Resume

1. Amit Kumar Jain +91 98110 63129, +91 88602 98511
ACS, ACMA, B.Com (Hons.) amitcsicwa@gmail.com
C-1/62 B, Phase II Skype: amitcsicwa
Ashok Vihar, Delhi-110052
Decisive, action oriented and result focused Cost & Management Accountant and
Company Secretary offering 19 years of broad and rich senior-level work experience in all
facets of Finance, Compliance, Internal Control and Risk Management, Administration and
Fund Management. Driven by new challenges and desire to be successful in all endeavors in
multicultural environment of national and international organizations, corporate management,
manufacturing and commercial organizations and have in-depth and first-hand knowledge of IT
systems and controls, programme implementation, development, design, and implementation of
ERP & MIS with a problem-solving approach.
Professional Profile
Senior Executive-Administration, Finance and Compliance October 02-Present
World Health Organization South East Asia Regional Office, Delhi
 Co-ordinate and responsible for effective administrative, financial and accounting
processes in country offices, which include month-end reconciliations & closures,
implementation of accounting policies & financial processes, maintains and oversees
compliance with all statutory reporting requirements.
 Monitors allotments and operational budget, budget implementation and
determine/recommend re-allocation of funds when necessary. Monitor expenditures to
ensure that they remain within authorized levels.
 Review all requisitions for goods and services to ensure correct objects of expenditure
have been charged, ensuring availability of funds. Administer and monitor extra-
budgetary resources, including review of agreements and cost plans, ensuring
compliance with regulations and rules and established policies and procedures. Prepare
relevant documentation with respect to budget performance submissions. Review and
make appropriate recommendations with respect to the finalization of budget
performance reports, analyzing variances between approved budgets and actual
expenditures. Successfully managed and control RB and EB funded projects for $ 35M in
SEA region. Achieved successful implementation of Tsunami project-$ 64M, Nurgis
project- $24M, UNFPA project in DPR Korea- $20M.
 Prepares, monitors and controls the administrative budget and reduced yearly fixed
expenses $1.5M by aggressively renegotiating facility leases/vendors.
 Developed and Initiated new processes for financial consolidation of affiliates in the
Region’s reporting metrics and internal benchmarking tools which allowed for improved
metric driven planning process and ongoing analytical reviews to allow management
timely and reliable information to react to international changes.
 Assisting HQ trust fund team to ensure proper coordination and that the work is carried
out in compliance with WHO’s policies and procedures. Also assisting in TF work carried
out by the Regional office and also ensure that financial management work encompasses
all trust fund/donor portfolio administration tasks to support project preparation and
implementation – for example, reviewing and clearing trust fund agreements,
amendments, complex category reallocations and designated account ceilings.
 Co-ordinate and responsible for creating an overall compliance strategy encompassing
legal presence and related issues and direct current compliance efforts, in collaboration
with country directors and mangers.
 Monitoring of financial exception reports for unusual activities, transactions and
investigation of anomalies or unusual transactions. Routinely monitors financial exception
reports for unusual activities, transactions, and investigates anomalies or unusual
transactions. Informs supervisors and other management staff at Headquarters of the
results of the investigation when satisfactory answers are not obtained.

2.  Co-ordinate with progamme staff and country offices and responsible to implement the
compliance strategy and address compliance issues. Also monitor operational risks that
could have an impact on compliance implementation and provide information to World
Health Organization’s working and administrative units.
 Ensuring that advance payments and direct payments for the project are properly
reviewed and made on a timely basis, as well as ensuring that payment information is
properly recorded into the GSM/ROAFI system on a timely basis.
 Continuous analysis and monitoring of the financial situation, presentation of forecasts for
the projects.
 Successful implementation of web based “E-Imprest Accounting and disclosure policies”
roll out project, results is saving of $ 3.5 M. Also successful implemented modified
internal control and a web based payroll system “PPIS” -saving of $ 5M with introduction
of new reporting and analysis modules concerning staff pay roll, non payroll allowance
and other social security payments.
 Established track record to provide quality check and appraisal of financial compliance
against entire travel requisition and travel claims, verify pertinent data and provide
approval for staff and entire other travelers for entire South East Asia Region.
Successfully design, develop and implement new travel policy and guidelines in SEA
region which results in saving of $ 2.5 M biennium. Conduct training and advise initiating
officers to resolve the discrepancies and problems encountered.
 Review, analyse and finalize cost estimates and budget proposals, in terms of staff and
non-staff requirements at RO and in the field, including programmatic aspects; provide
input with respect to resource requirements for budget submissions; review, analyse and
finalize program budget/financial implications to the WHO management and the
executive direction; provide substantive support to relevant intergovernmental and expert
bodies in their budget review.
 Performing staff capacity building and development functions, including training,
supportive supervision and other related measures for effective utilization of all
admin and finance staff.
 Coordinate advice and guidance to directors, country office staff and other colleagues on
financial, budgetary, administrative and operational matters. Supporting development of
administrative and financial policy guidelines for WHO-HQ and GSC based
instructions. Assisting in the interpretation and application of administrative
instructions, rules and regulations, policies and practices. Assisting country and field
offices in establishment of proper admin, systems, structure, procedures and on
legal issues.
 Provides support on financial and budgetary management of resources (programmatic
and operational) to support effective implementation of the WHO work plan in line with
the overall guidelines and requirement of WHO rules and regulation. Contribute to
preparedness actions such as early warning, risk analysis and contingency planning and
make the necessary recommendations. Periodically monitor the management of risks
and report on any actions taken.
 Document, evaluate and test systems and internal controls to determine their adequacy
and effectiveness to ensure the compliance with financial policies and procedures,
accomplishment of management's objectives, reliability and integrity of information,
recommending improvements to the internal control system, and investigating the impact
of fraud.
Audit, Taxation and Financial Management Consultant Jan 98 - Sep 02
Amit Jain & Associates Ashok Vihar, Delhi
 Focal person for preparations of objective risk-based audit plans and programmes in
accordance with Indian accounting standards to make clear final statements and
accounts of clients.
 Develop and discuss audit findings; come to agreement on recommendations and
timelines for corrective actions with responsible officers of operations and monitor the
implementation status of agreed recommendations.

