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RDA CHOICESCHOOSING BETWEEN THE DIFFERENT RDAAND LC/PCC CORE DESCRIPTIVE ELEMENTS            GUY FROST     VALDOSTA STATE ...
New Terminology AACR2R Rules – now called RDA Instructions Library of Congress Rule Interpretations (LCRI) –    replaced...
New Terminology Cont. Uniform Title – Preferred Title w/ or w/o    differentiated data, or, Conventional Collective Title...
FRBR ENTITIESRDA is standard for bibliographic  description based on FRBR conceptual  model Group 1: Work, Expression, Ma...
WEMI WORK – intangible/abstract – represents an idea in its  purest form (Authorized Access Point (AAP)) EXPRESSION – th...
“RDA CORE” ELEMENTS IN A FAMILIAR               FORM (Choice 1) 02x/030/074/086/088 $a 2.15 245;__; $a 2.3.2 / $c 2.4.2...
“LC-RDA CORE” ELEMENTS IN A FAMILIAR               FORM (Choice 2)   02x/030/074/086/088 $a 2.15   245;__; $a 2.3.2 : $b...
Types of Description (RDA 1.5) Comprehensive Description (1.5.2) Describing a resource as a whole (single volume, multivo...
Changes in Descriptive Practices What you see is what you get (Principle of Representation) (RDA 1.7; LCPS A.1)    RDA A...
RDA Appendices Appendix A: Generally, capitalize words according to  the guidelines for the language involved (A.1) Appe...
Description in General 1.3 – RDA Core Elements 1.4 – Language and Script – those fields that you will  “take what you se...
Punctuation (Appendix D) RDA 1.7: General Guidelines (1.7.2-1.7.9) – Appendix D applied  when stated     ISBD between su...
LCPS 1.7.1: Ending Punctuation 1XX, 6XX 7XX Access Points, ending punctuation is:    . ) ] “ ? ! –   240 – no change   ...
What Makes a Record RDA Three Areas Necessary:   Leader/18 – Descriptive Cataloging Form (DESC): Coded “i“    (ISBD)   ...
245 – Title What’s changed: What you see is what you get (RDA  1.7.1; 2.3.2.4) Instruction 2.3 (Basic Title)    2.3.2 T...
Following LC Policy of “Take What You See”245;10; $a AFRICAN AMERICAN MASTERS : $bHighlights from the Smithsonian American...
245 – Statement Of Responsibility What’s changed:    rule of 3 gone (RDA 2.4.1.5)    Transcribe as found (i.e., include...
Other Title Instructions Inaccuracies: Record as is (RDA 1.7.9 and 2.3.6)   [sic] no longer used (same for all other des...
250 Edition Statements (RDA 2.5.2?) What’s different: “take what you see” - Edition statements are recorded exactly as pr...
Leader and 008/264 What’s different:     OCLC-RDA will continue to support 260; LC to replace 260 with 264      field(s)...
264 – Repeated Based on Function Second Indicator   0 = Unpublished works, like dissertations, art objects, archival    ...
e.g.: No publication date on title page; Date on verso:           Copyright, 1942 (RDA 2.8.6.6) DtSt: t Dates: 1942, 1942...
e.g. 2: t.p.: New York ABINGDON PRESS Nashville;t.p.v. : Copyright MCMXLVRDA 1.8.2: Record numerals as preferred by agency...
Example from LC 264 guidelines 264;_1; $a Syracuse, New York : $b [publisher not identified], $c 2010. 264;_2; $a [Place ...
300 Physical Description What different:    Most words are spelled out (exception: in.)    cm and mm no longer consider...
336-338 All fields repeatable if necessary  e.g.: 336;__; $a text $2 rdacontent        336;__; $a still image $2 rdaconte...
Series - 490 Numbering (RDA 1.8.2)   Record series number as preferred by agency   Alternative: Record number as found ...
Notes General Guidelines 1.10   1.10.2 – Capitalization   PCC/LC – accept machine derived contents notes as is        ...
Authorized Access Points Persons (8-Guidelines for recording Attributes (e.g., dates, etc.) What’s changed: Include Jr. a...
