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Training Needs Analysis

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Training needs analysis depicts the systematic process of conducting a training needs analysis in the organization.

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Training Needs Analysis

  1. 1. T R A I N I N G A N D D E V E L O P M E N T Susana J. Eslava 8.1 Training Needs Analysis 8.2 Preparing Training Program Curriculum
  2. 2. <ul><li>- A planned effort by a company to facilitate employees’ learning of job-related competencies. </li></ul>Training Defined:
  3. 3. <ul><li>Improve employee skills </li></ul><ul><li>Attract, motivate, and retain talented employees </li></ul><ul><li>Allows any organization to gain a competitive advantage </li></ul><ul><li>For better financial performance </li></ul>Rationale of Training
  4. 4. Training: must be Strategic Business Strategy Strategic Training and Development Initiatives Training and Development Activities Metrics that show Value of Training <ul><li>Customer oriented </li></ul><ul><li>Diversify the learning portfolio </li></ul><ul><li>Improve customer service </li></ul><ul><li>Accelerate the pace of employee learning </li></ul><ul><li>Capture and Share knowledge </li></ul><ul><li>Use web-based training </li></ul><ul><li>Increase amount of customer service training </li></ul><ul><li>Make development planning mandatory </li></ul><ul><li>Develop a place for knowledge sharing </li></ul><ul><li>Learning </li></ul><ul><li>Performance improvement </li></ul><ul><li>Reduced customer complaints </li></ul><ul><li>Customer loyalty </li></ul><ul><li>Employee engagement </li></ul><ul><li>Reduced Turnover </li></ul>
  5. 5. Training: must be systematic Conduct Needs Assessment Ensure Employee Readiness for Training Create a Learning Environment Develop an Evaluation Plan Select Training Method Monitor and Evaluate the Program Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
  6. 6. 8.1 Training Needs Analysis (TNA)
  7. 7. <ul><li>-systematic method for determining what caused performance to be less than expected. </li></ul>TNA Defined
  8. 8. What triggers TNA? AP < EP = PG
  9. 9. TNA Framework Performance Gap Organizational Analysis Operational Analysis Person Analysis Identify performance discrepancy and its causes Training Needs Non-Training Needs
  10. 10. <ul><li>Organizational Analysis </li></ul><ul><li>Mission and Strategies </li></ul><ul><li>Resources </li></ul><ul><li>Internal Environment </li></ul>TNA: Input
  11. 11. <ul><li>Operational Analysis </li></ul><ul><li>Define the job </li></ul><ul><li>Determine where to collect information </li></ul><ul><li>Identify the method to use </li></ul><ul><li>Gather and analyze data </li></ul>TNA: Input
  12. 12. <ul><li>Person Analysis </li></ul><ul><li>Performance Appraisals </li></ul><ul><li>Self-ratings </li></ul><ul><li>Tests </li></ul>TNA: Input
  13. 13. TNA : What caused the Gaps? Performance Gap KSA Deficiency Reward/ Punishment Incongruence Inadequate Feedback Obstacles in the System
  14. 14. <ul><li>Training Needs </li></ul><ul><li>- Performance gaps that resulted from the lack of KSAs and which training is necessary. </li></ul>TNA : Output
  15. 15. <ul><li>Non-Training Needs (without KSA deficiency) </li></ul><ul><li>Reward/Punishment Incongruencies </li></ul><ul><li>Inadequate Feedback </li></ul><ul><li>Obstacles in the System </li></ul>TNA : Output
  16. 16. 8.2 Preparing a Training Program Curriculum
  17. 17. <ul><li>1. Determine the training objectives </li></ul><ul><li>2. Consider the demographics </li></ul><ul><li>3. Design of training program – training approaches </li></ul>Preparing a Training Program
