RDA Choices: Choosing between the Different RDA and LC/PCC CORE Descriptive Elements
RDA CHOICESCHOOSING BETWEEN THE DIFFERENT RDAAND LC/PCC CORE DESCRIPTIVE ELEMENTS GUY FROST VALDOSTA STATE UNIVERSITY G F R O S T @ VA L D O S TA . E D U 229.259.5060
New Terminology AACR2R Rules – now called RDA Instructions Library of Congress Rule Interpretations (LCRI) – replaced by Library of Congress Policy Statements (LCPS); Change in October 2012 to: LC-PCC PS, or, Library of Congress/Program for Cooperative Cataloging Policy Statements Chief source becomes Preferred Source Headings (e.g. 1XX, 7XX, 8XX) – Authorized Access Point Author, Composer, etc. – Creator Main Entry – Preferred Title or Authorized Access Point for Creator
New Terminology Cont. Uniform Title – Preferred Title w/ or w/o differentiated data, or, Conventional Collective Title Physical Description – Carrier Description See Reference – Variant Access Point See Also Reference – Authorized Access Point for related entity General Material Designation (GMD) – replaced with Content, Media, and Carrier types
FRBR ENTITIESRDA is standard for bibliographic description based on FRBR conceptual model Group 1: Work, Expression, Manifestation, Item Group 2: Person, Family, and Corporation Group 3: Subjects of Groups 1 and 2 (concepts, objects, events, and places)
WEMI WORK – intangible/abstract – represents an idea in its purest form (Authorized Access Point (AAP)) EXPRESSION – the realization of that idea, e.g., in written form, musical notation, translation, revision, or reiteration and is realized by an Authorized Access Point MANIFESTATION – the physical realization of that expressed idea in book form, CD, PDF, this PPT presentation – expressed in the descriptive part of a bibliographic record (covered in ch.2-4) ITEM – the physical piece in hand (covered in ch.2-4)
Types of Description (RDA 1.5) Comprehensive Description (1.5.2) Describing a resource as a whole (single volume, multivolume monograph, serial, etc.) Analytical Description (1.5.3) Describing a part of a resource (single volume of a serial, two different works bound together, etc.) Hierarchical Description (1.5.4) A combination of the two LC does not follow this practice
Changes in Descriptive Practices What you see is what you get (Principle of Representation) (RDA 1.7; LCPS A.1) RDA A.1: Follow language involved (RDA A. 10-A.55) Alternative: follow in-house guidelines LCPS Alternative: “take what you see” for transcribed elements Fields with data in all caps Record numerals expressed as words in Arabic form (RDA 1.8.4) LCPS Alternative: “take what you see” for transcribed elements (e.g., Roman numerals for 264 date)
RDA Appendices Appendix A: Generally, capitalize words according to the guidelines for the language involved (A.1) Appendix B: Abbreviations – generally, use only as found on the resource (B.4); Latin Alphabet Abbreviations (B.7) (e.g., in. for inches) Appendix C: Initial Articles Appendix D: Record Syntaxes for Descriptive Data (ISBD)
Description in General 1.3 – RDA Core Elements 1.4 – Language and Script – those fields that you will “take what you see” 2.# -- Identifying Manifestations and Items (or, general guidelines for recording 245, 250, 264, 490, 020, 5XX) 22.214.171.124 – Source of Information; 2.2.4 others sources Describing Carriers – (300, 336-338 fields) 3.4 (extent); illustrative content (7.15); 3.5 (dimensions) 6.9 (content); 3.2 (media); 3.3 (carrier) Language 126.96.36.199 -- Language of Content -- Language of Translation
Punctuation (Appendix D) RDA 1.7: General Guidelines (1.7.2-1.7.9) – Appendix D applied when stated ISBD between subfields has remained unchanged Punctuation may still be added for clarity LCPS – 1.7.1 (General Guidelines for Bibliographic and Authority Records) RDA 1.7.3 Transcription – Punctuation: Transcribe punctuation as it appears on the source 245;10; $a … and then there were none (A.4.2 for capitalization) 245:00; $a What is it? … what is It not? Note change from AACR2R: the em dash (--) no longer replaces the ellipse (…) when on the piece (what you see is what you get)
LCPS 1.7.1: Ending Punctuation 1XX, 6XX 7XX Access Points, ending punctuation is: . ) ] “ ? ! – 240 – no change 245, 250 – If field does not end in a period, add one. 246, 490 – no ending punctuation unless part of data 264 – ends with: . ) ] ? - > Exception: copyright date does not end with period (264;_4; $c 2012 ) 300 – none ) . 7XX $i Relationship designator. (Appendix J): First word is capitalized, subfield ends with colon: $i Libretto based (work):
What Makes a Record RDA Three Areas Necessary: Leader/18 – Descriptive Cataloging Form (DESC): Coded “i“ (ISBD) 040; $a … $b eng $e rda $c … suggested best practice by the PCC is to place $e immediately before $c 336-338 fields (Content-Media-Carrier)
245 – Title What’s changed: What you see is what you get (RDA 1.7.1; 188.8.131.52) Instruction 2.3 (Basic Title) 2.3.2 Title Proper (RDA and LC Core) 184.108.40.206 Exceptions 220.127.116.11 Common Title with Parts, Sections, and Supplements 18.104.22.168 Resources lacking a collective title 2.3.4 Other title information (Subtitles) 2.3.6 Variant titles 1.7.5 Symbols in titles