Relationships Designators: Persons, Families, and          Corporate Bodies (Appendix I) More emphasis on recording the r...
Relationship Designators:    Works, Expressions, Manifestations, and Items                    (Appendix J) Increased use ...
More Examples245;00; $a Alice in Wonderland, or, Whats a nice kid like  you doing in a place like this? / $c Hanna-Barbera...
7XX 700 – Author-Uniform Title Entries 760 – Main Series 762 – Subseries 765 – Original language 767 – Translation En...
Ideas for Staff Training Edit descriptive fields: (245  $c, 250, 264, 300, 490, 504) Add Appendix I of RDA for Relator t...
Future Changes MARC21 as a data exchange mechanism is going away; will remain in use for at least another decade    Bibl...
Linked Data Example 650;07; $a Hochschule $0 (DE-588c)4072560-1 $2 swd VIAF (Virtual International Authority File): http...
Resources LC Core -  http://www.loc.gov/aba/rda/pdf/core_elements.pdf LCPS Changes -  http://www.loc.gov/aba/rda/lcps_ac...
Resources cont. PCC Guidelines for 264 --  http://www.loc.gov/aba/pcc/documents/264-  Guidelines.doc Mac Elrod’s (Specia...
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RDA Choices: Choosing between the Different RDA and LC/PCC CORE Descriptive Elements

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Presented by Guy Frost at the 24th annual COMO 2012 conference in Macon, GA.

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Transcript of "RDA Choices: Choosing between the Different RDA and LC/PCC CORE Descriptive Elements"

  1. 1. RDA CHOICESCHOOSING BETWEEN THE DIFFERENT RDAAND LC/PCC CORE DESCRIPTIVE ELEMENTS GUY FROST VALDOSTA STATE UNIVERSITY G F R O S T @ VA L D O S TA . E D U 229.259.5060
  2. 2. New Terminology AACR2R Rules – now called RDA Instructions Library of Congress Rule Interpretations (LCRI) – replaced by Library of Congress Policy Statements (LCPS); Change in October 2012 to: LC-PCC PS, or, Library of Congress/Program for Cooperative Cataloging Policy Statements Chief source becomes Preferred Source Headings (e.g. 1XX, 7XX, 8XX) – Authorized Access Point Author, Composer, etc. – Creator Main Entry – Preferred Title or Authorized Access Point for Creator
  3. 3. New Terminology Cont. Uniform Title – Preferred Title w/ or w/o differentiated data, or, Conventional Collective Title Physical Description – Carrier Description See Reference – Variant Access Point See Also Reference – Authorized Access Point for related entity General Material Designation (GMD) – replaced with Content, Media, and Carrier types
  4. 4. FRBR ENTITIESRDA is standard for bibliographic description based on FRBR conceptual model Group 1: Work, Expression, Manifestation, Item Group 2: Person, Family, and Corporation Group 3: Subjects of Groups 1 and 2 (concepts, objects, events, and places)
  5. 5. WEMI WORK – intangible/abstract – represents an idea in its purest form (Authorized Access Point (AAP)) EXPRESSION – the realization of that idea, e.g., in written form, musical notation, translation, revision, or reiteration and is realized by an Authorized Access Point MANIFESTATION – the physical realization of that expressed idea in book form, CD, PDF, this PPT presentation – expressed in the descriptive part of a bibliographic record (covered in ch.2-4) ITEM – the physical piece in hand (covered in ch.2-4)
  6. 6. “RDA CORE” ELEMENTS IN A FAMILIAR FORM (Choice 1) 02x/030/074/086/088 $a 2.15 245;__; $a 2.3.2 / $c 2.4.2 250;__; $a 2.5.2 / $b 2.5.6 26X;__; $a 2.8.2/2.9.2 : $b 2.8.4/2.9.4, $c 2.8.6/2.9.6/2.11 $e (2.10.2 : $f 2.10.4 ; $c 2.10.6) 300;__; $a 3.4 336;__; $a 6.9 338;__; $a 3.3 490;__; $a2.12.2. 2.12.9, 2.12.10 ; $v 2.12.17
