How To Prepare A Basic Training Module — Presentation Transcript1. How to Prepare a Basic Training Module2. SNAPSHOTOBJECTIVE:To prepare a Basic TrainingModuleAGENDA:Questions to consider while designing theTraining ModuleUsing the “ADD” Concept Effective Tips toensure that created module is effective3. Designing a Training ModuleWhat existing knowledge dothey have?What are the learners job related needs?NEEDSASSESSMENT:What is the gap between what they know andwhat they need to know?4. Designing a Training ModuleAre the selected trainers readyto do the trainingTraining ImplementationWhat content needsto be createdAre all training resources prepared and detailsregarding the training addressed?Training DevelopmentWhatappropriate activities need to be developed?What formativeand evaluation instruments need to be created?5. Designing a Training ModuleWhat do they expect?What dothey need?The LearnersHow can training meet their learningneeds?How can I as a trainer help them meet learning needs?6. Designing a Training ModuleWhat kind of training planneeds to be created?What learning outcomes will meet thelearners’ needs?Training DesignWhat resources areavailable?What are some potential challenges to this training?7. Use the “ADD” Concept Assessment: What do yourlearners need to know to accomplish job-relatedtasks?Design: What will your training module look
like?Development: What content, learning methods, andresources will you need?8. Assessment (Characteristics of Learners)Need to know:The learners want training delivered when “THEY” need it,when they are ready and wanting to progress to a new task ora new stageSelf Concept: The learners have a desire to berecognized by instructor as independent and self directedLifeExperience: The learners expect the instructor to recognizetheir prior accomplishments and knowledgeTask centered andPractical: The learners feel that the training should help themmeet job related needsInternally Motivated: The Learners wantto be largely (but not exclusively) driven by internal rewardsand not, for e.g., grades or marks.9. DesignTrainer Notes: Detailed explanation with questionsfrom students and trainerClass Discussion: Conversation withquestions posed to elicit thoughtful responses fromlearnersGames: Competitive activities that allows learners totest their knowledge and skill in the subject.Small GroupExercises: 4-6 people answering questions or solvingproblems togetherRole Plays: Smaller groups designed formore intense discussion and problem solving10. Design (Cont’d….)Instructional Plan: An instructional planis a map that outlines the design of your training module andincludes the followingTraining Program TitleOverallDescription of the TrainingLearning OutcomesLength ofTrainingTarget LearnersOverall Format for TrainingParticipantRequirementsInstructional Material and Aids neededLogisticalIssuesContent Outline, including:Major Topics to beaddressedBrief description for each topicIdentification oflearning methods used
11. Development Consider the following while developingcontent for the module:Have you taken into considerationprimary content, i.e. one-to-one conversations/personalexperiences/feedback?Have you provided enough informationand learning experiences for trainees to accomplish the statedlearning outcomes?Is there a balance of interactive,independent, and instructor led training experiences?Is thereenough detail to allow a trainer to use the content outline toteach the training program?12. Development (Cont’d….)A training module is built on aseries of carefully designed learning experiences. Whendeveloping learning experiences, consider thefollowing:Develop learning experiences based on a specificlearning outcomeThe learning experience should beappropriate to the learning domain as well as foraccomplishing the learning outcomeUse a variety of learningexperiencesAllow for questions and student-to-studentinteraction in each learning experienceConsider theconstraints in facilitating each learning experience13. Effective TipsPreparing the information: The first task is todetermine what you have to teach and how you’re going toteach itFigure out the skills you need to teach. Write an outlineof the specific skills you intend to teach and prioritize thoseskills in the order they should be taught.Divide these skills intospecific groups.From your outline, organize the skills you needto teach into sets of steps. These groups should provideenough material for two-hour training increments, including anassessment at the end.Check for continuity andcompleteness.Make sure that the steps you have chosen foreach group include everything needed to learn a particularskill. STEP 1
