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WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
WHAT IS REPORT & WHY WRITE A REPORT
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WHAT IS REPORT & WHY WRITE A REPORT

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  • 1. WHAT IS REPORT & WHY WRITE A REPORT. Manoj Patel Asst. Professor JHUNJHUNWALA BUSINESS SCHOOL
  • 2. A Report is a logical presentation of facts & fictions, which is designed to give a complete picture about what has taken place at a distance form the reader.
  • 3. BUT according to BACIE  The British Association for Commercial & Industrial Education has defined it as “ A document in which a given problem is examined, for the purpose of conveying information & findings, putting forward ideas first, & sometimes making recommendations”.
  • 4. How are reports different form essays? Reports are findings and making recommendations rather than a criticizing a subject. Essay : The maker concentrates upon the opinions & criticism of the interviewee, and leaves the rest for the reader to justify.
  • 5. KINDS OF REPORTS Objective is either to present information or to analyze a particular situation INFORMATION REPORT ANALYTICAL REPORT PRACTICAL REPORTS
  • 6. INFORMATION REPORT  Presents reports of events, which may be periodical, covering the past & new information, allowing the readers to stay current on the topic.  The purpose of this report is to convey the data Clearly, Concisely,& Correctly as far as possible.
  • 7. ANALYTICAL REPORT  Seeks to solve the problem, by investigating events, Gathering & Analyzing data  Followed by arriving at a decisions & Making recommendations.  Business point of view : Teaches better ways of financing & anticipates the acts of competitors.
  • 8. PRACTICAL REPORT Gives an account of what has happened in a test situation. A practical session or as part of an experiment  EXTENSIVE CASE STUDY
  • 9. ELEMENTS FOR EFECTIVE BUSINESS REPORT WRITTING 1. ACCURATE :  Effective n Professional : Through Facts, Examples, information, Guidelines, Format and layout  Interesting, Interactive : Lucid language. The overall view must show proper Guidelines, Format, Structure, Headings, Layout, Tips and Hints
  • 10. 2dn ELEMENT ……… 2. OBJECTIVITY Distinction between Facts n Opinions : Materials should be free from personal feeling or opinions. Reporting all Pertinent information: Must contain both positive and negative aspects.
  • 11. FORMAT The format depends upon the type and purpose of the report. In general, there are two broad types of format depends upon whether the summary and/or recommendations are placed after the main body, or placed before the main body.
  • 12. THE FORMAT CHOSEN MIGHT BE EITHER ONE OF THE TWO.  Format where the findings / recommendations follow the main body……1 Cover sheet Title page Abstract Table of contents Introduction The body of the report Conclusion (and recommendations if applicable) References / Bibliography / Glossary (if needed) Appendices
  • 13. The 2nd Format may be Letter of transmittal Title page Table of contents Summary and/or recommendations Body of report Conclusions Appendices Bibliography
  • 14. STEPS FOR WRITING REPORTS…pg.1 1. Consider both your word count and your time frame 2. Analyze your topic carefully
  • 15. 2a. WHILE ANALYZING  Who are the audience  What do they want to know  What exactly is required to report  What is the purpose of the report [is it to record, inform, instruct, analyze or to persuade]  What is the scope of your report?  What aspects should the topic cover  What are the limits of the report?
  • 16. What are the 3 limits of a report? Limits to the information [topic, which confines to place, time or group] Number of words and the time available. Limits on the resources available.
  • 17. STEPS FOR WRITING REPORTS…..2 Make an initial plan Locate your information and take notes Prepare the first draft Evaluate your draft carefully
  • 18. This Extended Formal Report are used by Companies if needed to show to the public. The contents the Report follows:  Title Page / Contents / Synopsis  Terms of reference  Procedure  Detailed findings  Conclusions  Recommendation  Appendices  Bibliography
  • 19. Short Formal Report - for internal use in companies.  Title Page  Terms of reference  Procedure  Findings  Conclusions

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