10. Human Resource Management
Activities that managers
engage into attract and retain
employees and to ensure that
they perform at high level and
contribute to accomplishment
of organization’s goal
12. HRM Functions
Recruitment & Selection
Training & Development
Performance Appraisal
Compensation & Reward
Industrial Relation
Safety, Health & Environment
13. Recruitment & Selection
Staffing encompasses the
activities designed to secure the
right employees at the right place
at the right time . Organizations
face several strategic HR choices
in recruiting , selecting and
socializing employees
14. Training and Development
Training and development
activities are designed to help
an organization meet its skill
requirements and to help its
employees realize their
maximum potential
15. Performance Appraisal
Managers assess how well
employees are carrying out
their assigned duties by
conducting performance
appraisal
17. Industrial Relation
Employees and labor relation
refers to the interaction
between workers ( either as
individuals or as represented
by a union) and management.
18. Safety, Health & Environment
The challenge of true accident
prevention is to change attitude of
minds by efficient and regular safety
training for all level of management
and workers. This requires combined
commitment of management and
workers for implementing industrial
safety, health & environment
schemes.
32. List of Training Courses
Spinning Department Processing Department
MPG 001
Sr. Course Code Course Title 1
Pad Steam dyeing Machine Operation
MSP 006
1 MPG 002
Mixing 2
Standard Operation Condition of L. Box
MSP 002
2 MPG 003
Carding Machines 3
Chemical Test L. Box
MSP 001
3 MPG 005
Blow Room
4 Standard Operating Procedure of Singe
MSP 003
4 & Desize Machine
Drawing, Simplex and Comber
MPG 008
MSP 004 5 Standard Operating Procedure of Stenter
5
Ring Technical Training Machine
MSP 005 MHR-009
6 6
Winding Technical Training Chemical Handling
MSP 007 MPG 028
7 7
Packing Printing Operation Management
33. Stitching Department Folding Department
MST 001 MPG 018
1 1
Inspection and Cutting of Cloth Inspection of Finished Fabric
MST 002
2 MPG 019
Made Ups Inspection 2
Rolled Fabric Methods
MST 003
3 MPG 017
Packing According to Customer 3
Requirement Packing of Rolls and Bales
MST 004 MPG 037
4 4
Stitching and Machine Operation
Receipt & Issuance
MST 006
MPG 038
5 How to control Quality System 5
in Made Ups Cloth Inspection
34. Engineering Service HR / Admin Department
MMN 001
MSI-005
1 Machine Maintenance and 1
Overhauling Management Techniques
MMN 008 MHR-015
2 2
Safety Practices during Machine Role of Supervisor
Maintenance
MHR-021
MMN 015
3 3 Understanding
Preventive Maintenance
MMN 018 SA-8000
4 Safety Measures in MHR-017
Electrical Operation 4
Statistical Techniques
Quality Assurance
MHR-019
MCO-001 5
1 Occupational Health & Safety
ISO 9001:2000 Awareness
MHR-009
MQA-009 6
2 Fire Fighting & First-Aid
General Procedures
55. Factories Act, 1934 - Law regulating labour in
factories
West Pakistan Industrial and Commercial
Employment (Standing Orders) Ordinance, 1968 -
Law relating to Industrial and Commercial
employment.
Industrial Relations Ordinance, 1969 - Law relating
to the formation of Trade Unions; regulating of
relations between employees and workmen and
avoidance and settlement of any differences or
disputes arising between them.
Provincial Employees Social Security Ordinance,
1965 - Scheme for providing benefits to certain
employees or their dependents in the event of
sickness, maternity, injury or death etc.
56. Employees’ Old-Age Benefits Act, 1976 - Act relating to
old age pension for person employed in industrial,
commercial and other organizations.
Employment Children Act, 1991 - Act to prohibit
employment of children..
Company Profits (Worker’s Participation) Act, 1968 -
Act to provide for participation of workers in company
profits.
Worker’s Children (Education) Ordinance, 1972 - Law
relating to education of worker’s children.
