This document provides an overview and training on OSHA's record keeping requirements for work-related injuries and illnesses. It discusses the OSHA forms that must be completed, including the OSHA 300 log, 300A summary, and 301 incident reports. Employers must record injuries and illnesses that are work-related, meet severity criteria, and are not considered first aid. Notable updates from OSHA are also covered, such as requirements to report fatalities or severe injuries within 8 or 24 hours. The training reviews criteria for determining work-relatedness and recordability. Employers must maintain the records for 5 years and make them available upon request from OSHA.

1. Drive change through education.
OSHA 300 LOG & 300A
Your Painless Path to Compliance by the Feb. 1st Deadline

2. 2
HOUSEKEEPING
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• Webinar slide deck AND recording will be made available. You’ll be sent a
link to access
• Ask questions by typing into the chat window, or tweet @HNIRisk
using the hashtag #hniu!
Tweet us!

3. SPONSORS
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4. WHO’S ON THE LINE
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KYLE MEINERT, ASP
HNI Risk Advisor
kmeinert@hni.com

5. OBJECTIVES OF TRAINING
• OSHA UPDATES!
• Should I direct report to OSHA?
• Which forms do I use?
• How to fill them out
• Where to put them after completion
• What’s considered an OSHA recordable?
• What’s considered first aid?
• Filing requirements
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6. OSHA RECORD KEEPING UPDATE- JAN 2014
• Reporting a Fatality
or Severe Injury
• A fatality must be
reported within 8
hours
• An in-patient
hospitalization,
amputation, or eye
loss must be
reported within 24
hours

7. OSHA REPORTING… UPDATED!
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8. OSHA MUST BE NOTIFIED…. WHAT’S NEXT?
• Rapid response investigations
(RRI)
• Questions OSHA WILL ask
• OSHA’s triaging once reported
• Cat 1-inspection warranted
• Cat 2-follow up information needed/inspection possible
• Cat 3-inspection not warranted
• Root cause analysis with
documented evidence
• What may trigger an inspection?
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9. OSHA UPDATE FAQ’S
• What’s “inpatient” in
OSHA’s eyes?
• formal admission to the in-
patient service of a hospital
or clinic for care or
treatment
• Treatment in an Emergency
Room only is not reportable

10. OSHA UPDATE FAQ’S
• How does OSHA define
"amputation"?
• loss of all or part of a limb or
other external body part
• fingertips amputations with or without
bone loss
• medical amputations resulting from
irreparable damage
• amputations of body parts that have
since been reattached

11. OSHA UPDATE FAQ’S
• I just had a temp worker
that had an amputation.
Should I report or the
staffing agency?
• The employer that provides the
day-to-day supervision of the
worker

12. OSHA UPDATE FAQ’S
• Let’s say I had an injured employee that only
received ER care but then a week later found
out surgery was required… should I report?
• Only directly report if:
• a fatality occurs within 30 days of the work-related
incident
• if an in-patient hospitalization, amputation, or loss
of an eye occurs within 24 hours of the work-
related incident

13. POP QUIZ!
• An employee suffers a substantial burn
while grinding. The employee goes to the
ER. His burn is cleaned up and bandaged
and he is released. When going back for a
check up, two days later, it is determined
that this individual will need a skin graph
procedure.
Should this be directly reported to OSHA?

14. OSHA 300 LOG
29 CFR 1904

15. HOW DO I KNOW IF I NEED TO RECORD THIS INFORMATION?
Many but not all employers.
Exceptions are based on:
• Small employer exemption – 10 or fewer employees at all times
during the year (still must report fat/cats!)
• Low-hazard industry exemption based on North American
Industrial Classification System (NAICS) code.
• Retail only
• Insurance firms
• Banks
• Etc.
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16. WHAT FORMS MUST BE COMPLETED?
• OSHA Form 300 – Log of Work-Related Injuries and Illnesses
• OSHA Form 301 – Injury and Illness Incident Report or
equivalent
• OSHA Form 300A – Summary of Work-Related Injuries and
Illnesses
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17. TO RECORD OR TO NOT RECORD?
• Injuries and
illnesses
• Work related
• Meet certain
severity criteria
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18. WHAT EXACTLY IS AN INJURY OR ILLNESS?
• An abnormal condition or
disorder
• Fractures
• Sprains/Strains
• Respiratory conditions
• Symptoms of…
• Not an exposure, unless it
results in signs or symptoms
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19. WORK RELATEDNESS
• Cases caused by events or
exposures in the work
environment
• Cases contributed to by
events or exposures in the
work environment
• Cases significantly aggravated
by events or exposures in the
work environment
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What do you think: Work-related injury
in the works ?
Any contribution to the injury!

