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Improving Auditorium and Theatre Safety: Tips for Reducing Risk
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Improving Auditorium and Theatre Safety: Tips for Reducing Risk

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Learn how preventive inspections and regular maintenance of auditorium and theatre facilities and equipment protect you from liability issues while also providing a safe learning environment.

Learn how preventive inspections and regular maintenance of auditorium and theatre facilities and equipment protect you from liability issues while also providing a safe learning environment.

Published in: Education

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  • 1. Facility Masters Webcast Series This series is made possible by: Improving Auditorium and Theatre Safety: Tips for Reducing Risks Wednesday, November 28th 12 Noon Eastern time To dial into the webcast audio from your phone: 1-800-741-8620This seminar is This series is made endorsed by possible by
  • 2. Facility Masters Webcast Series This series is made possible by: Structure of Today’s Seminar• We must mute phones to prevent excessive noise• We will monitor the chat• When you leave the webinar: • A survey appears for your feedback • Tell us what info you want • Download a certificate of attendance A recording of today’s webcast and presentation will be available online tomorrow at www.facilitymastersonline.com/webcasts
  • 3. Facility Masters Webcast Series This series is made possible by:Connect with Facility Masters• Join our 700+ member Listservjoin-facilitymasters@talk.netatlantic.com• Become a fan on Facebookwww.facebook.com/facilitymasters• Follow us on Twitterwww.twitter.com/facilitymasters – Today’s Hashtags: #TheaterSafety #FMWebcast• Follow us on LinkedInwww.linkedin.com/company/facility-masters• View our online resource librarywww.FacilityMastersOnline.com
  • 4. Facility Masters Webcast Series This series is made possible by:Today’s Speakers Roger Young FacilityMastersOnline.com Tom Watkins Van Buren Public Schools, Arkansas Erich Friend Teqniqal Systems, Texas Justin Turner SchoolDude.com
  • 5. Facility Masters Webcast Series This series is made possible by: Endorsements State of New MexicoPublic School Facilities Authority
  • 6. Facility Masters Webcast Series This series is made possible by:Today’s Webcast• Issue – providing a safe environment – Auditoriums / theatres unique challenge• Solution – Understand the environment – Be proactive – Think processes and practices• Steps – Conduct inspections – Identify work to be accomplished – Perform the repairs – Document and report
  • 7. Facility Masters Webcast Series This series is made possible by: Theatre and Auditorium Safety . Tom Watkins Erich Friend
  • 8. Facility Masters Webcast Series This series is made possible by: Teqniqal SystemsConsultants Specializing in Performing Arts Technology and SafetySystems Designs: Audio, Video, Lighting, RiggingFacility Types: Theatre, Auditorium, Gymnasium, Amphitheatre, Lecture Hall, Natatorium, Stadium, ArenaServices: Facility Assessment, Safety Training, Rigging Inspections, Acoustics & Noise Control, Space Planning
  • 9. Facility Masters Webcast Series This series is made possible by:Van Buren School District• 5,900 students• 12 Campuses• Career Center• Fine Arts Center• High performing district• 63% Free and Reduced
  • 10. Facility Masters Webcast Series This series is made possible by:• All district performing arts programs• Art exhibits• 200 events per year – 50% district related• Large number of community events• Community gathering spot• Up to 8 professional shows / year• 14 member advisory board
  • 11. Facility Masters Webcast Series This series is made possible by:Nature of Theatres and Auditoriums• Complex Interrelated Systems – Changes to systems impacts other systems – Nothing stands alone• Numerous Fire Hazards – Must protect occupants – Scenery not treated with fire retardants – Storage spaces overloaded – Lack of supervision• Numerous Personnel Hazards – Tools, falls, electrical, obstructions, chemical, mechanical
  • 12. Facility Masters Webcast Series This series is made possible by:Nature of Theatres and Auditoriums• Code Requirements – Building codes (IBC, Southern) / ADA – Fire (NFPA, IFC) – Electrical (NEC)• Difficult to Maintain – Access to odd spaces – Lifts, ceilings, fly galleries, catwalks, control booths• Odd Hours of Scheduled Use – Nights and weekends, need constant monitoring• Must be Functional for the Arts – Keep end-users in mind – Meet the requirements without inhibiting creativity
  • 13. Facility Masters Webcast Series This series is made possible by:Housekeeping• Obstructed Passages / Floor Clutter – Chairs, Tables, Scenery, Backpacks, Tripods, Tools, Musical Instruments – Impedes egress• Obstructed Fire Protection – Pull Stations, strobes, sprinkler Heads, Riser / Shut-off Valves – Fire Extinguishers & Hose Racks• Storage for props / supplies / equipment – Compartmentalize, Protect and Secure• Restrooms – Wet floors are slip hazards – Overstuffed trash cans are a fire hazard – Interactive fixtures & doors spread germs
