Enterprise Document Automation software called LetterGen allows business users to design and generate variable documents like letters, contracts, and correspondence by merging dynamic data with templates. It features an interactive form builder and workflow tools to streamline document creation and approval processes. LetterGen integrates with existing systems and supports multilingual interfaces for automating international business documents.

1. Enterprise Document Automation
Forms Production Document Generation – Variable Data Printing – Interactive Forms
Letters Business Documents are every organization’s primary form Business units with the ability and passion to
of marketing communications. Getting new business from create the messaging needed to promote and drive more
Contracts existing customers is substantially less expensive than business can now design and deliver powerful messaging
Correspondence finding and securing new business. and branding in new or existing documents.
LetterGen makes it easy to use existing business documents IT continues to produce data without modification
to improve communications with customers, vendors, and to the existing line of business software or systems.
partners. The professional presentation created with Marketing and other departments use LetterGen to dynami-
LetterGen makes it easy to use invoices, statements, cally merge data with forms, letters, and contracts to create
confirmation letters and all business documents to promote exceptional personalized documents or portfolios.
sales to existing prospects and customers.
When integrated into existing or new customer facing
Social Media has proven that people will read advertising documents these documents will increase customer
and promotional information when reviewing information satisfaction and your bottom line!
that is part of an existing communication channel. Web sites
“up sell” ideas with marketing messages such as “the people
that bought this item, also bought these items”.
LetterGen provides the ability to do this with existing Use OpenOffice to design any
business communications. Whether mailing, faxing or type of Document or Form
emailing - LetterGen makes it easy for you to customize,
design, deliver, maintain, and archive documents.
LetterGen empowers business users and reduces
LetterGen Designer is so easy that the
the burden on the IT department. creative part of designing and merging
data into correspondence and business
documents is put squarely in the hands of
business units.
Lettergen nv - Koloniënstraat 11 - 1000 Brussels / Groene Hofstraat 31 - 2850 Boom - Belgium
RPR Antwerpen- BTW BE 0467.046.486 www.lettergen.com - info@lettergen.com Tel +32 3 450 89 80 - Fax +32 3 450 89 89

2. LetterSketch
1-2-3 - And You’re Done!
1. IT provides the business unit a sample of the data
currently generated by the Line of Business software.
2. A business unit employee with word processing skills
and LetterGen training creates the template using
LetterGen Designer. They easily “drag and drop”
fields from the data file to the document, and create
logical conditioning based on the data to change text,
Green < > indicates
pictures, and graphics on the fly. The new document
dynamic logos,
is then stored as a template on the server and IT is images or fields
notified of the new template version.
3. IT tests and verifies the template with existing data
to confirm the presentation, conditioning, and
delivery via print, email,web, and fax and then places Yellow highlighted
Red Square fields will be filled
the new document into production or requests indicates repeating with your data
changes from the business unit before going live. rows or data
In days or weeks, instead of weeks or months, new
business campaigns are driving new interest, increased
sales and customer satisfaction!
Lettergen nv - Koloniënstraat 11 - 1000 Brussels / Groene Hofstraat 31 - 2850 Boom - Belgium
RPR Antwerpen- BTW BE 0467.046.486 www.lettergen.com - info@lettergen.com Tel +32 3 450 89 80 - Fax +32 3 450 89 89

3. LetterData
LetterGen Benefits Optional Interactive Forms and Workflow using LetterData
LetterData is an interactive environment for LetterGen to complete the required information
• Multilingual User Interface: Currently, we support
document creation and generation. It allows a user using “traffic lights.”
Dutch, French, German, English, Italian, Spanish and
to select a template and include optional pre- Red alerts them to required information, and green
Portuguese.
designed fragments as appropriate. tells them that all required information has been
Users are prompted to enter the required data for entered in the section. At a glance, users can see
the template and can also add non-standard the status of the document.
ad hoc information if In the event a document
• Auto Preview Functionality: Preview the form or
needed. Once completed, cannot be completed,
document template populated with test data in
the document is users may return to it
LetterGen Designer.
automatically later — where the traffic
passed to the next step in lights will easily alert
• Reusable Form Fragments: Form segments can be
a workflow. them to the
used as building blocks for other templates,
LetterData is a perfect information that still
accelerating the design time for additional dynamic
solution for legal needs to be entered to
form templates.
documents or complex Users see at a glance complete the document.
documents that change documents that are pending After it is saved, the
• Set conditions for form fragments based on variable
based on changing source in their workflow task list document can then be
field data (VFD) within the data stream and/or
data. transferred to a manager
through database lookups.
Document processes may be started by an for validation, approval and digital signatures.
employee and forwarded via workflow to a Finally, the document can be transferred to post-
• Dynamic numeric formatting is provided for dates
customer to add required information. processing services like digital certificates, pass-
and other numeric values, with support for tables
All users along the workflow are guided by words, emailing, printing or faxing.
and graphic images.
Lettergen nv - Koloniënstraat 11 - 1000 Brussels / Groene Hofstraat 31 - 2850 Boom - Belgium
RPR Antwerpen- BTW BE 0467.046.486 www.lettergen.com - info@lettergen.com Tel +32 3 450 89 80 - Fax +32 3 450 89 89

