1. WHAT IS REPORT &
WHY WRITE A REPORT.
Manoj Patel
Asst. Professor
JHUNJHUNWALA BUSINESS SCHOOL

2. A Report is a logical presentation
of facts & fictions, which is
designed to give a complete
picture about what has taken
place at a distance form the
reader.

3. BUT according to BACIE
 The British Association for
Commercial & Industrial Education
has defined it as
“ A document in which a given
problem is examined, for the
purpose of conveying information
& findings, putting forward ideas
first, & sometimes making
recommendations”.

4. How are reports different form
essays?
Reports are findings and making
recommendations rather than a
criticizing a subject.
Essay : The maker concentrates upon
the opinions & criticism of the
interviewee, and leaves the rest for the
reader to justify.

5. KINDS OF REPORTS
Objective is either to present
information or to analyze a
particular situation
INFORMATION REPORT
ANALYTICAL REPORT
PRACTICAL REPORTS

6. INFORMATION REPORT
 Presents reports of events, which
may be periodical, covering the past
& new information, allowing the
readers to stay current on the topic.
 The purpose of this report is to
convey the data Clearly,
Concisely,& Correctly as far as
possible.

7. ANALYTICAL REPORT
 Seeks to solve the problem, by
investigating events, Gathering &
Analyzing data
 Followed by arriving at a decisions &
Making recommendations.
 Business point of view : Teaches
better ways of financing & anticipates
the acts of competitors.

8. PRACTICAL REPORT
Gives an account of what
has happened in a test
situation.
A practical session or as
part of an experiment
 EXTENSIVE CASE STUDY

9. ELEMENTS FOR EFECTIVE
BUSINESS REPORT WRITTING
1. ACCURATE :
 Effective n Professional : Through
Facts, Examples, information,
Guidelines, Format and layout
 Interesting, Interactive : Lucid
language.
The overall view must show proper Guidelines,
Format, Structure, Headings, Layout, Tips and
Hints

10. 2dn ELEMENT ………
2. OBJECTIVITY
Distinction between Facts n
Opinions : Materials should be
free from personal feeling or
opinions.
Reporting all Pertinent
information: Must contain both
positive and negative aspects.

11. FORMAT
The format depends upon the
type and purpose of the report.
In general, there are two broad
types of format depends upon
whether the summary and/or
recommendations are placed
after the main body, or placed
before the main body.

12. THE FORMAT CHOSEN MIGHT BE
EITHER ONE OF THE TWO.
 Format where the findings / recommendations
follow the main body……1
Cover sheet
Title page
Abstract
Table of contents
Introduction
The body of the report
Conclusion (and recommendations if applicable)
References / Bibliography / Glossary (if needed)
Appendices

13. The 2nd Format may be
Letter of transmittal
Title page
Table of contents
Summary and/or recommendations
Body of report
Conclusions
Appendices
Bibliography

14. STEPS FOR WRITING
REPORTS…pg.1
1. Consider both your
word count and your
time frame
2. Analyze your topic
carefully

15. 2a. WHILE ANALYZING
 Who are the audience
 What do they want to know
 What exactly is required to report
 What is the purpose of the report [is it to
record, inform, instruct, analyze or to
persuade]
 What is the scope of your report?
 What aspects should the topic cover
 What are the limits of the report?

16. What are the 3 limits of a
report?
Limits to the information
[topic, which confines to
place, time or group]
Number of words and the
time available.
Limits on the resources
available.

17. STEPS FOR WRITING
REPORTS…..2
Make an initial plan
Locate your information
and take notes
Prepare the first draft
Evaluate your draft
carefully

18. This Extended Formal Report are used by Companies
if needed to show to the public. The contents the Report
follows:
 Title Page / Contents / Synopsis
 Terms of reference
 Procedure
 Detailed findings
 Conclusions
 Recommendation
 Appendices
 Bibliography

19. Short Formal Report - for internal use
in companies.
 Title Page
 Terms of reference
 Procedure
 Findings
 Conclusions