Planning for Weather-Related Emergencies: Tips for Reducing Risk

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Discover best practices and lessons learned from the Superintendent of Joplin Schools, MO in preparing for and recovering from devastating tornadoes that impacted the district in May 2011. Learn the essential components of emergency planning and preparation needed to take immediate action in response to severe weather warnings.

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Planning for Weather-Related Emergencies: Tips for Reducing Risk

  1. 1. Facility Masters Webcast Series This series is made possible by: Planning for Weather Emergencies: Tips for Reducing Risks Thursday, October 25th 12PM Eastern To dial into the webcast audio from your phone: 1800-658-8315This seminar is This series is made endorsed by possible by
  2. 2. Facility Masters Webcast Series This series is made possible by:Connect with Facility Masters• Join our 700+ member Listservjoin-facilitymasters@talk.netatlantic.com• Become a fan on Facebookwww.facebook.com/facilitymasters• Follow us on Twitterwww.twitter.com/facilitymasters – Today’s Hashtags: #weather #FMWebcast• Follow us on LinkedInwww.linkedin.com/company/facility-masters• View our online resource librarywww.FacilityMastersOnline.com
  3. 3. Facility Masters Webcast Series This series is made possible by:Today’s Speakers Roger Young FacilityMastersOnline.com CJ Huff Joplin Public Schools, MO Paul Timm RETA Security, IL Matt Lightner SchoolDude.com
  4. 4. Facility Masters Webcast Series This series is made possible by:Today’s Agenda• Introduction Roger Young• Emergency Planning Best Practices CJ Huff, Paul Timm• Questions• Software Demonstration Matt Lightner
  5. 5. Facility Masters Webcast Series This series is made possible by: Endorsements State of New MexicoPublic School Facilities Authority
  6. 6. Facility Masters Webcast Series This series is made possible by:The Importance of Emergency Planning• Student Safety• Protect Capital Investment of Community• Community Leadership• Impacts Credibility of Schools• Brings the Community Together
  7. 7. Facility Masters Webcast Series This series is made possible by: Tornado Statistics• Tornado deaths low of 15 in 1985 to a high of 550 in 2011• Most active month - May• Most tornado deaths - Illinois• Highest number of tornado with deaths at schools is Alabama• Average 1,200 tornados in a year• Only lasts for a few minutes• Damage can be immense
  8. 8. Facility Masters Webcast Series This series is made possible by:
  9. 9. Facility Masters Webcast Series This series is made possible by: Weather Emergency Planning . CJ Huff Paul Timm
  10. 10. Facility Masters Webcast Series This series is made possible by: RETA Security• President, RETA Security, Inc.• Physical Security Professional (PSP)• ASIS International, IAPSC, IASBO• SCAT Member (NOVA)• Assessments, Emergency Planning, Training, Expert Witness• paul@retasecurity.com Monthly Newsletter facebook.com/safeschools1 twitter.com/schoolsecurity linkedin.com/in/paultimmpsp
  11. 11. Facility Masters Webcast Series This series is made possible by:Joplin Public Schools• 7,600 students• 17 Campuses• 62% Free / Reduced Lunch• Supportive Community
  12. 12. Facility Masters Webcast Series This series is made possible by:Joplin Experience – May 23rd 2011• 9 Buildings Damaged/ 6 Destroyed• 8,000 Homes Destroyed• 4,200 students with no school to go to• Lost 7 students and 1 staff member• Logistics for education – a challenge
  13. 13. Facility Masters Webcast Series This series is made possible by:East Middle School – 55 Days
  14. 14. Facility Masters Webcast Series This series is made possible by:Mall Now a School
  15. 15. Facility Masters Webcast Series This series is made possible by:
  16. 16. Facility Masters Webcast Series This series is made possible by: Traditional Preparedness• Planning & Drills Involved Use of Interior Hallways
  17. 17. Facility Masters Webcast Series This series is made possible by:Video/Photos
  18. 18. Facility Masters Webcast Series This series is made possible by: Alternative Shelter Areas• Recommendations: – Basements – Interior Rooms • Classrooms • Locker Rooms • Offices • Restrooms – Exterior Rooms with No Windows or Exterior Doors. – Hallways with Reinforced Doors.
  19. 19. Facility Masters Webcast Series This series is made possible by:Communication and Safety Planning• Before the event – Monitor weather conditions – Communication with emergency agencies – Decision matrix /stay or go home – Mass notification – parents – Identify basic needs (food, water, toilets) – Alternate shelters• During the event – Emergency communication established – Cell, two way radio system, texting• After the event – Hospital – Life safety (police, fire) – Mass notification – Social media – Leadership team location – Media Communications
  20. 20. Facility Masters Webcast Series This series is made possible by:Relationships• Fire and police• Alternate locations• Emergency management agency• Insurance• Transportation to safe site• Numbers to call• Administrative phones• Red Cross• Human Services• Faith Based Organizations• Business Community
  21. 21. Facility Masters Webcast Series This series is made possible by:Building Information• Knowing what you have / condition – Update inventory• Keeping track of work and expenditures• Shelter areas• FEMA resources• Video interior of schools• Technology Assets
