4. Canadian consulting firm focused exclusively on SAP Enterprise
Performance Management solutions
Implementing SAP BusinessObjects Planning and Consolidation (BPC)
since 2003
Currently support the majority of Canadian customers using BPC
Consultants located across Canada
Consultants have Finance background, CA, CGA, CMA, CPA
Services include: Evaluation, Design, Implementation, Project
Management, Training, and Support
5. The evolution of BPC at Bell Media
Hanford Tang - Director, Business Planning
hanford.tang@bellmedia.ca
Brad Peiries - Manager, Finance
brad.peiries@bellmedia.ca
2011 05 19
6. Agenda
Goal: To present a high level view of changes and modifications
made to BPC (Outlooksoft) at Bell Media over the years.
• Company/ Systems Overview
• Design Approach/ Modifications
• Sample reports and templates
• Questions
6
7. Television
Radio
Company Overview
Canada’s premier multimedia company
• Assets in television, radio and digital
• 28 conventional stations, A channels and CTV, the lead broadcaster of the
London 2012 Olympic Games
• 29 specialty channels, including TSN, Canada’s #1 specialty channel and
RDS, Canada’s #1 French-language specialty channel
• 33 radio stations
• Dozens of websites including the Sympatico.ca portal
Bell Media is owned by BCE Inc. (TSX, NYSE: BCE
7
8. Television
Radio
Framework/Environment
Business Overview Business Process Output
• 3 Distinct Business Types • Annual 12-months Plan • Legal vs Management vs
• 12+ Clusters Common
• Monthly Forecast Chart of CRTC Reporting 12-
Annual
• 50+ Legal Entities
Accounts
• 5-year Long Range Plan months plan
• Variance Analysis
1000+ Balance sheet
• 2000+ Cost & Profit Centres • Payroll Budgeting by • Audit Leadsheets
Accounts
Employees
• Multiple Locations 1500+ P&L Accounts• Ad hoc Reporting
• 6000+ Active Employees
Bottom-up budget
BPC Setup Bottom-up budget
BPC Setup (Hardware) approach, high-level User Base
approach, high-level
• 4 Applications
• Version 7.0 SP6/ Microsoft guideline only, • 50 Corporate Accounting
• 19 Dimensions (with only,
guideline
• SQL 2008 multiple iterations
alternate hierarchies) 2 Reporting
multiple iterations
• 4 Secured Dimensions • 150+ Finance Users
• Network Load Balancer Hierarchy –
• 45 Million+ Records
• 6 million GL transactions Legal vs.
• 300+ Departmental
• Multiple Web Servers
• Common Chart of Accounts Management
• Dedicate File • 1,000+ Balance Sheets Managers
Accounts
Server/Scheduler
• 1,500+ P&L Accounts
8
9. What drove the change?
End of product life cycle/End of support
Part of a system upgrade/conversion
Continuous improvement
Client requests
Acquisition/Increase user base
9
10. Television
Radio
Important Milestones
March March August October June September September October
2005 2006 2006 2006 2007 2007 2009 2010
10
11. Television
Radio
Before and After
Pre-BPC
Custom E-mail
Budgeting process Lawson Access
Excel Budget
Distribution User
Templates Submission
Database to Users
BPC – Initial Implementation
Budgeting process
Budget/ Forecast
Actual (nightly load)
11
12. Television
Radio
Before and After
Current Budget Cycle/Data Flow
Actual (employee info)
Actual (payroll data)
Budget/ Forecast
Actual (real time)
12
13. Television
Radio
Real-time data transfer
Date & Time Stamp
Lawson G/L Oracle BPC
Streams
• Lawson • Summarize • Fact tables
database Lawson
tables tables into
Views
Pro Cons
• Users can access information • More backend maintenance
quickly
• Increase dependencies
• Reliance on BPC as a between systems
reporting analytical tool
13
14. Television
Radio
Breaking up apps into multiple apps
Finance Apps
8 dimensions
Finance
6 shared dimensions
App
13 dimensions Buddetail
Apps
8 dimensions
Pro Cons
• Smaller Fact Tables • More application to process
• More security access to manage
• Reduce number of dimensions • Need to maintain script logic to
for users ensure applications are in sync
14
15. Television
Radio
Non-Wage Budget Input Template
Cover Page
Detail Page
• Index page with zero suppress – only active
accounts are shown
• Data dump of pertinent data in a hidden sheet
• Template works when offline from BPC
• Budget Detail sent to Buddetail apps, summary
sent to Finance via script logic
• Drill through of Actuals to Lawson
Index Page
15
16. Television
Radio
Payroll Input Template
Calculation
Cover Page
• New Employees can be added
• Maxing out of benefits (CPP/EI) etc
• Employee transfers handled in backend
• Details sent to Payroll apps, summary