Workmen’s Compensation Act, 1923 - An Act to
provide for the payment by employers to workmen for
compensation relating to injury by accident.
Apprenticeship Ordinance 1962 - for apprenticeship
Training matters
II
57. The West Pakistan Industrial and Commercial
Employment (Standing Orders) Ordinance, 1968
Governs employment relationship /
conditions of employment-classification of
workmen, appointment letter, granting
leave, payment of wages, attendance and
late coming, group insurance scheme ,
profit bonus, lay off closure, retrenchment,
termination, dismissal and its procedure
58. The Industrial Relations Ordinance (2002)
Governs collective relations-the right of
association, the right of collective
bargaining, workers participation in
management and individual grievance
procedure in respect of grievances arising
out of rights guaranteed or secured to the
workers by or under any law, award or
settlement
59. The Factory Act, 1934
Governs the conditions of work in
factories-Safety & Health measures,
measures for accident prevention,
working hours, weekly holidays, festival
holidays, overtime, and certain facilities
at workplace
60. West Pakistan Shop and Establishments
Ordinance, 1969
Governs the conditions of work in shops and
commercial establishments including clerical
departments of factories-working hours,
weekly holidays, leaves etc
The Payment of Wages Act, 1936
Time for payment of wages, procedure for
deduction from wages and redress of
grievances arising due to deductions from
wages or delays in the payment of wages
71. Personnel Function
Over all responsible for HR/Admin functions and
responsible for proper understanding and
implementation of HR Policies.
Responsible for all facets of personnel functions from
recruitment till separation.
Responsible for monthly MIS (HR) Reports.
Preparation and monitoring of annual manpower
budget.
Wages and Salary administration – benchmarking
To Assist MD to improve operational effectiveness
through different HR Plans.
Communicate and advise to MD on organizational
guiding
80. Industrial Relation
Responsible for good industrial relations.
Responsible for proper understanding and
implementation of all labour laws.
Responsible for filing of various returns under
labour laws.
Responsible for maintaining discipline.
Responsible for proper follow-up of all Court
Cases.
To have good rapport with the local Labour
Department
81. Training, Health & Safety
Training & Development Function
Responsible for Implementation of Training &
Development Policy to identify specifics Training needs
of the unit.
To impart specific training.
Serve as an internal resource and bring cultural change.
To develop new training programs.
Health & Safety Function
Responsible for proper understanding and
implementation of Health & Safety Policies.
Responsible for Health & Safety of employees
Responsible for Implementation of Social Accountability
(SA-8000) System.
Responsible for Fire Fighting & First Aid
82. Welfare & Admin
Responsible for supervision of Time Office Functions.
Responsible of General Administration/Welfare.
Colony/Guest House
Security
Transport
Horticulture services.
Janitorial services
Canteen
Exchange/Telecommunication.
Responsible for Workers and Staff welfare
Responsible for dealing with various Mills contractors
and its affairs
Liaison with the Government Agencies.
83. Dy. Manager HR/Admin
Supervision of all Personnel Functions.
Supervision of Industrial Relations & Labour Welfare Functions.
Supervision of Training Health & safety Functions.
Dealing with Government Departments like WAPDA, PTCL, SUI
GAS and other public related agencies.
Transport Department of the Mills including MD’s residence.
Maintenance and vehicle allotment to the individuals.
Maintenance and up keep of communication through PTCL.
Record of all the monthly staff being managed and maintained,
including related communication with other departments.
To arrange travel and accommodation within the country.
Security of the Mills and residential area including MD House.
Maintenance of photo copy machines and Fax machines.
Maintenance and up keep of MD Office.
Maintenance and up keep of conference room.
Maintenance of mills and colony buildings.
84. Human Resource officer
Responsible for all facets of personnel functions from recruitment to
separation including performance appraisal and career development
(workers & staff)
Make arrangement of factory Inspection by Labor Directorate, EOBI
& Social Security as and when required.
Ensure smooth and efficient functioning of HR Office and up to date
HR Record keeping.
Liaison with external auditors, institutions & visitors.
