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Managing and Troubleshooting SharePoint 2013 Search


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Managing and Troubleshooting SharePoint 2013 Search

  1. 1. SharePoint Intersection Session SP41 How to Manage and Troubleshoot Search – A Practical Guide Agnes Molnar International Consultant, ECM & Search Expert
  2. 2. Introduction – Agnes Molnar International SharePoint Consultant • 10+ Years SharePoint Experience • Information Architecture & ECM • Search SharePoint Server MVP • 6 Years SharePoint Server MVP • 5+ Years Speaking at Conferences Around the World • Numerous Books, White Papers, Articles Contact • E-mail: • Blog: • Twitter: @molnaragnes 2 © DEVintersection. All rights reserved.
  3. 3. There are major changes in Search! Combination of FAST and SharePoint Search Content by Search High Scalability CSOM WCM Used pervasively throughout the platform Result Sources Continuous Crawling Result Blocks Query Suggestions Query Rules Search Refinements Search is used pervasively throughout the platform 3 © DEVintersection. All rights reserved.
  4. 4. Search Administration Challenges  Heterogeneous Data Models   Every system is different Mapping to common metadata is essential for findability  Heterogeneous Security  Bandwidth and Performance    LOTS of content Cross-site bandwidth can be expensive/limited Source Systems can be the limiting factor 4 © DEVintersection. All rights reserved.
  5. 5. Search Troubleshooting Challenges      Complex architecture Complex configuration Complex data Complex Use Cases Complex Security 5 © DEVintersection. All rights reserved.
  6. 6. The Complexity of Search Content Sources HTTP File shares Content SharePoint User Profiles Crawl Component Query Content Processing Component Index Component Analytics Processing Component Front-end Link Database Query Processing Component Client Application Exchange Lotus Notes Documentum Crawl Database Custom Analytics Reporting Database Event Store Search Administration Component Search Administration Database 6 © DEVintersection. All rights reserved.
  7. 7. The Complexity of Search Result Block Data Source Content Source Result Block Data Source Query Rule Query Rule Query Rule Result Set Display Templates Content Source Data Source metadata Content Source Data Source Local Search Index Refinement Panel Result Source Indexing Hover Panel Federation Result Source Remote Search index 7 © DEVintersection. All rights reserved.
  8. 8. #3 – Search Administration at Multiple Levels Task Site Collection Admin Site Admin Create and/or override Query Rules, including Promoted Results Create and/or override Result types and display templates Create and/or override Result Sources, either for remote locations or as a custom search “vertical” Create managed properties Create refiners Start a local crawl – can even be done down to the list level 8 © DEVintersection. All rights reserved.
  9. 9. CRAWLING
  10. 10. How Fresh my Content is? – Search Results Freshness  Depends on:       Size of repository Change rate Request response time Crawl schedule Type of changes Etc. 11 © DEVintersection. All rights reserved.
  11. 11. Search Results Freshness – Incremental Crawl 12 © DEVintersection. All rights reserved.
  12. 12. Search Results Freshness – Continuous Crawl 13 © DEVintersection. All rights reserved.
  13. 13. Debugging and Troubleshooting Crawl Processes 14 © DEVintersection. All rights reserved.
  14. 14. Debugging and Troubleshooting Crawl Processes 15 © DEVintersection. All rights reserved.
  15. 15. Debugging and Troubleshooting Crawl Processes 16 © DEVintersection. All rights reserved.
  17. 17. Query Debugging – Developer Dashboard 18 © DEVintersection. All rights reserved.
  18. 18. Enable Developer Dashboard $content = ([Microsoft.SharePoint.Administration.SPWebService]: :ContentService) $appsetting = $content.DeveloperDashboardSettings $appsetting.DisplayLevel = [Microsoft.SharePoint.Administration.SPDeveloperDash boardLevel]::On $appsetting.Update() 19 © DEVintersection. All rights reserved.
  19. 19. Want to Learn More?  POSTCON03: Architecting the Optimal Enterprise Search Strategy  Blog:  The Essential Guide to Enterprise Search in SharePoint 2013 (free e-book)  Search Circle (subscription service for Search Managers)  SharePoint Videos – online trainings: Code for 30-days free access: SPC12Free  Online webinars and trainings for IA and Search Managers 20 © DEVintersection. All rights reserved.
  20. 20. Questions? Don’t forget to enter your evaluation of this session using EventBoard! Thank you!