sent to Finance via script logic
User Input
16
17. Television
Radio
Comparative Report
Report
Cover Page
Index Page
• Cover Page to allow users to specify expansion and
selection
• Timer to indicate time to generate report
• Users can drill through to Lawson actuals
transactions and Budget details
17
18. Overall Design Approach
User friendly, ease of use
• Consistent look and feel across all reports/templates
• Reports and templates have cover page for users to
update/enter parameters
• Extensive use of drop down list, buttons and advance Excel
functionalities
Combine multiple reports into one
• Reports serve multiple functions
Increase users productivity/satisfaction level
• Minimize report runtime
• Real time data transfer
Take baby steps
Think outside the box
18
19. Television
Radio
Future Plans
Integrating non-monetary info & industry metrics
G/L conversion from Lawson to SAP
BPC conversion from MS v7.0 to Netweaver v 7.5
19
24. The ‘New Normal’
Volatility in markets,
commodity prices and Pressure on
stocks margins
Increased Increasing
focus on risk globalization
Regulation is here to New – and
stay potentially
disruptive -
technologies
44. Corporate profile
• Canadian based gold mining company with mines & projects in the
USA, Brazil, Chile, Ecuador, Ghana, Mauritania & Russia
• Employees: Approximately 7,000 worldwide
• Strategic focus is to maximize net asset value & cash flow per share
through a four-point plan:
• Delivering mine & financial performance
• Attracting & retaining the best people in the industry
• Achieving operating excellence through the “Kinross Way”
• Delivering future value through profitable growth
Canadian BPC User Group Conference 44
19 May 2011
45. Operations & growth projects
White Gold Dvoinoye
Kupol
Fort Knox
Toronto
Kettle River-Buckhorn
Round Mountain
Tasiast
Chirano
Fruta del Norte
Crixas
Paracatu
La Coipa
Corporate office
Maricunga Operations
Growth projects
Canadian BPC User Group Conference 45
19 May 2011
46. 2010 performance & highlights
• Production: 2.3 million gold equivalent ounces
• Revenue: USD 3 billion
• Acquired Red Back Mining
• Increased revenue, cash flow & earnings
• Advanced growth projects
• Expanded gold reserves & resources
Canadian BPC User Group Conference 46
19 May 2011
47. Challenges & opportunities
• Replace manually intensive, spreadsheet-
driven financial consolidation process of 165
legal entities
• Improve financial & operational data
availability & insight across the company
• Accelerate & streamline reporting
Canadian BPC User Group Conference 47
19 May 2011
48. Objectives
• Speed financial close cycle using an
enterprise solution that supports
automation, manages diverse financial
systems and is highly user intuitive
• Enable easy access to financial and
operational data via a centralized
information repository that enforces
data integrity
Canadian BPC User Group Conference 48
19 May 2011
50. Implementation
• External auditors, KPMG, assisted with selection process:
• Enterprise wide solution to meet both financial and operational requirements
• Single, reliable and centralized source of information that everyone in the
company could access
• Highly intuitive and provide familiar interfaces, including Microsoft Office
• Scalable to support the company’s growth
• Implementation partner: Performance Analytics Corporation
• Two phases
• External financial reporting
• Internal operational reporting
Canadian BPC User Conference 50
19 May 2011
51. Project plan
19-Jun-08 31-Mar-09
Overview
Scrub Data
Consolidation
Adjustments
Parallel sub-consolidations
KARS sub-consolidations
Project Coordination
JUN 1 JUL 1 AUG 1 SEP 1 OCT 1 NOV 1 DEC 1 JAN 1 FEB 1 MAR 1 APR 1
Canadian BPC User Group Conference 51
19 May 2011
52. Project team
• Project managers
• PAC
• Kinross – Corporate Finance
• Kinross - IT
• Consultants
• 2 x PAC
• KARS team
• 4 x Kinross Corporate Finance, including system administrator
• Key business users across company
• Bi-weekly status conference calls
Canadian BPC User Group Conference 52
19 May 2011
53. Consulting
• Application design
• Fully calculated cash flow
• Elimination of investments
• Gold equivalent ratio by month, quarter & YTD
• Imperial to metric conversion for USA sites
• Reports and input schedules
• Custom journal report
• Interfaces
Canadian BPC User Group Conference 53
19 May 2011
54. BPC applications
• DailyRate: Daily currency rates, metal & oil prices.