  7. 7. “LC-RDA CORE” ELEMENTS IN A FAMILIAR FORM (Choice 2) 02x/030/074/086/088 $a 2.15 245;__; $a 2.3.2 : $b 2.3.3 = 2.3.4 / $c 2.4.2 250;__; $a 2.5.2 / $b 2.5.6 264;__; $a 2.8.2/2.9.2/2.10.2 : $b 2.8.4/2.9.4/2.10.4, $c 2.8.6/2.9.6/2.10.6/2.11 300;__; $a 3.4 – $c 3.4.1.10 336;__; $a 6.9 337;__; $a 3.2 338;__; $a 3.3 490;__; $a 2.12.2. 2.12.9, 2.12.10 ; $v 2.12.17 $x 2.12.16/2.12.8 500;__; $a 2.20.2 (source of title)
  8. 8. Types of Description (RDA 1.5) Comprehensive Description (1.5.2) Describing a resource as a whole (single volume, multivolume monograph, serial, etc.) Analytical Description (1.5.3) Describing a part of a resource (single volume of a serial, two different works bound together, etc.) Hierarchical Description (1.5.4) A combination of the two LC does not follow this practice
  9. 9. Changes in Descriptive Practices What you see is what you get (Principle of Representation) (RDA 1.7; LCPS A.1)  RDA A.1: Follow language involved (RDA A. 10-A.55)  Alternative: follow in-house guidelines  LCPS Alternative: “take what you see” for transcribed elements  Fields with data in all caps  Record numerals expressed as words in Arabic form (RDA 1.8.4)  LCPS Alternative: “take what you see” for transcribed elements (e.g., Roman numerals for 264 date)
  10. 10. RDA Appendices Appendix A: Generally, capitalize words according to the guidelines for the language involved (A.1) Appendix B: Abbreviations – generally, use only as found on the resource (B.4); Latin Alphabet Abbreviations (B.7) (e.g., in. for inches) Appendix C: Initial Articles Appendix D: Record Syntaxes for Descriptive Data (ISBD)
  11. 11. Description in General 1.3 – RDA Core Elements 1.4 – Language and Script – those fields that you will “take what you see” 2.# -- Identifying Manifestations and Items (or, general guidelines for recording 245, 250, 264, 490, 020, 5XX)  2.2.2.2 – Source of Information; 2.2.4 others sources Describing Carriers – (300, 336-338 fields)  3.4 (extent); illustrative content (7.15); 3.5 (dimensions)  6.9 (content); 3.2 (media); 3.3 (carrier) Language  2.2.3.1 -- Language of Content -- Language of Translation
  12. 12. Punctuation (Appendix D) RDA 1.7: General Guidelines (1.7.2-1.7.9) – Appendix D applied when stated  ISBD between subfields has remained unchanged  Punctuation may still be added for clarity LCPS – 1.7.1 (General Guidelines for Bibliographic and Authority Records) RDA 1.7.3 Transcription – Punctuation: Transcribe punctuation as it appears on the source 245;10; $a … and then there were none (A.4.2 for capitalization) 245:00; $a What is it? … what is It not? Note change from AACR2R: the em dash (--) no longer replaces the ellipse (…) when on the piece (what you see is what you get)
  13. 13. LCPS 1.7.1: Ending Punctuation 1XX, 6XX 7XX Access Points, ending punctuation is: . ) ] “ ? ! – 240 – no change 245, 250 – If field does not end in a period, add one. 246, 490 – no ending punctuation unless part of data 264 – ends with: . ) ] ? - > Exception: copyright date does not end with period (264;_4; $c 2012 ) 300 – none ) . 7XX $i Relationship designator. (Appendix J): First word is capitalized, subfield ends with colon: $i Libretto based (work):
  14. 14. What Makes a Record RDA Three Areas Necessary:  Leader/18 – Descriptive Cataloging Form (DESC): Coded “i“ (ISBD)  040; $a … $b eng $e rda $c …  suggested best practice by the PCC is to place $e immediately before $c  336-338 fields (Content-Media-Carrier)
  15. 15. 245 – Title What’s changed: What you see is what you get (RDA 1.7.1; 2.3.2.4) Instruction 2.3 (Basic Title)  2.3.2 Title Proper (RDA and LC Core)  2.3.1.4 Exceptions  2.3.1.7 Common Title with Parts, Sections, and Supplements  2.3.2.9 Resources lacking a collective title  2.3.4 Other title information (Subtitles)  2.3.6 Variant titles  1.7.5 Symbols in titles
