New OSHA regulations require employers to report work-related incidents involving death, amputation, eye loss, or hospitalization to OSHA within 24 hours. Previously, employers had to report work-related fatalities within 8 hours. The new rules also expand recordkeeping requirements to more industries. Employers must use OSHA forms 300, 300A, and 301 to record injuries and illnesses.

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Is Your Business Compliant with the
New OSHA Reporting Rules?

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Occupational Safety and Health Administration (OSHA) rules for reporting
worker injuries apply primarily to employers considered to have hazardous
work environments. However, in the tragic event of an on-the-job work-
related fatality -- 4,405 of which occurred in 2013 -- all employers with at
least three employees must report that occurrence to OSHA within eight
hours. That has always been the case.
»
New regulations issued last September have just become effective, requiring
that all employers must also report to OSHA within 24 hours when any of the
following three work-related events occurs:
• Inpatient hospitalization of one or more employees,
• Amputations, and
• Loss of an eye.

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You can communicate the information to OSHA by calling a regional OSHA
office, or a 24-hour OSHA hotline (800-321-6742) or by filling out a form on
the OSHA.gov website.
A work-related death might not be instantaneous, of course. If an employee's
work-related death occurs within 30 days of the incident, you still need to
contact OSHA. And of course, the underlying cause of the accident must be
recorded at the time it occurred.
»

4. Is it Really Work-Related?
Also, it is not always clear whether certain causes of death or in-patient
hospitalization, such as a heart attack, are really linked to the job or not.
According to OSHA, "If the heart attack is related to a work-related incident,
you must report [it]" and the local OSHA official will decide whether to
investigate the matter to decide whether there was a connection.
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What happens if you don't hear about the death, inpatient hospitalization or
loss of a limb or eye right away? Are you still subject to the eight/24-hour
reporting deadline? OSHA says in this situation, the clock starts ticking not
from the time of the incident itself, but from the time you "or any of your
agent(s)" learn about it and determine that it is work-related. Presumably in
the case of a death, that wouldn't take long.
The new rules also expanded by 25 the number of industry sectors now
covered by ongoing reporting requirements applicable to employers with
more than 10 employees. Those requirements include maintaining a log and
posting the summary annually. The expansion is the result of OSHA switching
to a new organization (the North American Industry Classification System) to
classify employers as hazardous or not. Specifically, only employers having
less than 11 employees, or those in industries deemed to be "low hazard" are
exempt from the reporting rule.

6. Reporting a Work-Related Death, Hospitalization, Amputation or Loss
of an Eye
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1. The name of your business
2. The location of the work-related incident
3. When the incident occurred
4. The type of reportable event
5. The number and names of all employees involved
6. Your contact person and his or her phone number
7. And a brief description of the incident.
Here is the information employers in all industries need to give OSHA when
reporting any of the four serious events:

7. Covered or Not?
A list of newly covered industries can be found on the OSHA website here, and
also a list of industries which are now exempt.
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8. Newly Covered Industries
Newly covered industries include bakeries, automobile dealers, building
material and supplies dealers, "activities related to real estate," facilities
support services, individual and family services, among others. (See the
sidebar bottom for a link to specific industries which are newly covered, as
well as a link to industries which were previously covered by the reporting
requirements, but now are exempt.)
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9. • Form 300: The Log of Work-Related Injuries and Illnesses. This form requires
just a superficial description of incidents, and is used to calculate numbers
for Form 300A.
• Form 300A: Summary of Work-Related Injuries and Illnesses during the prior
calendar year. This form lists the total number of deaths, days away from
work, and cases in which an injured employee had to move to a new job or
have duties restricted as a result of the incident. The form also requires
enumeration of the categories of injury or illness. It must be posted
prominently at each work location by February 1 through April 30 -- even if
you had no reportable events during the period covered by the report.
Copies should be supplied to employees whose jobs are such that they
would probably not be able to see the posted version.
• Form 301: Injury and Illness Incident Report. This form requires not only
basic data about the employee, but descriptions of what the employee was
doing at the time of the incident, the event itself and nature of the injury or
illness, and a description of any object (for example, a tool) or substance
involved.
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The OSHA forms covered employers must use are:

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To be reportable, work-related injuries and illnesses must result in death, loss
of consciousness, days away from work, restricted work activity or job
transfer or "medical treatment beyond first aid." Instructions for the forms
address the nuances.
Because the forms contain information about employee health, forms 300
and 301 must be "used in a manner that protects the confidentiality of
employees," according to OSHA.

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