  18. 18. <ul><li>Terminal Objective </li></ul><ul><li>A statement that describes: </li></ul><ul><li>What the participants will be able to do as a result of the training </li></ul><ul><li>What the expected output shall be at the end of the training </li></ul>Writing Training Objectives
  19. 19. <ul><li>States what the trainer should be doing or what he wants vs. what the learner needs or should be able to do. </li></ul>Common pitfalls in writing Terminal Objectives
  20. 20. POOR: In this course, the trainees will be taught how to use Microsoft Excel. BETTER: As a result of this seminar, participants can use Microsoft Excel in preparation of standard reports.
  21. 21. <ul><li>It describes the subject matter to be taught. </li></ul>Common pitfalls in writing Terminal Objectives
  22. 22. POOR: As a result of the program, participants will understand the legal considerations in long-term lending. BETTER: As a result of this program, participants will be able to screen out loan applications that do not meet the legal and governmental requirements.
  23. 23. Common pitfalls in writing Terminal Objectives
  24. 24. POOR: The objective of this course is to discuss common problems encountered in dealing with customers. BETTER: As a result of this program, sales and service personnel will be able to handle customer complaints according to the company’s code of professional salesmanship .
  25. 25. Common pitfalls in writing Terminal Objectives Promises too much .
  26. 26. POOR: As a result of this program, participants will become excellent communicators. BETTER: As a result of this program, participants will be able to make concise and systematic oral presentations.
  27. 27. Determine The Demographics <ul><li>How many people? </li></ul><ul><li>What is the age range? </li></ul><ul><li>What is the preferred learning style? </li></ul><ul><li>What is the level of the learners? </li></ul><ul><li>Where is the location of the learners? </li></ul>
  28. 28. Learning Styles/Methods of Training <ul><ul><ul><li>Reading Assignments </li></ul></ul></ul><ul><ul><ul><li>Lecture </li></ul></ul></ul><ul><ul><ul><li>Demonstrations </li></ul></ul></ul><ul><ul><ul><li>Oral Presentations </li></ul></ul></ul><ul><ul><ul><li>Audio Visual Presentations </li></ul></ul></ul><ul><ul><ul><li>Brainstorming </li></ul></ul></ul><ul><ul><ul><li>Group Discussion </li></ul></ul></ul><ul><ul><ul><li>Problem-solving Workshop </li></ul></ul></ul><ul><ul><ul><li>Case Study </li></ul></ul></ul><ul><ul><ul><li>Role Playing </li></ul></ul></ul><ul><ul><ul><li>Simulations </li></ul></ul></ul><ul><ul><ul><li>Field Trips </li></ul></ul></ul><ul><ul><ul><li>On the Job Training </li></ul></ul></ul><ul><ul><ul><li>Unstructured Group Interactions </li></ul></ul></ul>
  29. 29. Design of the Training Program <ul><li>Terminal Objective </li></ul><ul><li>Content </li></ul><ul><li>Methodologies </li></ul><ul><li>4. Time, Materials, Others </li></ul>
  30. 30. <ul><li>Course Title: Conducting an Effective Performance Feedback Session </li></ul><ul><li>Lesson Title: Using the problem-solving style in the feedback interview </li></ul><ul><li>Lesson length: Full day </li></ul><ul><li>Learning objectives: </li></ul><ul><li>Define the eight key behaviors used in the problem-solving style of giving appraisal feedback without error </li></ul><ul><li>Demonstrate the eight key behaviors in an appraisal feedback role play without error </li></ul><ul><li>Target Audience: Managers </li></ul><ul><li>Pre-requisites: </li></ul><ul><li>Trainee: None </li></ul><ul><li>Instructor: Familiarity with the tell-and-sell, tell-and-listen, and problem-solving approaches used in performance appraisal feedback interviews </li></ul><ul><li>Room Arrangement: Fan Type </li></ul><ul><li>Materials and Equipment Needed: VCR, over-head projector, pens, transparencies, VCR tape titled “Performance Appraisal Interviews,” role-play exercises </li></ul>

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