  • 14. Facility Masters Webcast Series This series is made possible by:Housekeeping• Lobby Areas – Wet floors are slip hazards – Loose mats / rugs are trip hazards – Blocked doors are an egress hazard• Stage Areas – Floors – kept dry, clean, and clear of debris, splinters, cables, general clutter – Stage Edges – fall hazard – Floor pockets – fire and trip hazards• Shop Areas – Floors, waste bins, air filters• Elevated Areas
  • 15. Facility Masters Webcast Series This series is made possible by:Egress Trips Stairs / Steps
  • 16. Facility Masters Webcast Series This series is made possible by: Fire Safety
  • 17. Facility Masters Webcast Series This series is made possible by:Equipment• Training – not just for maintenance staff – Teachers, students, renters, volunteers• Rigging & Curtains – Proper use and maintenance is critical• Stage Lighting (Production Lights) – Safe handling, safe access, inspect, safety cables• Backstage Lighting - Performers and Crew – (Run of Show, Work, Emergency)
  • 18. Facility Masters Webcast Series This series is made possible by:Equipment• House Lighting (Normal & Emergency) – Floors and egress may not be level – Periodic testing• PPE & Fall Protection – Backstage is a construction site (safety first) – Fitting, training, oversight – Must have a rescue plan• Fire Protection – Must be available, yearly inspection, training• Sound System – Emergency power, training
  • 19. Facility Masters Webcast Series This series is made possible by:Managing Auditorium and Theatre Use• Policies• Rental Contract• Appropriate Uses• Rates / Tier System / Security Deposit• Insurance• Scheduling
  • 20. Facility Masters Webcast Series This series is made possible by:Public Safety• Crowd Management (no such thing as “control”) – 1 trained staff per 250 in attendance• Secured Areas – Unused parts of building – Unauthorized people from catwalks – Separate audience from performers• First Aid / AED / Fire Blankets / Phones – Accessible, functional, trained staff• Non-combustible Materials
  • 21. Facility Masters Webcast Series This series is made possible by:Public Safety• Fire Door Safety – Not Propped Open, Latches Not Defeated, Closers Not Defeated – Annual inspection – Overhead Fire Doors• Emergency Plan(s) – Fire, Tornado, Flood – Security Breach – Injury / Accident – Chemical Spill
  • 22. Facility Masters Webcast Series This series is made possible by:Tracking Maintenance and Repairs• Work Order System• Timely Repairs (Prioritize by Hazard)• Preventive Maintenance – Regular Inspection Process
  • 23. Facility Masters Webcast Series This series is made possible by: Resources• www.facilitymastersonline.com/resources• www.centerforfinearts.org• www.theatresafetyblog.blogspot.com• www.nfpa.com• www.osha.gov• www.cdc.gov/niosh• www.ada.gov
  • 24. Facility Masters Webcast Series This series is made possible by:Resources• www.reedconstructiondata.com/building-codes/• http://www.unf.edu/uploadedFiles/anf/ehs/Policies/Occ upationalSafety_theater.pdf• http://www.uic.edu/sph/glakes/harts1/HARTS_library/th eatchk.txt• http://up.yalecollege.yale.edu/regulations• http://www.uiltexas.org/files/academics/theatre/theatre -safety-manual.pdf
  • 25. Facility Masters Webcast Series This series is made possible by: Tips to Reduce Risk Using SchoolDude to track and analyze information Justin Turner SchoolDude.com
  • 26. Facility Masters Webcast Series This series is made possible by:Maintenance Direct• Allows you to easily report all issues and track the progress• Documents that facilities are safe, well maintained and clean• Generates reports to track labor, costs, and issues at facilities
  • 27. Facility Masters Webcast Series This series is made possible by:Submita workorder
  • 28. Facility Masters Webcast Series This series is made possible by: Automatic updates for requesterAnd organization for your organization
  • 29. Facility Masters Webcast Series This series is made possible by:Easy reporting and analysis-PDF-Excel-Graphs
  • 30. Facility Masters Webcast Series This series is made possible by:PM Direct• Schedules important work to be completed – Regular inspections • Shelter areas, emergency lighting, unobstructed egress, communications, IAQ, playgrounds – Regularly scheduled maintenance activities • Emergency generator, HVAC, door operation• Documents that the work was completed – Health and safety – Operation of equipment – Insurance needs
  • 31. Facility Masters Webcast Series This series is made possible by: Proactive: Recurring Scheduling for Emergency Safety-Establish ascheduled series ofinspections
  • 32. Facility Masters Webcast Series This series is made possible by:Tasks &proceduressheet forPM
  • 33. Facility Masters Webcast Series This series is made possible by:FSDirect-Managing Events • Automate Requests – Internal/External Events • Organization Tracking • Invoicing • Automating Approvals • Calendars • Risk Management • Documents
  • 34. Facility Masters Webcast Series This series is made possible by:What else can SchoolDude do for me? • Protect your data • Cloud Storage – Accessible 24/7 through the internet • Generate quick, accessible reports for insurance claims • Be there to assist you
  • 35. Download this presentation, resources, and more at: www.FacilityMastersOnline.com/webcasts www.schooldude.com/resources www.myschooldude.comContact Resources Roger Young, roger@FacilityMastersOnline.com Tom Watkins, twatkins@vbsd.us Erich Friend, efriend@teqniqal.com To learn more: salesrequest@schooldude.com Justin Turner Current clients: support@schooldude.com SchoolDude.com Justin@schooldude.com