NIH Public Access Policy


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  • NIH Public Access Policy

    1. 1. NIH Public Access Policy (one year later): Submitting Your Manuscripts and Managing Your Citations for NIH Julie Schneider Acting Director Ebling Library & Emily Wixson Chemistry/Biochemistry Reference & Instruction Chemistry Library
    2. 2. NIH Public Access Policy Consolidated Appropriations Act, 2008 Division G, Title II, Section 218 of PL 110-161 SEC. 218. The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final peer-reviewed manuscripts upon acceptance for publication to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.
    3. 3. Policy Benefits <ul><li>Easy access to published research funded by NIH will help advance science and improve human health. </li></ul><ul><ul><li>Meets the public’s expectation that articles based on NIH - funded research are publicly available. </li></ul></ul><ul><ul><li>NIH can monitor, mine, and develop its portfolio of taxpayer funded research more effectively. </li></ul></ul><ul><ul><li>NIH-funded research becomes more prominent, integrated and accessible, making it easier for all scientists to pursue NIH’s research priority areas competitively. </li></ul></ul>
    4. 4. A Few Useful Definitions <ul><li>PubMed Central (PMC): PubMed Central (PMC) is the NIH free archive of full-text, peer-reviewed life science journal papers. These papers are indexed with a PMCID, a series of numbers preceded by ‘PMC’. PMC content is publicly accessible and integrated with other databases (see: </li></ul><ul><li>PubMed (PM): PubMed provides access to citations from biomedical literature. It includes over 17 million citations from MEDLINE and other life science journals for biomedical articles back to the 1950s, along with links to full text articles and other scientific resources. These citations are indexed with a PMID, a series of numbers. (see: </li></ul><ul><li>Final peer-reviewed manuscript: The author’s final manuscript of a peer-reviewed paper accepted for journal publication, including all modifications from the peer review process. </li></ul><ul><li>Final published article: The journal’s authoritative copy of the paper, including all modifications from the publishing peer review process, copyediting and stylistic edits, and formatting changes. </li></ul>
    5. 5. The NIH Public Access Policy Applies to Any Final Manuscript That… <ul><li>Is peer-reviewed; </li></ul><ul><li>And, is accepted for publication in a journal on or after April 7, 2008; </li></ul><ul><li>And, arises from: </li></ul><ul><ul><li>Any direct funding from an NIH grant or cooperative agreement active in Fiscal Year 2008, or; </li></ul></ul><ul><ul><li>Any direct funding from an NIH contract signed on or after April 7, 2008, or; </li></ul></ul><ul><ul><li>Any direct funding from the NIH Intramural Program, or; </li></ul></ul><ul><ul><li>An NIH employee. </li></ul></ul>
    6. 6. How To Comply… <ul><li>Address Copyright </li></ul><ul><ul><li>Institutions and investigators are responsible for ensuring full compliance with the Public Access Policy (e.g., that any publishing or copyright agreements are consistent with submitting to PMC). </li></ul></ul><ul><li>Deposit Paper Upon Acceptance for Publication </li></ul><ul><ul><li>Method A : Publish in a journal that deposits all NIH-funded final published articles in PMC without author involvement. </li></ul></ul><ul><ul><li>Method B : Make arrangements to have a publisher deposit a specific final published article in PMC. </li></ul></ul><ul><ul><li>Method C : Deposit the final peer-reviewed manuscript in PMC yourself (or a third party) via the NIHMS. </li></ul></ul><ul><ul><li>Method D : Complete the submission process for a final peer-reviewed manuscript that the publisher has deposited via the NIHMS. </li></ul></ul><ul><li>Cite Article </li></ul><ul><ul><li>Include the PMC number (PMCID) for applicable papers in applications, proposals and reports. </li></ul></ul>
    7. 7. Manuscript Submission Using NIHMS System <ul><li>More Information about Method C: </li></ul><ul><li>Submitting a final peer-reviewed manuscript to (PMC) via the NIHMS involves three tasks: </li></ul><ul><li>Deposit Manuscript Files and Link to NIH Funding </li></ul><ul><ul><li>Can be done by author, publishers, or someone in the author’s organization. </li></ul></ul><ul><li>Authorize NIH to Process the Manuscript (review pdf of submitted version) </li></ul><ul><ul><li>Can be done only by authors who log into NIHMS with an eRA Commons Account or an NIH Account. </li></ul></ul><ul><li>Approve the PMC-formatted Manuscript for Public Display (web version) </li></ul><ul><ul><li>Can only be done by an author. </li></ul></ul>