Following LC Policy of “Take What You See”245;10; $a AFRICAN AMERICAN MASTERS : $bHighlights from the Smithsonian American ArtMuseum /- 22.214.171.124 – as found- RDA 1.7.1 – Alternative, follow in-house procedures“for capitalization, punctuation, numerals, symbols,abbreviations, etc.”245;10; $a African American masters : $b highlightsfrom the Smithsonian American Art Museum /
245 – Statement Of Responsibility What’s changed: rule of 3 gone (RDA 126.96.36.199) Transcribe as found (i.e., include Mrs., Jr., Dr., etc.) (RDA 188.8.131.52) Optionally, Abridge statement; LC does not apply these instructions RDA: Charles F. Hoban, Jr. LC: Charles F. Hoban, Jr., Special Assistant, Division of Visual Education, Philadelphia Public Schools Note: Jr., etc. now considered part of name and included in Authorized Access Point (Fields 100, 700, etc.) Optional Omission: Record 1st named followed by [and six others] LC does not apply these instructions Additional Statements (RDA 184.108.40.206) (editors, authors of forewords, etc.)
Other Title Instructions Inaccuracies: Record as is (RDA 1.7.9 and 2.3.6) [sic] no longer used (same for all other descriptive elements) Make a 500 note Add a variant title (246) with correct spelling (RDA 2.3.6 and 220.127.116.11) Collective Titles (RDA 18.104.22.168) LCPS 25.1 – 505 Contents is Core (except for: anthologies of poetry, hymnals, conference proceedings, journals, collections of interviews or letters, and similar resources) Items lacking a collective title (RDA 22.214.171.124)
250 Edition Statements (RDA 2.5.2?) What’s different: “take what you see” - Edition statements are recorded exactly as printed If resource has edition statement abbreviated, the period is considered part of the abbreviation and not the terminal punctuation (RDA D.1.2.1). e.g.: 250;__; $a 3rd ed..
Leader and 008/264 What’s different: OCLC-RDA will continue to support 260; LC to replace 260 with 264 field(s) on newer records Take What You See (i.e., do not abbreviate states, publishers’ names, etc.) Only first place is Core (2.8.2) Do not correct information (1.7.9) Range dates (DtSt: q) no longer limited to 20 years (126.96.36.199) Each cataloger supplied element enclosed in its own square brackets s.l. replaced by [Place of … not identified] (188.8.131.52; 184.108.40.206; 220.127.116.11) s.n. replaced by = [… not identified] (18.104.22.168; 22.214.171.124; 126.96.36.199) s.d. replaced by = [date of … not identified] (LC/PCC 188.8.131.52.; 184.108.40.206; 220.127.116.11) Note: RDA Instructions are still for recording information in 260
264 – Repeated Based on Function Second Indicator 0 = Unpublished works, like dissertations, art objects, archival collections, etc. (2.7) Only date is Core 1 = Publication, Release, or Issuing statements (2.8) RDA and LC CORE 2 = Distribution statements (2.9) Core if no Publication information found 3 = Manufacture, printing, duplication, casting, etc. statements (2.10) Core if not Publication, or Distribution information found; date manufacture also Core if lacking copyright date 4 = Copyright notice and Phonogram dates (2.11) Core if lacking date of Publication or Distribution LCPS: if data […] elements are being given in lieu of […] missing data elements; give a complete statement for that area
300 Physical Description What different: Most words are spelled out (exception: in.) cm and mm no longer considered abbreviations and lacks period RDA Core: 3.4 (extent); 3.5 (Dimensions) Illustrative material only Core for LC and only for children’s literature (LCPS 7.15) LCPS: use illustrations only; RDA alternative, add other terms if considered important (music, maps, portraits, etc. 18.104.22.168)) 300;__; $a xi, 159 pages : $b illustrations ; $c 28 cm Exception: when field 490 present, terminal period is recorded 300;__; $a x, 244 pages : $b illustrations, maps ; $c 28 cm. 490;1_; $a Synthesis and assessment product ; ‡v 3.4
336-338 All fields repeatable if necessary e.g.: 336;__; $a text $2 rdacontent 336;__; $a still image $2 rdacontentGraphic novels have both types of content, written text and graphic images, thus two 336 fields Only 336 and 338 Core in RDA; LC/PCC all three Core 336 (RDA 6.9) 337 (RDA 3.2) 338 (RDA 3.3) Can be recorded in textual form or coded form ($b) http://www.loc.gov/standards/valuelist/rdacontent.html
Series - 490 Numbering (RDA 1.8.2) Record series number as preferred by agency Alternative: Record number as found (LC practice) Alternative 2: Record number as found and place preferred agency number in brackets 490; 1_; $a … ; $v Band 4 490; 1_; $a … ; $v Band IV (Alternative 1 – LC’s practice) 490; 1_; $a … ; $v Band IV  (Alternative 2)
Notes General Guidelines 1.10 1.10.2 – Capitalization PCC/LC – accept machine derived contents notes as is Optionally, changed them to conform to Appendix A of RDA (e.g., sentence case) My recommendation: check any 505 that begins: Machine Derived Contents: 504; RDA examples separate index and bibliography (22.214.171.124) LCPS – transcribes them in a string “Pages” spelled out for both 500;__; $a Includes index. 504;__; $a Bibliography: pages 859–910. LC: Includes bibliographical references (pages 859–910) and index.