  22. 22. Facility Masters Webcast Series This series is made possible by:Operations and Data• Finance data• Student data• Operations – payroll , AP• Work order system• Remote access• Cloud
  23. 23. Facility Masters Webcast Series This series is made possible by:Responding to the Emergency• Insurance• FEMA• Finance in General – Assessed valuation – State aid• Fund Balance• Long Term – PTS – Counseling – Mental health• Donations – Credit card activity
  24. 24. Facility Masters Webcast Series This series is made possible by:Lessons Learned• Cannot be over prepared• Can happen to anyone• Identify safe sites – FEMA approved shelters• Communication• Collaboration• Importance of relationships
  25. 25. Facility Masters Webcast Series This series is made possible by:
  26. 26. Facility Masters Webcast Series This series is made possible by:Resources• University of Chicago – http://safety.uchicago.edu/pp/emergency/tornado.shtml• Centers for Disease Controls – http://emergency.cdc.gov/disasters/tornadoes/• US Department of Labor – http://www.osha.gov/dts/weather/tornado/preparedness.html• Michigan Committee for Severe Weather Awareness – http://rems.ed.gov/docs/micswa_tornado_em_plan_for_schools.pdf
  27. 27. Facility Masters Webcast Series This series is made possible by:• Don’t Use Hallways As Tornado Shelters – http://www.campussafetymagazine.com/Blog/Campus-Command- Post/Story/2012/01/Don-t-Use-Hallways-As-Tornado-Shelters.aspx?ref=Enews- 20120118&utm_source=Email&utm_medium=Enewsletter• Tornado Preparedness Video – http://www.retasecurityonline.com/cflms/f/modules/Tornado%20Preparedness %20IL%20Schools/player.html• Security Camera Footage – http://www.youtube.com/watch?v=A96EQqqvYfE
  28. 28. Facility Masters Webcast Series This series is made possible by:Facility Operations• Need to know condition of building envelope, equipment and contents• School shelter areas are properly maintained• Inventory of supplies and equipment• Inventory of technology assets• Protect data• Keep operations operating
  29. 29. Facility Masters Webcast Series This series is made possible by: Emergency Planning: Using SchoolDude to track and analyze information Matt Lightner SchoolDude.com
  30. 30. Facility Masters Webcast Series This series is made possible by:Maintenance Direct• Allows you to easily report all issues and track the progress• Documents that facilities are safe, well maintained and clean• Generates reports to track labor, costs, and issues at facilities
  31. 31. Facility Masters Webcast Series This series is made possible by:Submita workorder
  32. 32. Facility Masters Webcast Series This series is made possible by: Automatic updates for requesterAnd organization for your organization
  33. 33. Facility Masters Webcast Series This series is made possible by:Easy reporting and analysis-PDF-Excel-Graphs
  34. 34. Facility Masters Webcast Series This series is made possible by:PM Direct• Schedules important work to be completed – Regular inspections • Shelter areas, emergency lighting, unobstructed egress, communications, IAQ, playgrounds – Regularly scheduled maintenance activities • Emergency generator, HVAC, door operation• Documents that the work was completed – Health and safety – Operation of equipment – Insurance needs
  35. 35. Facility Masters Webcast Series This series is made possible by: Proactive: Recurring Scheduling for Emergency Safety-Establish ascheduled series ofinspections
  36. 36. Facility Masters Webcast Series This series is made possible by:Tasks &proceduressheet forPM
  37. 37. Facility Masters Webcast Series This series is made possible by:Inventory Direct• Tracks - supplies and equipment – Quantity, location, date purchased, MSDS• Helps to plan for ongoing operations and emergencies needs• Helps to maintain reasonable levels of inventory
  38. 38. Facility Masters Webcast Series This series is made possible by: Inventory control to track levels … and location
  39. 39. Facility Masters Webcast Series This series is made possible by:Inventory reporting to see where resources are lost
  40. 40. Facility Masters Webcast Series This series is made possible by:IT Asset Management• Identify and track all IT Assets in the district – Type of equipment, location, configuration, software, date of purchase, cost, renewal cycle – Automatically updated• Documentation for insurance purposes• Easy reporting features
  41. 41. Facility Masters Webcast Series This series is made possible by: ITAMDirect
  42. 42. Facility Masters Webcast Series This series is made possible by:What else can SchoolDude do for me? • Protect your data • Cloud Storage – Accessible 24/7 through the internet • Generate quick, accessible reports for insurance claims • Be there to assist you
  43. 43. Download this presentation, resources, and more at: www.FacilityMastersOnline.com/webcasts www.schooldude.com/resources www.myschooldude.comContact Resources Roger Young, roger@FacilityMastersOnline.com CJ Huff, chuff@joplin.k12.mo.us Paul Timm, paul@retasecurity.com To learn more: salesrequest@schooldude.com Matt Lightner Current clients: support@schooldude.com SchoolDude.com Justin@schooldude.com

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