Agnes Molnar - 10 Steps to be Successful with Enterprise Search #Collab365Summit
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Search is no longer simply about "Search". While Information Overload is the reality of our lives, and everyone talks about Big Data and Internet of Things (IoT), findability gets more and more critical. The "old school" Search Center experience is outdated - we need something better, something more, something that is more efficient, more user friendly and more helpful. Recognizing these challenges is the first step of a long journey. In this session, I'm introducing proven steps toward being successful with Search, as well as common mistakes which you can avoid if you're well prepared.
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Agnes Molnar - 10 Steps to be Successful with Enterprise Search #Collab365Summit
- 1. 10 Steps to be Successful with Enterprise Search Agnes Molnar Search & Findability Consultant, Search Explained Office Servers and Services MVP http://SearchExplained.com/Collab365
- 2. Introduction – Agnes Molnar • 9 years MVP (Office Servers & Services) • Enterprise Search, Information Architecture • Search & Findability Consultant, Search Explained • Worldwide Consultancy, Guidance, Trainings, Workshops • Blog: http://SearchExplained.com • Yammer: http://yammer.com/SearchExplained • Twitter: @SearchExplained • E-mail: Agnes.Molnar@SearchExplained.com
- 3. E-book: SharePoint 2016 Search Explained http://SearchExplained.com/sp2016 http://amzn.to/1SIv183
- 4. Information Overload – Find is the REAL Challenge!
- 5. 1 – Get Ready: The Business Process More than a single IT Project Like Gardening Continuous effort Business Process Search
- 6. 1 – Get Ready: The Business Process Planning ImplementationAnalysis
- 7. 2 – Plan - Search is Unique and Special Culture • Organization (size, geography, industry, etc.) • Politics • Products and/or services • Leadership • Adoption Content • Type • Lifecycle • Categories, classes • Storages • Creators & Contributors • Consumers • Use Cases Challenges • Business • Processes • IT • Politics • Requirements • Priorities Capabilities • Organization • Business Units • Stakeholders • End Users • IT • Vendors & Contractors Confines • Rules • Restrictions http://SearchExplained.com/The-Five-Cs-of-Enterprise-Search/
- 8. 3 – Enterprise Search Team Internal • Business Sponsor(s) • Stakeholders • Project Management • IT • Search Admins • Developers • … External • Consultants • Service Providers • Product Vendors • Developers • … “Liaison” • Represents both parties • Have wide Search Experience and Knowledge • Understands the Business • Well Organized • Quality Management • “Active Insurance”
- 9. 4 - Define your requirements Some common Search Dreams (NOT requirements): • ‘I want Google-like Search in my Enterprise’ • ‘I want it just work.’ • ‘I want to be able to find everything.’
- 10. 4 - Define your requirements Business goals Users Scenarios & use cases Application Lifecycle Systems to integrate User Experience Metrics Milestones Resources Experts
- 11. 5 – Prioritize Having a flat list of 100+ HIGH PRIORITY requirements is not a good idea (but real world story…)
- 12. 5 – Prioritize Business Planning Implementation IT & maintenance Measure & QA
- 13. 6 - Content Readiness Types of content Main characteristics / properties Categories / classes Value of the content Lifecycle Storage(s) Content creators / contributors Content consumers Scenarios / Use cases
- 14. 7 - Metadata Refinement Result Type & Display Template On Hover Panel In Query Rules
- 15. Source: http://www.domorewithsearch.com 7 - Metadata
- 16. 8 – Permissions
- 17. 9 - User Experience Content UsersContext
- 18. 10 – Search Quality What Metrics? Who?How often? What to do with the results?
- 19. Action Plan Get Ready Plan Search Team Define your requirements Prioritize Content Inventory Metadata Inventory Permissions User Experience Search Quality
Editor's Notes
- Community Leader Speaking, Writing
- Regardless of your role, this session is about how to find the content and how to make it easy to find. “An average person today processes more information in a single day than a person in the 1500’s did in an entire lifetime.”
- + Maintenance + Administration Iterations Agile Start in Small, roll out to big
- CULTURE – Business Context CONTENT – Content, Users, Context CHALLENGES Global pharma company – developing Enterprise Search Strategy Legal company – hundreds of lawyers, main challenge: searching for precedents Global manufacturing company – no Search Strategy. “Trial and error”. Still evolving. CAPABILITIES – Advantages vs. disadvantages Global manufacturing company: no Search Strategy BUT very good collaboration culture. KM culture Capability to quickly react to economic challenges CONFINES – Boundaries and restrictions to keep the organization & business & employees safe. VPN access Access to content Manufacturing company: no entry to the research workshop area.
- Get committed - Stay committed Motivation Key roles
- These are NOT requirements. These are dreams.
- ‘I want Google-like Search in my Enterprise’ ‘I want it just work.’ ‘I want to be able to find everything.’ These are NOT requirements. These are dreams.
- Content Source Inventory
- Metadata Everywhere Metadata Inventory: Common metadata (title, author, etc.) Custom metadata for each content type Content audit Stakeholders & Key users Existing metadata and needed metadata Manual Auto-tagging
- What I cannot access – I cannot find What I can access – I can find Search is NOT a security leak but can surface the permission problems.
- Quality of Content / Information Architecture!!! Quality of Results Relevance of Results Quality of User Experience Supportability and Maintainability
- Starting discussion might be painful