20. SEVERITY REQUIREMENT
• Death
• Loss of consciousness
• Days Away/Restricted/Transfer
from work
• Restricted work activity or job
transfer
• Medical treatment beyond first
aid
• Medical Prescriptions
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21. WHAT IS CONSIDERED FIRST AID?
• Non-prescription medication at non-prescription
strength
• Tetanus immunizations
• Cleaning, flushing, soaking superficial wounds
• Wound coverings
• Hot or cold therapy
• Non-rigid supports
• Temporary immobilization devices
• Drilling fingernails
• Eye patch
• Simple irrigation or use of cotton swab to remove
foreign material from eye (not embedded)
• Splinters that can be removed with tweezers
(exception: eye)
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22. POP QUIZ!
• A company has had 6 employees all year. One
of the employees was lifting heavy rock and
lost his grip. The rock came crashing down on
another employees fingers. The fingers were
badly mangled but not amputated. The
employee was rushed to the ER and it was
determined that the tip of the right index
finger must be amputated.
1. Should this be recorded on the 300 log?
2. Should this be directly reported?

23. OSHA 300: THE OVERVIEW
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24. OTHER RECORDABLE CRITERIA
• Skin disorder
• Poisoning
• Hearing loss
• Tuberculosis/respiratory
• Needlesticks
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25. OTHER CONSIDERATIONS FOR TRANSPORTATION EMPLOYEES
• Injuries experienced while driving a
truck route or while loading or
unloading, is considered work related
for OSHA recordkeeping purposes
• Sleeper berth injuries are not
considered work related*
• Injuries in a motel or hotel are not
considered work related*
• Any injury or illness experienced while
stopped for eating/bathing are not
considered work related*
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*OSHA logs do not determine work comp coverage

26. OSHA 300A: DEADLINE IS DAYS AWAY
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27. HOURS WORKED… FOR THE EMPLOYEES PAID BY MILE
𝑁𝑢𝑚𝑏𝑒𝑟 𝑜𝑓 𝑚𝑖𝑙𝑒𝑠 𝑑𝑟𝑖𝑣𝑒𝑛
𝐸𝑠𝑡𝑖𝑚𝑎𝑡𝑒𝑑 𝑎𝑣𝑒𝑟𝑎𝑔𝑒 𝑀𝑝𝐻
= 𝐻𝑜𝑢𝑟𝑠 𝑤𝑜𝑟𝑘𝑒𝑑 𝑑𝑟𝑖𝑣𝑖𝑛𝑔
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Hours worked driving
Estimated hours worked not driving
Total hours worked
+
1.
2.

28. OSHA FORM 301: INJURY AND ILLNESS REPORT
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29. HOW LONG DO I NEED TO KEEP THESE?
• File and update for 5 years
• Do not send copies to OSHA unless asked to do
so
• Allow access to the records
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30. 300
SAFETY: WE CAN’T CHANGE THE PAST
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The “big” One
1st Aid/Minors
Near Misses
Where do the 300 logs fall?

31. THE TRUTH ABOUT LOSSES
• 95% of all
workplace injuries
are due to unsafe
acts
• 5% due to unsafe
conditions
• Consequences are
measured in
inches and
seconds

32. “REAL WORLD” SAFETY TRIANGLE
Safety
Quality Productivity

33. WE WOULD BE HAPPY TO HELP YOU!
Safety Manuals & Practices
•Review of current state of compliance
•Focused inspections
•Updates for current regulatory code
•Identification of any program gaps
•Safety Orientations
Working with Your Safety Committee
•Developing or revamping committee
•Meeting facilitation
•Focus mission and vision
•Communication strategies
Employee Culture Training
•Supervisor “safety boot camp”
•Custom supervisor “tool box” talks
•CPR, First aid AED training
•Forklift train the trainer
•On-line Training Platform LMS
Where we can help:
On-Call Support
•Tactical support for issues that arise
•Investigate accidents as needed
•Developing root cause analysis
•OSHA, DOT, Legal, Claims Advocacy
•Training library with 150+ videos
HNI ADVISORY: Improving Safety, Culture & Productivity

34. 300 300A WRAP UP
• What did we cover again??
• OSHA update and FAQ’s
• Exceptions to the standard
• Forms Overview
• 300
• 300a
• 301
• What’s considered an OSHA recordable event
• Detailed steps on completion of forms
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35. QUESTIONS?
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Please forward any
remaining questions
you have to Kyle at
[kmeinert@hni.com]

36. SHARE YOUR IDEAS
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Email Sheri at
[Sweaver@hni.com] with
webinar or workshop
topics you’d like to see in
2016

37. THANK YOU
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KYLE MEINERT
HNI Risk Advisor, ASP
kmeinert@hni.com