Authorized Access Points Persons (8-Guidelines for recording Attributes (e.g., dates, etc.) What’s changed: Include Jr. as part of the name (126.96.36.199.5); choose the name by which the person is commonly known (188.8.131.52)
Relationships Designators: Persons, Families, and Corporate Bodies (Appendix I) More emphasis on recording the relationships in Authorized Access Points ($e or $4) Would be included for all most 1XX and 7XX entries 100;1_; $a Rowling, J. K., $e author. Subfield e ($e) terms found in RDA Appendix I According to LCPS: LC will use $e and only for illustrators of children’s books Subfield 4 ($4) codes found at: http://www.loc.gov/marc/relators/
Relationship Designators: Works, Expressions, Manifestations, and Items (Appendix J) Increased use of relations between different but related resources Used in 7XX fields 100;1_; $a Evans, G. Edward, $d 1937- 240;10; $a Developing library and information center collections 245;10; $a Collection management basics 775 08 $i Revision of: $a Evans, G. Edward, 1937- $t Developing library and information center collections $b 5th ed. $d Westport, Conn. : Libraries Unlimited, 2005 $h xx, 446 p. : ill. ; 26 cm. + 1 computer disc (4 3/4 in.) $k Library and information science text series $w (DLC) 2005016098N.B.: This is a change from using a 500 note and 700 Author-Title to link previous edition to this one
More Examples245;00; $a Alice in Wonderland, or, Whats a nice kid like you doing in a place like this? / $c Hanna-Barbera Productions.700;1_; $i Parody of (work): $a Carroll, Lewis, $d 1832-1898. $t Alices adventures in Wonderland.---100;1_; $a Auel, Jean M.245;14; $a The valley of horses : $b a novel / $c Jean M. Auel.700;1_; $i Sequel to: $a Auel, Jean M. $t Clan of the cave bear.700;1_; $i Prequel to: $a Auel, Jean M. $t Mammoth hunters.
7XX 700 – Author-Uniform Title Entries 760 – Main Series 762 – Subseries 765 – Original language 767 – Translation Entry (Translated as:) 775 – Other Edition Entry 776 – Additional Physical Form 787 – Other Relationship Entry
Ideas for Staff Training Edit descriptive fields: (245 $c, 250, 264, 300, 490, 504) Add Appendix I of RDA for Relator terms (1XX/7XX $e) (PDF added to each workstation) Add the RDA Suite (Desc: i, 040; $a __ $b eng $e rda $c __, and 336-338 trio Automate this process by using a Macro program, such as MarcoExpress Other: (i.e., Appendix J)
Future Changes MARC21 as a data exchange mechanism is going away; will remain in use for at least another decade Bibliographic Framework Initiative; contract with Zepheira (led by W3C Semantic Web guru, Eric Miller) whose “major focus of the project is to translate the MARC 21 format to a Linked Data (LD) model“ http://www.loc.gov/marc/transition/ ISBD “cataloger input” is going away – will become machine generated instead Greater utilization of Linked Data “May” required knowledge of ISBD for recording data In use by European libraries already
Linked Data Example 650;07; $a Hochschule $0 (DE-588c)4072560-1 $2 swd VIAF (Virtual International Authority File): http://viaf.org/ Rowling, J. K.http://id.loc.gov/authorities/names/n97108433.html
Resources cont. PCC Guidelines for 264 -- http://www.loc.gov/aba/pcc/documents/264- Guidelines.doc Mac Elrod’s (Special Libraries Cataloguing) AACR2R-RDA changes: http://special- cataloguing.com/node/1397 PPT by Sally McCallum from the Library of Congress describing the LC MARC replacement and Linked data http://igelu.org/wp- content/uploads/2012/09/IGeLU-sally- McCallum.pptx
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