126th Anniversary Parade &
Carnival has been held
Planning for November 3, 2012’s Handmade on
Hamilton: An International Celebration of
Craft, Music & Food is underway
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17. Recreation Programming
Spring Break Camp Escape held as
planned
Registration opened for Summer
Camps in January 2012
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18. Legislative Agenda
The first Legislative Breakfast was held in
November 2011
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19. Tree Canopy & Sustainability
The Fall Tree Planting Program
was completed
Watering bags have been
installed for all of the
recently planted trees
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21. Police
Police completed the final step in their
fourth Re-Accreditation process
Police promotional tests were given
Second K-9 officer selected
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22. Goals & Performance Measures
Staff and the Mayor and Council updated the
Strategic Goals and Actions for FY12
Performance Measures for use in FY13 were also
agreed upon and adopted
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23. This is what has
been completed.
What does staff
see as projects
in the near future?
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24. City-wide
Plan and Implement
reorganizations –
Impacts most
Departments, and will
require support and
collaboration across
the entire organization
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25. Reorganization: Public Works/Parks
Determine parks
resourcing
(vehicles and
staff)
Complete RFP
process for
city-wide
landscaping
services
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26. Code Compliance
Implement Comcate software – July 2012
Begin Code Compliance re-branding
Redesign Code brochure
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27. Parking Operations
Parking lot construction
contract
Selection of Meters
Fully implement a
Parking Management
Plan
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28. Parking Operations
Determine policy
direction for
residential parking
program
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29. Finance
Completion of FY10 audit
(auditors believe they will complete
by the end of May)
Completion of FY11 audit
Completion of FY12 audit
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30. Enterprise Resource Planning
System
RFP
Selection
Plan for Implementation
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31. Information Technology & Police
Hire speed camera position
Install GPS in Police vehicles
Complete CCTV effectiveness
study
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33. Public Works: Streets
Issue RFP for pavement
study
Complete 90% design
plan for Crittenden
St/40th Place
Renew contract w/NZI
for street and related
infrastructure services
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34. Public Works: Streets
Begin roadway patchwork for University Hills
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35. Public Works: Streets
Begin mill and overlay of WSSC
Phase III streets
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36. Public Works: Streets
University Hills – Green Street Project
FY12: complete 30% design
FY13: complete 100% design and implementation
plan
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37. Public Works: Solid Waste
Renew contract with AA Refuse for white goods
collection
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38. Public Works: Sidewalks
Complete MD208 sidewalk
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39. Public Works/Community &
Economic Development
Complete MEA roof replacement project
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40. Human Resources
Fill current vacancies,
including: City Administrator,
City Clerk, Public Works Director,
Information Technology Director,
Technical Services Sergeant,
Cable & Communications
Coordinator
Complete personnel file
review
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41. Human Resources
Update Personnel Manual
Complete Total Compensation Study
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42. 3505 Hamilton: Windows
Issue RFP
Review and recommend
vendor
Contract approval and
issue Purchase Order by May 22nd
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43. Arcade Building
Schematic design
selection
LEED AP contract
Authorization to Proceed
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44. Bike & Pedestrian Improvements
Purchase bike racks by
June 30
Contract for bike lane
striping by June 30
Approve Hiker-Biker Trail
Contract by June 30
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45. Sustainability
Sustainable Maryland
Certified Application
is in progress
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46. Redistricting
Complete process to put
plan 2B into place as
adopted by Council
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47. Magruder Park
Conclude FY12 Magruder
Park Rec Center
projects (kitchen
shelving, windows)
Plan for FY13 projects
Go to contract and
production on Henson
project
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48. Recreation
Complete calendar for all special event
permissions for the remainder of 2012
(cyclocross, HVFD 5 mile run)
and draft calendar for
2013 Events and Programs
Provide assistance to annual
toy drive
Prepare for Handmade on Hamilton
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49. Summer Camp Programs
Conduct PlayWorks training
Recruit & hire summer staff
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50. Communications
Fill cable vacancy and get
timeline for streaming
Launch Patch blog
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