Nih public access_policy


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  • You don’t need to worry about PMCIDs from other authors, though. Only your papers
  • Nih public access_policy

    1. 1. But were afraid to ask Helena VonVille Director, UTSPH Library November 2010
    2. 2.  A little background  What is a PMCID?  Who (or what) does it apply to?  Why do you need to worry about PMCIDs?  How do I get a PMCID?  How do I cite using PMCID?  Set up RefWorks for PMCIDs and NIHMSIDs  Other ways to manage your citations  Links to Resources
    3. 3.  Signed into law in 2007, Federal law passed that requires manuscripts published in journals that resulted from NIH-funding be made publicly available ◦ Manuscripts must be submitted to PubMed Central ◦ Public access must be within 12 months of publication
    4. 4. The NIH Public Access Policy implements Division G, Title II, Section 218 of PL 110-161 (Consolidated Appropriations Act, 2008) which states: SEC. 218. The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.
    5. 5.  PubMed Central Identification number ◦ AKA PubMed Central Reference number ◦ Unique ID number a manuscript receives once it has been accepted into PubMed Central  Sometimes before a PMCID grows up, it starts off as an NIHMSID ◦ National Institutes of Health Manuscript System ID  Then what is a PMID? ◦ PubMed Identifier ◦ Used only for PubMed records ◦ Can be used to help identify PMCID using converter
    6. 6.  Any manuscript accepted in a peer–reviewed journal on or after April 7, 2008 AND that arises from: ◦ Direct funding from an NIH Grant or cooperative agreement active in FY 2008 (October 1, 2007) or beyond; OR ◦ Direct funding from an NIH contract signed April 7, 2008 or later; OR ◦ Direct funding from an NIH Intramural Program; OR ◦ An NIH employee  Must be deposited into PMC and get a PMCID
    7. 7.  Peer-reviewed journal articles only ◦ Not books, dissertations, reports, book chapters, etc.  Latin-script only ◦ Chinese, Russian, Hebrew, Arabic, etc. excluded  Excludes grants that expired prior to FY 2008  Excludes funded projects from CDC, Dept. of Education, DOJ, etc. ◦ For now
    8. 8.  Is a grad student using your data? ◦ You are still responsible for meeting the terms and conditions of the award  This includes submission of final peer-reviewed manuscripts that arise directly from their awards  Even if you are not listed as an author  You need to ensure that (potential) authors are aware of and comply with the NIH Public Access Policy
    9. 9.  NIH Public Access Policy is the law! ◦ The PMCID and the NIHMSID are proof that you are compliant  NIH Public Access Policy is a term & condition of your NIH funding
    10. 10.  In cases of noncompliance: ◦ NIH will try to work with you but  You may still be placed on a “stop-list”, i.e. prevented from receiving further awards;  They may place special conditions on awards;  To prevent future non-compliance, they may require closer monitoring;  They may take the award away;  In some cases, they may notify other HHS components PMCIDs not needed when citing others NIH-funded research
    11. 11.  It’s a little bit of a maze….  4 ways to register your paper ◦ Method A ◦ Method B ◦ Method C ◦ Method D  Regardless, there are 3 basic tasks ◦ Submission of paper ◦ Approval for processing ◦ Approval for display in PubMed Central (PMC)
    12. 12.  The publisher automatically deposits the final manuscript ◦ Good! Just be sure you let the publisher know this is NIH funded  The publisher approves the paper for processing  The publisher approves display (i.e. public access) in PMC ◦ Journals that submit for you:
    13. 13.  The publisher deposits manuscripts into PubMed Central on a case-by-case basis ◦ You may have to pay an open-access fee with publisher  The publisher approves the paper for processing  The publisher approves display (i.e. public access) in PMC ◦ Publishers that have this arrangement:
    14. 14.  You deposit the manuscript via the NIH Manuscript Submission System (NIHMS) ◦ Watch the video on submitting  You or an assistant may deposit manuscript and link to NIH funding  Manuscript receives an NIHMSID  Author must authorize manuscript processing via NIHMS  Author must approve PMC-formatted manuscript for public display via NIHMS ◦ Have 3 months following publication to complete 3 tasks ◦ Will receive a PMCID when the 3 tasks are completed
    15. 15.  The publisher deposits manuscripts into PubMed Central  It is then assigned the NIHMSID  Author must authorize manuscript processing via NIHMS  Author must approve PMC-formatted manuscript for public display via NIHMS ◦ Have 3 months following publication to complete 3 tasks ◦ Will receive a PMCID when the 3 tasks are completed  Watch a video on author responsibilities
    16. 16.  If you use the last two methods: ◦ Check your publishing agreement!  Will your publisher allow you to provide open access? ◦ If not, one option is to consider publishing elsewhere  If it’s not too late! ◦ Seek institutional counsel if you have already signed with a publisher who doesn’t comply with the agreement
    17. 17.  Before you sign with a publisher, consider adding the following statement in your contract with publisher: ◦ “Journal acknowledges that Author retains the right to provide a copy of the final peer-reviewed manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal.” ◦ Be sure you check with institutional counsel!
