Workshop planning logistics 2 factors: Location and Time-frame Everything will depend on these factors!! Think about advantages & disadvantages of the location, and compare these to the workshop/training goals Think about ways to overcome any disadvantages or constraints
Ask yourself Who is the audience? What are their needs? What are the goals of the workshop What is the most appropriate date and time to conduct the training? Does this conflict with other conferences & workshops in the area? Where should the workshop be conducted? How many people can be accommodated? Who do I call to have the workshop date included on our organisation’s master calendar? How can the disadvantages be overcome?
Resource persons Who can co-facilitate a workshop with me? How will we divide the duties for pre, during and post-workshop tasks? Who are the Resource people at my institution I might invite to a workshop? What will I ask the Resource person to do?
Your resources When planning for training consider the following: What facilities do you have for training? What equipment? Projector? How many computers? With Internet connection? Enough for hands-on work? If not, how can you make training interactive? What level of Internet and computer skills do your users have?
Tips for successful training Prepare beforehand Check the venue Facilitate learning Introduce training and participants Handle questions and discussion Troubleshoot Keep participants focused Ask open questions Summarize and evaluate Make improvements for future training
Check the Venue Arrive early Know support staff and their contact information and learn the layout if new venue Set up and check computers and other equipment Practice exercises again Get computer log ins and bookmark web resources Organize materials
When Things Go Wrong Overtime Broken projector Slow/no web connection Difficult participants No understanding for you and participants
#Task: Planning for difficult environments
In your groups:
Develop a 5 minute presentation on how you would plan and deal with difficult environments