SharePoint Intersection
Session SP41
How to Manage and Troubleshoot Search –
A Practical Guide
Agnes Molnar
International Consultant, ECM & Search Expert
aghy@aghy.hu

Introduction – Agnes Molnar
International SharePoint Consultant
• 10+ Years SharePoint Experience
• Information Architecture & ECM
• Search
SharePoint Server MVP
• 6 Years SharePoint Server MVP
• 5+ Years Speaking at Conferences Around the
World
• Numerous Books, White Papers, Articles
Contact
• E-mail: aghy@aghy.hu
• Blog: http://aghy.hu
• Twitter: @molnaragnes
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There are major changes in Search!
Combination
of FAST and
SharePoint
Search
Content by
Search
High
Scalability
CSOM
WCM
Used
pervasively
throughout
the platform
Result
Sources
Continuous
Crawling
Result Blocks
Query
Suggestions
Query Rules
Search
Refinements
Search is used pervasively throughout the platform
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Search Administration Challenges
 Heterogeneous Data Models


Every system is different
Mapping to common metadata is essential for findability
 Heterogeneous Security
 Bandwidth and Performance



LOTS of content
Cross-site bandwidth can be
expensive/limited
Source Systems can be the
limiting factor
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Search Troubleshooting Challenges





Complex architecture
Complex configuration
Complex data
Complex Use Cases
Complex Security
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The Complexity of Search
Content Sources
HTTP
File shares
Content
SharePoint
User Profiles
Crawl
Component
Query
Content
Processing
Component
Index
Component
Analytics
Processing
Component
Front-end
Link
Database
Query Processing
Component
Client Application
Exchange
Lotus Notes
Documentum
Crawl
Database
Custom
Analytics
Reporting
Database
Event Store
Search
Administration
Component
Search
Administration
Database
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The Complexity of Search
Result Block
Data Source
Content Source
Result Block
Data Source
Query Rule
Query Rule
Query Rule
Result Set
Display
Templates
Content Source
Data Source
metadata
Content Source
Data Source
Local Search Index
Refinement Panel
Result Source
Indexing
Hover Panel
Federation
Result Source
Remote Search index
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#3 – Search Administration
at Multiple Levels
Task
Site
Collection
Admin
Site Admin
Create and/or override Query Rules, including Promoted Results
Create and/or override Result types and display templates
Create and/or override Result Sources, either for remote locations or as
a custom search “vertical”
Create managed properties
Create refiners
Start a local crawl – can even be done down to the list level
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CRAWLING

How Fresh my Content is? –
Search Results Freshness
 Depends on:






Size of repository
Change rate
Request response time
Crawl schedule
Type of changes
Etc.
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Search Results Freshness –
Incremental Crawl
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Search Results Freshness –
Continuous Crawl
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Debugging and Troubleshooting
Crawl Processes
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Debugging and Troubleshooting
Crawl Processes
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Debugging and Troubleshooting
Crawl Processes
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SEARCH UI ERRORS

Query Debugging –
Developer Dashboard
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Enable Developer Dashboard
$content =
([Microsoft.SharePoint.Administration.SPWebService]:
:ContentService)
$appsetting = $content.DeveloperDashboardSettings
$appsetting.DisplayLevel =
[Microsoft.SharePoint.Administration.SPDeveloperDash
boardLevel]::On
$appsetting.Update()
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Want to Learn More?
 POSTCON03: Architecting the Optimal Enterprise Search Strategy
 Blog: http://aghy.hu
 The Essential Guide to Enterprise Search in SharePoint 2013 (free e-book)
http://www.bainsight.com/pages/sharepoint-search-2013.aspx
 Search Circle (subscription service for Search Managers)
http://www.intranetfocus.com/enterprise-search/thesearchcircle
 SharePoint Videos – online trainings: http://www.SharePoint-Videos.com
Code for 30-days free access: SPC12Free
 Online webinars and trainings for IA and Search Managers
http://earley.com/Training-Webinars
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Questions?
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