• Rate: End of month & monthly average for Fx rates & prices.
• Finance: Consolidation of financial & operational data.
• Ownership: Entity ownership data.
• Operations: Operational/production data.
Canadian BPC User Group Conference 54
19 May 2011
55. BPC applications – continued...
• Dimensions (18)
• Shared e.g. Category
• Unique e.g. Account
• Alternate hierarchies e.g. Entity
1. Legal
2. Management
3. Geographic
4. Segment
DailyRate Rate Finance Ownership Operations
Canadian BPC User Group Conference 55
19 May 2011
56. Training & documentation
• Developed
• 1½ day training course
• User guides for Operations & Finance
• ½ day report writing course post ‘go-live’
• On-site training
• Reno for all US sites
• Chile
• Brazil
• Ecuador
• Canada: Toronto & Vancouver
Canadian BPC User Group Conference 56
19 May 2011
57. Milestones
• Monthly reporting implemented April 2009
• “Go live” for external reporting – Q2 2009
• Financial statement preparation for Q2, Q3 & Q4 based on
KARS data
• Legacy/Excel consolidation run in parallel for Q2, Q3 & Q4
to verify KARS data – discontinued Q1 2010
KARS
Canadian BPC User Group Conference 57
19 May 2011
58. Definitions & troubleshooting
• Defintions • Troubleshooting
• KARSMA • My KAR’s broken
• Dangling investment • Is KARS down?
• KARS froze up
• Confusion
• My P&L appears truncated
• TVX spider web
• I can enter it but it refuses to post
• Optimize your data base
• I sent that part of the email telepathically
• PEBKAC • I loaded this yesterday but it apparently did not “take”
• After you are on the verge of giving up, the system
finally brings up the login screen only to later flash the
blue bar death warning “The system cannot
download information from the
KARS.KINROSSGOLD.COM server.”
Canadian BPC User Group Conference 58
19 May 2011
59. “Then” quarterly consolidation process
• First collected at a regional level
• Highly summarized financial data
• Submitted to headquarters 10 days after financial
reporting cut-off date
• Headquarters took a week to generate consolidated
P&L & balance sheet
• Another week to issue consolidated cash flow report
• Request for more detail placed additional burden on
regions and/or local business units
Canadian BPC User Group Conference 59
19 May 2011
60. “Now” monthly close process
• WD3
• AP & AR closed 8am
• Ounces produced input & transferred to Finance
• WD6
• Source GL (JD Edwards) closed 8am & data loaded into BPC
• Operations data transferred to Finance at 3pm
• WD8
• Balance sheet continuities completed – cash flow completed
• Supplementary input schedules completed
• All entities submitted by COB
• WD9
• Operations results issued to SLT
• Regional signoff – KARS locked for the period
• WD10
• Consolidated results issued to Executive Team
Canadian BPC User Group Conference 60
19 May 2011
61. Results
• Rapid external financial reporting
• First time in company’s history that audited quarterly financial statements were
released at the same time as publicly announced quarterly financial results
• Reduced reporting cycle timeline
• 50% faster for completing consolidated balance sheet, profit & loss
and cash flow statements
• Business users can focus more time on analytics & operational
improvements
• Consolidated ‘monthly’ internal reporting
• Delivered on budget & on time
Canadian BPC User Group Conference 61
19 May 2011
62. Post ‘go-live’
• Planning: Annual budgets & quarterly forecasts
• IFRS reporting
• User base increased from 60, in 2008, to 150 today
• Enhanced reporting & analysis
• Corporate responsibility reporting e.g. Consumption of carbon-emitting substances
• Intercompany matching
• Quarterly site conference call packs
• Enhanced automation
• JD Edwards interface
• Interfaces between BPC applications
• Interfaces to split financial & operational data from 100% entities to 50% entities
Canadian BPC User Group Conference 62
19 May 2011
63. Next steps
• Upgrade to BPC v7.5 and SQL 2008 in June 2011
• Adopt new common chart of accounts from JD Edwards 9.0
• Enhanced reporting to senior leadership team
• Interface with Xeras
• XBRL publishing
Canadian BPC User Group Conference 63
19 May 2011
69. Introduction to SAP BusinessObjects
Disclosure Management
Reduce the time, risk and cost of regulatory disclosures
Tony Wright – SAP EPM Solutions Consultant
SAP Canada
May 19, 2011
76. Hand in conference survey for a chance
to win a BlackBerry Playbook.
You must be present to win.
Thank You!
www.linkedin.com/groups?most
www.twitter.com/PAC_Tweets
Popular=&gid=3095692
Or search for “Performance
Analytics Community”