4. LetterData
LetterData Features
• End user navigation for Interactive Forms and
Workflow: Traffic lights guide the user.
• Documents can have fixed boilerplate and dynamic
text to allow for complex contracts to be filled,
modified, approved, signed and archived.
• Supports digital signatures and certificates for
high confidence and document security.*
• Administrative Interface for Management of
Workflows.
• Archive: Generated documents are stored in the
LetterData archive until a “clean up” command is
generated by a user with administrative authority.
• Certified PDF and PDF/A are supported. Red and Green Lights help
users by letting them
• Complete dynamic pagination support for static know which sections of a form LetterGen guarantees
elements such as headers, detail headers, footers, or agreement have
mandantory fields that need
answers to tough document
signatures, logos, barcodes and pictures. to be completed questions – with a no-risk,
no-obligation live
* Optional hardware, software and services may be required for
providing digital signatures and / or certifying documents. demonstration.
Lettergen nv - Koloniënstraat 11 - 1000 Brussels / Groene Hofstraat 31 - 2850 Boom - Belgium
RPR Antwerpen- BTW BE 0467.046.486 www.lettergen.com - info@lettergen.com Tel +32 3 450 89 80 - Fax +32 3 450 89 89

5. LetterGen
LetterGen Benefits The Document Composition - Automation Software Solution
How a company approaches and executes its customer No other enterprise correspondence system can come close
• Single enterprise correspondence platform correspondence and document automation is critical in to LetterGen’s ease of use, functionality, flexibility and
• Design based on open system standards meeting its business objectives. Highly-personalized and efficiency.
• Consistent look and feel for all correspondence effective business communications improve customer
• Business user maintained satisfaction and loyalty. Features
• Reduced dependency on IT resources LetterGen is a correspondence and document generation
For more than 12 years, LetterGen has helped enterprises
• Service-oriented architecture for enterprise integration build successful customer relationships through corre-
application that automates the production, assembly and
output of consistent, error-free customer communications
spondence and document automation solutions. LetterGen
delivered by email, fax, web or print.
software enables companies to create business communica-
Technology Overview tions tailored to the individual with the right content,
LetterGen users can quickly and easily create intelligent
graphics, signatures, attachments and enclosures that meet
business communications to meet the dynamic require-
LetterGen supports dynamic/real-time, government and regulatory compliance requirements.
ments and immediate needs of different lines of business
transaction-based and high-volume business software for dynamic, real-time, transaction-based or
correspondence regardless of the type, data content or LetterGen is a solution that meets the needs of individual
high-volume batch generation.
departments and can be scaled to drive the entire enter-
delivery method. LetterGen can directly access customer
prise. LetterGen creates any type of business communica-
data simultaneously from an unlimited number of tion including letters, policies, contracts, notifications,
Using LetterGen, organizations automate outbound
sources in a variety of formats to include the customer communications with a standard look and feel for
quotes, statements, checks, invoices, pick tickets and more.
information required to create dynamic and compelling customer letters, contracts, notifications, proposals, policies
and more. Its powerful business rules and work-flow
communication messages. LetterGen supports dynamic / real-time creation and
features minimize the human decision-making needed for
The Service Oriented Architecture (SOA) of LetterGen printing of documents, high-volume production batch
producing consistent business-compliant documents,
allows seamless integration with enterprise documents, and transaction-based documents.Output
automatically including required text, graphics, attachments,
formats include PDF, PDF/A, XML, RTF, PCL, PS, ODF, OOXML,
applications, systems and data sources. LetterGen HTML,TIFF, AFP, DOC, and others. Documents are delivered
signatures, and enclosures.
complies with Web services protocols and standards, by print, fax, email, pushed to the web and /or archived.
supporting XML, SOAP Web Services, UDDI, and WSDL.
Lettergen nv - Koloniënstraat 11 - 1000 Brussels / Groene Hofstraat 31 - 2850 Boom - Belgium
RPR Antwerpen- BTW BE 0467.046.486 www.lettergen.com - info@lettergen.com Tel +32 3 450 89 80 - Fax +32 3 450 89 89

6. Professional Services, Training and Support
About LetterGen NV
LetterGen NV is a is a Belgian software company LetterGen’s Professional Services Team offers a Product training is available for all modules and
that specializes in document automation variety of services to assist customers in develop- can be customized to meet specific needs.
workflows, interactive documents, and the ing the right solutions to meet their business
production of document generation solutions. needs. Reliability is critical and LetterGen has a proven
Our products help companies manage information track record of building software that works
by making documents more easily accessible and LetterGen partners with your internal resources consistently – all day, everyday.
more dynamic in their customer-facing and internal and provides valuable skills to ensure successful
uses. project implementation. Our highest priority is to address customer
concerns that affect the ability to produce docu-
Alternatively, LetterGen can manage the entire ments on high-volume production systems.
project management process, making sure that our
Contact LetterGen solution meets or exceeds enterprise expectations
and requirements.
If you are interested in purchasing LetterGen
as an end user, OEM, or reseller please contact Technical
LetterGen NV at +32 3 450 89 80 or contact Specifications
Info@lettergen.com
For technical specifications,
please visit
www. LetterGen.com
or contact
info@lettergen.com
Lettergen nv - Koloniënstraat 11 - 1000 Brussels / Groene Hofstraat 31 - 2850 Boom - Belgium
RPR Antwerpen- BTW BE 0467.046.486 www.lettergen.com - info@lettergen.com Tel +32 3 450 89 80 - Fax +32 3 450 89 89