  16. 16. Following LC Policy of “Take What You See”245;10; $a AFRICAN AMERICAN MASTERS : $bHighlights from the Smithsonian American ArtMuseum /- 2.3.1.4 – as found- RDA 1.7.1 – Alternative, follow in-house procedures“for capitalization, punctuation, numerals, symbols,abbreviations, etc.”245;10; $a African American masters : $b highlightsfrom the Smithsonian American Art Museum /
  17. 17. 245 – Statement Of Responsibility What’s changed:  rule of 3 gone (RDA 2.4.1.5)  Transcribe as found (i.e., include Mrs., Jr., Dr., etc.) (RDA 2.4.1.4)  Optionally, Abridge statement; LC does not apply these instructions RDA: Charles F. Hoban, Jr. LC: Charles F. Hoban, Jr., Special Assistant, Division of Visual Education, Philadelphia Public Schools Note: Jr., etc. now considered part of name and included in Authorized Access Point (Fields 100, 700, etc.)  Optional Omission: Record 1st named followed by [and six others]  LC does not apply these instructions  Additional Statements (RDA 2.4.1.6) (editors, authors of forewords, etc.)
  18. 18. Other Title Instructions Inaccuracies: Record as is (RDA 1.7.9 and 2.3.6)  [sic] no longer used (same for all other descriptive elements)  Make a 500 note  Add a variant title (246) with correct spelling (RDA 2.3.6 and 2.20.2.4) Collective Titles (RDA 2.3.2.6)  LCPS 25.1 – 505 Contents is Core (except for: anthologies of poetry, hymnals, conference proceedings, journals, collections of interviews or letters, and similar resources) Items lacking a collective title (RDA 2.3.2.9)
  19. 19. 250 Edition Statements (RDA 2.5.2?) What’s different: “take what you see” - Edition statements are recorded exactly as printed If resource has edition statement abbreviated, the period is considered part of the abbreviation and not the terminal punctuation (RDA D.1.2.1). e.g.: 250;__; $a 3rd ed..
  20. 20. Leader and 008/264 What’s different:  OCLC-RDA will continue to support 260; LC to replace 260 with 264 field(s) on newer records  Take What You See (i.e., do not abbreviate states, publishers’ names, etc.)  Only first place is Core (2.8.2)  Do not correct information (1.7.9)  Range dates (DtSt: q) no longer limited to 20 years (1.9.2.4)  Each cataloger supplied element enclosed in its own square brackets s.l. replaced by [Place of … not identified] (2.8.2.6; 2.9.2.6; 2.10.2.6) s.n. replaced by = [… not identified] (2.8.4.7; 2.9.4.7; 2.10.4.7) s.d. replaced by = [date of … not identified] (LC/PCC 2.8.6.6.; 2.9.6.6; 2.10.6.6) Note: RDA Instructions are still for recording information in 260
  21. 21. 264 – Repeated Based on Function Second Indicator  0 = Unpublished works, like dissertations, art objects, archival collections, etc. (2.7)  Only date is Core  1 = Publication, Release, or Issuing statements (2.8)  RDA and LC CORE  2 = Distribution statements (2.9)  Core if no Publication information found  3 = Manufacture, printing, duplication, casting, etc. statements (2.10)  Core if not Publication, or Distribution information found; date manufacture also Core if lacking copyright date  4 = Copyright notice and Phonogram dates (2.11) Core if lacking date of Publication or Distribution LCPS: if data […] elements are being given in lieu of […] missing data elements; give a complete statement for that area
  22. 22. e.g.: No publication date on title page; Date on verso: Copyright, 1942 (RDA 2.8.6.6) DtSt: t Dates: 1942, 1942 264;_1; $a New York : $b Random House, $c [1942] 264;_4; $c ©1942or, 264;_4; $c copyright 1942- 264 punctuation the same as 260 - Period or other terminal punctuation used: . ) ] ? - >- No period at end of Copyright Notice- Some pre-264 records have: 260;__; New York : $b Random House, #c [1942], ©1942.