    8. 8. Manuscript Submission Information Needed <ul><li>The following information is needed for the submission: </li></ul><ul><ul><li>Title of the journal </li></ul></ul><ul><ul><li>Title of manuscript </li></ul></ul><ul><ul><li>PI name(s) </li></ul></ul><ul><ul><li>Grant number(s) </li></ul></ul><ul><ul><li>Manuscript files (Word, Excel, PPt, TIFF, GIF, JPEG, PDF, etc) </li></ul></ul><ul><ul><li>Embargo/Delay Time period </li></ul></ul>
    9. 9. Do I Need to Submit? <ul><li>Was it funded in whole or in part with NIH funds (remember that it applies to training and other grants as well as research grants)? – If No, you don’t have to do anything. If Yes, you might need to submit so go to the next question. </li></ul><ul><li>Was it accepted for publication on or after April 7, 2008? Hint: Check with author, published article or PubMed – If No, you don’t have to do anything. If Yes, you might need to submit so go to the next question. </li></ul><ul><li>Has a PMCID or an NIHMSID been applied? Hint: Check PubMed – If Yes, add the ID to your citation in an NIH application or progress report. If No, you might need to submit so go to the next question. </li></ul><ul><li>Is the title being submitted by the publisher? Hint: Check journal list on NIH public access page then check Sherpa then publisher’s site – If Yes (final published version), add the phrase “PMCID: PMC Journal – In Process” to your citation in an NIH application or progress report. If Yes (final peer-reviewed manuscript), note the NIHMSID during the approval process. If No, you’ll need to submit so go to the next question. </li></ul><ul><li>Collect the final, peer-reviewed manuscript, journal name, PI name(s), and Grant number(s) because you’ll need to submit to the NIHMS System </li></ul>
    10. 10. Peer-Reviewed Manuscript Accepted NO YES YES NO NO Funded in whole or part by NIH? YES Accepted for publication on or after April 7, 2008? YES Has a PMCID or NIHMSID been applied? NO Will the publisher submit final for you? Do I need to submit? Collect manuscript, journal name, PI name, Grant number(s) and submit to NIHMS system Add ID to your citation Add “PMCID: PMC Journal – In Process” to your citation Do not need to submit Do not need to submit
    11. 12. Login through eRA Commons or myNCBI
    12. 13. Don’t have myNCBI – Register for an account (
    13. 32. Using the PMCID in Citations <ul><li>List the PubMed Central reference number (PMCID) at the end of the full journal citation for an article. Examples: </li></ul><ul><ul><li>Cerrato, A., et al., Genetic interactions between Drosophila melanogaster menin and Jun/Fos. Dev Biol . 2006 Oct 1; 298(1): 59-70. NIHMSID: NIHMS44135 </li></ul></ul><ul><ul><li>Varmus H, Klausner R, Zerhouni E, Acharya T, Daar A, Singer P. (2003) Public Health : grand challenges in global health. Science 302(5644), 398-399. PMCID: PMC243493 </li></ul></ul><ul><ul><li>Sala-Torra, O., et al., Connective tissue growth factor (CTGF) expression and outcome in adult patients with acute lymphoblastic leukemia. Blood. 2007 April 1; 109(7): 3080–3083. PMCID: PMC Journal - In Process </li></ul></ul>
    14. 34. Using Citation Managers to Keep Track of Submissions <ul><li>Keep track of NIHMS and PMC numbers. </li></ul><ul><li>Use custom data fields to record NIHMSID and PMCID numbers when they are assigned. </li></ul><ul><li>Import records from PubMed to build your library of PMCIDs for those records past the embargo period. </li></ul><ul><li>Format your manuscripts/publications list for grant applications, renewals and reports. </li></ul>
    15. 35. How does this work with EndNote? <ul><li>How do you want to work with EndNote? </li></ul><ul><ul><li>Create a separate EndNote Library for your manuscripts, or... </li></ul></ul><ul><ul><li>Create an NIH Manuscripts “Group” in your EndNote Master Library (EnX1 or EnX2 only) </li></ul></ul><ul><li>Create custom NIHMSID and PMCID fields </li></ul><ul><li>Modify PubMed import filter </li></ul><ul><li>Create custom NIH output style </li></ul>
    16. 36. Svendsen CN, Suzuki M. Direct muscle delivery of GDNF with human mesenchymal stem cells improves motor neuron survival and function in a rat model of familial ALS. Mol Ther. NIHMSID: NIHMSID69557
    17. 37. How does this work with RefWorks? <ul><li>How do you want to work with RefWorks? </li></ul><ul><ul><li>Create a separate Refworks Library for your manuscripts, or... </li></ul></ul><ul><ul><li>Create an NIH Manuscripts “Folder” in your RefWorks Master </li></ul></ul><ul><li>Create custom NIHMSID field </li></ul><ul><li>Add NIH-PMCID output style to your style “Favorites” </li></ul>
    18. 38. Sample RefWorks Output SEE: End Endnote
    19. 39. Scholarly Communications Website
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    23. 44. QUESTIONS? Julie Schneider [email_address] (608) 263-5755 & Emily Wixson [email_address] (608) 262-4423