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Standard operating procedure

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Standard operating procedure

  1. 1. Standard Operating Procedure (SOP)
  2. 2. What is SOP?
  3. 4. 2 types of SOP
  4. 5. However…. <ul><li>The focus of this unit will only be on the technical SOP. </li></ul>
  5. 6. Format of Technical SOP <ul><li>The format and length of SOP depend on the steps that are taken to describe the procedures of the work. </li></ul><ul><li>It can be a simple one-page hierarchical steps , graphic procedures and even a flow chart . An organization will have its own format for SOP, and you can follow the following format as a guide to write your technical SOP. </li></ul>
  6. 7. SOP can be written by individuals or a team performing processes such as:
  7. 8. Who should write SOP? <ul><li>People who will perform / has performed the job </li></ul><ul><li>People who work together on a job / anybody related with the task (i.e. the engineers, technicians, maintenance or equipment personnel) </li></ul><ul><li>People who supervise other people doing the job. </li></ul><ul><li>Safety and health officer </li></ul><ul><li>Technical writers </li></ul>
  8. 9. Who is SOP for?
  9. 10. When to write and test SOP? <ul><li>Write and test it before a job is begun. </li></ul><ul><li>Test it before putting it into final application. </li></ul><ul><li>Revise it after a trial of the job is performed. </li></ul><ul><li>Revise it when there is any change to the process or even equipment used. </li></ul><ul><li>Rewrite it when new information indicates new process </li></ul><ul><li>Rewrite it when new information suggests new performance. </li></ul><ul><li>Update it regularly based on internal and external factors. </li></ul>
  10. 11. Sample format for SOP
  11. 12. Effective Writing for SOP
  12. 14. <ul><li>Passive: </li></ul><ul><li>The weight of feed refusals should be recorded in the feeder notebook. </li></ul><ul><li>Imperative: </li></ul><ul><li>Record the weight of feed refusals in the feeder </li></ul><ul><li>notebook. </li></ul>
  13. 16. Activity 7 <ul><li>Change the following sentences into effective </li></ul><ul><li>sentences for SOP. </li></ul>
  14. 17. How to write a Technical SOP?
  15. 18. Activity 13
  16. 19. <ul><li>http://www.des.umd.edu/ls/sop/ </li></ul>

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