  23. 23. e.g. 2: t.p.: New York ABINGDON PRESS Nashville;t.p.v. : Copyright MCMXLVRDA 1.8.2: Record numerals as preferred by agency - Alternative 1: LC practice: as found - Alternative 2: as found and agency preferred in square brackets08; DtSt: t Dates: 1945, 1945264;_1; $a New York : $b ABINGDON PRESS, $c [1945]264;_4; $c ©MCMXLV (Alternative 1- LC Practice)264;_4; $c ©MCMXLV [1945]264;_4; $c ©1945 (RDA 2.8.6.3)RDA 1.8.3: Substitute numerals for numbers expressed as words
  24. 24. Example from LC 264 guidelines 264;_1; $a Syracuse, New York : $b [publisher not identified], $c 2010. 264;_2; $a [Place of distribution not identified] : $b Adirondack Distributors, $c 2012. 264;_4; $c ©2009 Square Brackets for each element 264;_2; [Syracuse, New York] : $b [Adirondack Distributors], $c 2012
  25. 25. 300 Physical Description What different:  Most words are spelled out (exception: in.)  cm and mm no longer considered abbreviations and lacks period  RDA Core: 3.4 (extent); 3.5 (Dimensions)  Illustrative material only Core for LC and only for children’s literature (LCPS 7.15)  LCPS: use illustrations only; RDA alternative, add other terms if considered important (music, maps, portraits, etc. 7.15.1.3)) 300;__; $a xi, 159 pages : $b illustrations ; $c 28 cm  Exception: when field 490 present, terminal period is recorded 300;__; $a x, 244 pages : $b illustrations, maps ; $c 28 cm. 490;1_; $a Synthesis and assessment product ; ‡v 3.4
  26. 26. 336-338 All fields repeatable if necessary e.g.: 336;__; $a text $2 rdacontent 336;__; $a still image $2 rdacontentGraphic novels have both types of content, written text and graphic images, thus two 336 fields Only 336 and 338 Core in RDA; LC/PCC all three Core  336 (RDA 6.9)  337 (RDA 3.2)  338 (RDA 3.3) Can be recorded in textual form or coded form ($b) http://www.loc.gov/standards/valuelist/rdacontent.html
  27. 27. Series - 490 Numbering (RDA 1.8.2)  Record series number as preferred by agency  Alternative: Record number as found (LC practice)  Alternative 2: Record number as found and place preferred agency number in brackets 490; 1_; $a … ; $v Band 4 490; 1_; $a … ; $v Band IV (Alternative 1 – LC’s practice) 490; 1_; $a … ; $v Band IV [4] (Alternative 2)
  28. 28. Notes General Guidelines 1.10  1.10.2 – Capitalization  PCC/LC – accept machine derived contents notes as is  Optionally, changed them to conform to Appendix A of RDA (e.g., sentence case)  My recommendation: check any 505 that begins: Machine Derived Contents:  504; RDA examples separate index and bibliography (7.16.1.3)  LCPS – transcribes them in a string  “Pages” spelled out for both 500;__; $a Includes index. 504;__; $a Bibliography: pages 859–910. LC: Includes bibliographical references (pages 859–910) and index.