3.  Liasioning with various Government authorities like Registrar of Companies, Sales Tax
and Income Tax department on various matters and saved approx. INR 30 M of clients
by presenting their cases with govt. authorities.
 Draft audit reports for entire assignment or portion of assignment on the the adequacy of
internal control in operation and financial management processes accross the
organization as a means of optimising the economic and efficient use of the
organization’s resources. Take initiative in identifying appropriate audit tools, best
practices, and identify/perform tasks aimed at ensuring that the audit/assignments are
conducted in accordance with accounting standards.
 Take assignment and held independent responsible for all secretarial, audit and taxation
related works in various prestigious & reputated companies.
 Produce quality audit reports and recommendations to top management which highlights
issues that needs to be brought to management attention after compilation and analysis
of appropriate records and working papers of the organization.
 Conduct statistical analysis of information affecting investment programmes of public,
industrial and financial institution.
 Managed subcontractors and non subordinates. Wrote user documentation, including
company specifics. Reviewed accounting processes. Created and installed new
financial reporting, controlling and analysis processes.
 Supervise and co-ordinate the work of the associates members of the audit and
secretarial firm.
 Prepare financial documents, routine correspondence and financial reports.
Senior Executive-Finance Dec 94-Dec 97
Altos India Ltd Udyog Vihar, Gurgaon
 Review and updating administrative and financial function of the unit. Provided accurate,
timely and customized financial information to top management with the assistance of
one Budget Assistant as direct report. Prepared operations budget and strategic forecast.
Analysed and reported the causes of income variances.
 Appraise investment proposals and identify business opportunities for the
company.Preparing routine correspondence and financial reports.
 Advise executive managers on accounting, financial and administrative matters.
 Plan, organize & review the works of the accounts and finance department.
 Manage the assets and liabilities of the projects taken by the company.
 Liasioning with Government authorities.
Executive-Finance May 93- Nov 94
East West Linkers Pvt. Ltd Wazirpur Industrial Area, Delhi
 Review and updating administrative and financial function of the office.
 Enter accounting data at computerized system and processing various types of payments
and receipts vouchers.
 Preparing routine correspondence and financial reports.
 Plan, organize and review Accounts and Finance department’s work.
 Daily fund monitoring and planning to organize it.
 Timely and accurately finalization of monthly and annual accounts.
Professional affiliation:
 Associate member of Institute of Company Secretaries of India
 Associate member of Institute of Cost Accountants of India

4. Professional and Academic Qualification:
 Company Secretary from Institute of Company Secretaries of India
 Cost and Management Accountant from Institute of Cost Accountants of India (earlier
ICWAI)
 Bachelor of Commerce_Honours from Shri Guru Gobind Singh College of Commerce,
University of Delhi
 Diploma in Polished Diamond Grading form Indian Diamond Institute, Surat.
IT Skills
 MS Excel, MS Word, MS Power Point, Outlook and Internet.
 RO/AFI (Regional Office Administration and Finance Information), AMS (Activity
Management System), PDM (Programme Delivery Monitoring), GSM (Oracle based ERP
System-Global Management System), PER (Salary Payment Management System),
PPIS (Personnel and Payroll Information System) and TMAS (Travel and Meeting
Administration System).
Personal details
Date of Birth : 15 October 1972
Marital Status : Married
Passport : Yes, “Valid up to 04/05/2015”
International Exposure : South East Asian Countries
Amit Kumar Jain