Ensure efficient functioning of all Time Office activities
Ensure accuracy in payments paid to workers by accounts
departments
Prepare and maintain record of MIS reports
Preparation of annual manpower budget.
Wages and Salary administration – benchmarking
Assist Dy. Manager HR / Admin to improve operational effectiveness
through different HR Plans.
85. Training, Health & Safety Officer
Training
Ensure the implementation of training policies.
Prepare training plan for internal and external training.
Coordinate internal & external training.
Design different training course for in-house training program.
Maintain record of Training Programs.
Manage and keep record of apprenticeship training program.
Coordinate and manage internship training.
Orientation programs for all new employees.
To introduce internal publications – keeping the employees informed.
Health & Safety
Ensure the implementation of all health and safety policies.
Identify, design and monitor activities related to SA – 8000.
Preparation of Social Compliance Audit.
Identification and improvement of all occupational health & safety hazards.
Develop different measures to improve the Health & Safety Environment.
Accident notification and investigation.
Manage and supervise fire fighting facilities and prepare action plan for fire hazards.
Manage & monitor the dispensary activities and first aid boxes etc.
Manage and control sports related activities.
86. Industrial Relation & Labor Welfare Officer
Submission of Annual/Half Yearly/Quarterly returns under Labour Laws with Labour
Department.
Verify registration of new employees with Social Security & EOBI, Group Insurance,
Provident Fund’s nominations, Marriage Grant Forms, and other Connected Labour
Welfare Matters.
Liaison with Labour Department, EOBI, Social Security and other Government
Agencies as and when required.
Prepare Charge Sheets, Inquiry Notices and Conduct Inquiry in misconduct cases of
workers/employees.
Appear in Labour Courts, Civil Courts, Workmen’s Compensation Court and Authority
under payment of Wages Act, Social Security & EOBI Courts, when required.
Make arrangement of factory Inspection by Labour Directorate, EOBI & Social
Security as and when required.
Ensure applicable Labour Laws, proper compliance by maintaining register/forms etc.
Attend grievances of workers and day to day routine matters.
Overall look after/supervise the work of Assistant Labour Officer and other staff
working under him.
Advise the Management in legal matters and issue legal notices to the defaulters for
recovery of money etc.
Attend meetings of Fair Price Shop Committee, Canteen Committee and Work
Council, as Labour Welfare Officer
Review all the Labour Contracts.
Any other job assigned by the management from time to time.
87. Assistant Admin Officer
To check the attendance registers of the staff.
To assign the duties of drivers.
To check the daily bills of petrol and diesel of company
vehicles.
To check the status of oil and filter of the vehicles and if
required recommend hanging.
To maintain the record of petty cash and forward to
A/C’s for the payment of bills of the maintenance.
To go to different Government institutions.
To take care of traveling arrangements of executives.
To check the daily works of cooks and sign the bill.
To check Sanitation/Horticulture Staff Working
88. Chief Security Inspector
To supervise, organize and allocate duties of Security Staff so as to provide maximum
security at the various important points within the premises.
To keep close co-ordination with security staff for smooth functioning of the security
system in KTML.
To assist Manager HR & Admin through Dy. Manager HR/Admin on all security and
intelligence matters.
To conduct the surprise round of mills and colony area to gather the information of
interest for the management.
To monitor the security system and inform the Manager H.R & Admin through A.M.
Admin about any unusual incident.
To conduct surprise checks of security staff at night and report the matter to A.M.
Admin the next day.
To conduct the inquiries of thefts, scuffles and other incidents and to submit the
detail report to Manager HR & Admin through A.M. Admin.
To co-ordinate with all the Head of Departments regarding security matters.
To check the Register/Duty Roster of Security Staff/Gate Inspectors and verify.
To keep close liaison with local police and civil administration and to follow up the
cases.
To accomplish special missions as specified by Manager H.R./Admin.
To inform Manager HR & Admin of any break of company rules, irregularities or in
discipline cases in the mills/colony premises.
To Supervise Handing/Taking over of colony houses.