  29. 29. Authorized Access Points Persons (8-Guidelines for recording Attributes (e.g., dates, etc.) What’s changed: Include Jr. as part of the name (9.2.2.9.5);  choose the name by which the person is commonly known (9.2.2.3)
  30. 30. Relationships Designators: Persons, Families, and Corporate Bodies (Appendix I) More emphasis on recording the relationships in Authorized Access Points ($e or $4)  Would be included for all most 1XX and 7XX entries 100;1_; $a Rowling, J. K., $e author.  Subfield e ($e) terms found in RDA Appendix I  According to LCPS: LC will use $e and only for illustrators of children’s books  Subfield 4 ($4) codes found at: http://www.loc.gov/marc/relators/
  31. 31. Relationship Designators: Works, Expressions, Manifestations, and Items (Appendix J) Increased use of relations between different but related resources Used in 7XX fields 100;1_; $a Evans, G. Edward, $d 1937- 240;10; $a Developing library and information center collections 245;10; $a Collection management basics 775 08 $i Revision of: $a Evans, G. Edward, 1937- $t Developing library and information center collections $b 5th ed. $d Westport, Conn. : Libraries Unlimited, 2005 $h xx, 446 p. : ill. ; 26 cm. + 1 computer disc (4 3/4 in.) $k Library and information science text series $w (DLC) 2005016098N.B.: This is a change from using a 500 note and 700 Author-Title to link previous edition to this one
  32. 32. More Examples245;00; $a Alice in Wonderland, or, Whats a nice kid like you doing in a place like this? / $c Hanna-Barbera Productions.700;1_; $i Parody of (work): $a Carroll, Lewis, $d 1832-1898. $t Alices adventures in Wonderland.---100;1_; $a Auel, Jean M.245;14; $a The valley of horses : $b a novel / $c Jean M. Auel.700;1_; $i Sequel to: $a Auel, Jean M. $t Clan of the cave bear.700;1_; $i Prequel to: $a Auel, Jean M. $t Mammoth hunters.
  33. 33. 7XX 700 – Author-Uniform Title Entries 760 – Main Series 762 – Subseries 765 – Original language 767 – Translation Entry (Translated as:) 775 – Other Edition Entry 776 – Additional Physical Form 787 – Other Relationship Entry
  34. 34. Ideas for Staff Training Edit descriptive fields: (245 $c, 250, 264, 300, 490, 504) Add Appendix I of RDA for Relator terms (1XX/7XX $e) (PDF added to each workstation) Add the RDA Suite (Desc: i, 040; $a __ $b eng $e rda $c __, and 336-338 trio  Automate this process by using a Macro program, such as MarcoExpress Other: (i.e., Appendix J)
  35. 35. Future Changes MARC21 as a data exchange mechanism is going away; will remain in use for at least another decade  Bibliographic Framework Initiative; contract with Zepheira (led by W3C Semantic Web guru, Eric Miller) whose “major focus of the project is to translate the MARC 21 format to a Linked Data (LD) model“  http://www.loc.gov/marc/transition/ ISBD “cataloger input” is going away – will become machine generated instead Greater utilization of Linked Data  “May” required knowledge of ISBD for recording data  In use by European libraries already
  36. 36. Linked Data Example 650;07; $a Hochschule $0 (DE-588c)4072560-1 $2 swd VIAF (Virtual International Authority File): http://viaf.org/ Rowling, J. K.http://id.loc.gov/authorities/names/n97108433.html
  37. 37. Resources LC Core - http://www.loc.gov/aba/rda/pdf/core_elements.pdf LCPS Changes - http://www.loc.gov/aba/rda/lcps_access.html LC in-house training materials - http://www.loc.gov/catworkshop/RDA%20training%20 materials/LC%20RDA%20Training/LC%20RDA%20cou rse%20table.html (General site: http://www.loc.gov/aba/rda/) OCLC Technical Bulletin 261 - http://www.oclc.org/support/documentation/worldcat/t b/261/ (Covers new/changed fields including 264)
  38. 38. Resources cont. PCC Guidelines for 264 -- http://www.loc.gov/aba/pcc/documents/264- Guidelines.doc Mac Elrod’s (Special Libraries Cataloguing) AACR2R-RDA changes: http://special- cataloguing.com/node/1397 PPT by Sally McCallum from the Library of Congress describing the LC MARC replacement and Linked data http://igelu.org/wp- content/uploads/2012/09/IGeLU-sally- McCallum.pptx
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