14. Effective TipsCreating the class: Now that you know whatyou need to deliver, you have to decide how to convey theinformationDesign your presentation.Ideally, use PowerPointto design your presentation, take the time to write it down ortype it up, making sure to double-space your lines for easyreadingSTEP 215. Effective TipsRead through the presentation as though youhad never learned these skills before.Make notes foradditions, changes, screen shots, etc.Run through theinformation again.Ask another trainer to look over your designand give you feedback. If anything is unclear or left out, this isthe time to fix it.Write the training guideline.Training Notesshould be written with instructions for the trainer in bold letters.For the Title, use font size 32/36 and you can use fonts likeMercedes (Headings)/Bookman Old Style/Book Antiqua/TimesNew Roman.Make sure that the font you use is large,minimum 16, and in an easy-to-read font, such asCalibri/Times New Roman, so that you can glance at it quicklyand find it easy to follow. “A picture is worth a 1000 words”.Use appropriate pictures which depict what you want to say16. Effective TipsSTEP 3Keep it Simple: Remember to keep itin order, keep it simple and easy to follow.Make sure you havepracticed the presentation several times (enough to become atease with the program), and you will be assured of an effectivetraining presentation.17. Preparing a PowerPoint Presentation18. INTRODUCTIONA Power Point is designed to help youachieve a consistent look in your slide presentations.You wantyour audience to focus on the message and not be distractedby poor and inconsistent design from one slide to the next.You
can achieve this consistency by using Templates, or pre-designed slide presentations, that coordinate backgroundcolors and designs, font styles and placement, and othergraphic design elements. Through a Power Point presentation,you as a trainer have the power to control the subject and alsoensure that the audience sees what you want them to see andagree with your perspectives and your points of view19. ABOUT TEMPLATESA good common use for templates isputting a border with the companys name and logo on everyslide in the Master layout.20. ABOUT SLIDE MASTEREvery slide presentation is basedon a slide master of some sort. The slide master determines,for example, which font appears on each slide and how it is tobe formatted.21. MODIFICATION OF SLIDE MASTERTo modify your SlideMaster, follow these steps:Choose View, Slide Master.PowerPoint displays the Slide Master layout and editingscreenThe Slide Master editing screen helps you change theoverall look of your presentation and maintain consistencyfrom slide to slide.To Close the Slide master click on CloseMaster Viewto return to the main slide and view the changes.(Red Circle)22. ADDING OTHER GRAPHICSHere, all I’ve done is to putthe date, Name of the Company and footer in the appropriateareas and added smiley's. (Hardly 3 minutes work).Similarly you can add clip arts, graphics, etc. to beautify yourpresentation.23. WATERMARKINGTo Watermark an image. Click on theImage, Go to Format, Click on Recolor and click on Washout.
Also there are other options like shadow, grayscale, etc. whichcan be used, depending on the nature of your presentation24.BACKGROUNDSGradientFillTextureFillPatternFillPictureFillToget these backgrounds you need to right click on a vacantarea in your slide and click on format background, where youwill find various background effects25. ABOUT CUSTOM ANIMATIONCustom Animation helpsyou to project what you want to project in a stylish manner.Youcan organize your statements in the order you want them toarrive.You can emphasize on various words, pictures,statements, etc.To choose the option of Custom Animation,Click on Animations and Click on Custom Animation. You canthen choose what kind of Animation you want26. ABOUT CUSTOM ANIMATIONBelow are some of theVaried types of Custom Animations which could beusedCurveUpBounceSpinnerENTRANCEEXITBlindsCheckerboardEMPHASISGrow/Shrink27. ABOUT CUSTOM ANIMATIONTo Add the above Effects,select the Text/Picture & click on Add Effect at the right.Tochange the Custom Animation you need to click on thePicture/Text Box on the right and click on Change28. GOOD VS BAD SLIDESGOOD SLIDEBAD SLIDE29. GOOD VS BAD SLIDESGOOD SLIDEBAD SLIDE30. CONCLUSIONA Power Point presentation needs to lookneat and presentableUse pictures and animation whereverrequired. (Not too much Animation)Do not overlap text onImages, because it may look shabby. Also, the text may not bereadable, if overlapped over the Image.A perfect
mixture/proper blend of thought and expression in thepresentation is a great combination. Thus, a Power Pointpresentation will help you express your thoughts in a betterwayAll the key elements required to build a basic trainingmodule have been covered, matter being subjective.