    18. 18. Method A Method B Method C Method D From acceptance for publication to 3 months post publication PMCID or “PMC Journal- In Process” PMCID or “PMC Journal- In Process” PMCID or NIHMSID PMCID or NIHMSID 3 months post publication and beyond PMCID PMCID PMCID PMCID
    19. 19.  Must use the most current information for your articles you cite when submitting grants ◦ If you have the NIHMSID, check for the PMCID before citing the article  NOTE: The NIHMSID is valid for up to 3 months after publication! You must have a PMCID after 3 months ◦ Use the PubMed Central converter  ◦ If PMCID is assigned, be sure to add it to your citation management system record  Discard NIHMSID if it is in your citation management system record
    20. 20.  Citation examples from NIH can be found at: ◦
    21. 21.  Awaiting final author approval ◦ Hardy DS, Hoelscher DM, Aragaki C, Stevens J, Steffen LM, Pankow JS, Boerwinkle E. Association of glycemic index and glycemic load with risk of incident coronary heart disease among whites and African Americans with and without type 2 diabetes: The atherosclerosis risk in communities study. Ann Epidemiol. 2010 Aug; 20(8): 610-616. NIHMSID: NIHMS216575. ◦ How do I know?  The PMID is 20609341 ◦ Check the PubMed Central converter 
    22. 22.  Fully processed ◦ Hasstedt SJ, Hanis CL, Elbein SC, American Diabetes Association GENNID Study Group. Univariate and bivariate linkage analysis identifies pleiotropic loci underlying lipid levels and type 2 diabetes risk. Ann Hum Genet. 2010 Jul; 74(4): 308-315. PMCID: PMC2917829. ◦ How do I know?  The PMCID was part of the official PubMed record
    23. 23.  In process at PubMed Central ◦ Rasmussen-Torvik LJ, Li M, Kao W, Couper D, Boerwinkle E, Bielinski SJ, Folsom AR, Pankow JS. Association of a fasting glucose genetic risk score with subclinical atherosclerosis: The atherosclerosis risk in communities (ARIC) study. Diabetes. 2010 Oct 29 PMCID: PMC Journal- In Process. ◦ How do I know?  The PMID is 21036910  No NIHMSID was found when the PMC converter was checked BUT  The journal is in the list of those that deposit to PMC  Proper citation: PMC Journal- In process
    24. 24.  Add NIH output style to your list of favorites ◦ Go to Access Output Style Manager ◦ Locate NIH – National Institutes of Health ◦ Click on it, then click on Add to Favorites ◦ Click on Back to Previous Page
    25. 25.  Under Tools, select Customize  Scroll down to the User Field Options ◦ Change User 4 Field Name to NIHMSID ◦ Click Save
    26. 26.  Edit the format to display the NIHMSID numbers ◦ PMCIDs will display automatically  Go to Bibliography  Select NIH format, then click Edit  Give it a new name ◦ NIH – with NIHMSID to help you identify it later  Click Save As
    27. 27.  Select Reference Type: Journal Article [defined]  Click on NIHMSID, then the > to move it to the Output Field Order
    28. 28.  For the bibliography setting, put: in the Precede with box ◦ Note: There is a blank space before & after NIHMISD:  Click on Save  Repeat for Journal, Electronic [defined] NIHMISD:
    29. 29.  Manually add NIHMSIDs if no PMICD ◦ Use the PubMed Central converter   Example: Hardy DS et al citation from above slide shows it is still in process ◦ PMID is 20609341  RefWorks has the PMID  Use Edit to view record since you will need to add NIHMSID  Remember– this is necessary for your NIH-funded citations only
    30. 30.  Scroll down to the NIHMSID field  Add the number from the PMID converter  Note: if you get a PMCID number, use the correct field to input the data
    31. 31.  Easy tool available through My NCBI ◦ ◦ Need to be an eRA Commons user ◦ Link your My NCBI account with your eRA Commons account  From University of Wisconsin-Madison Library ◦ How to modify EndNotes ◦
    32. 32.  NIH Public Access Resources: ◦ Method A publishers: ◦ Method B publishers ◦ ◦ Method C video on submitting (12:01 min) ◦ Method D video on NIHMS tasks (6:26 min)
    33. 33.  Method C or Method D compliance statement for publishing agreement  Determine if PMCID is available using PMID or NIHMSID  PubMed Central
    34. 34.  From the UTSPH Library Journal Information web page: ◦ Jane (Journal Author/Name Estimator)  Enter an abstract and click “Find Journals”  Jane returns list of appropriate journals along with open access policies and “Article Influence” indicator ( ◦ Instructions to Authors in the Health Sciences ◦ SHERPA:  RoMEO (Publisher's copyright & archiving policies)  JULIET (Research funders archiving mandates and guidelines)
    35. 35. 713-500-9131