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Oregon State University and NIH Open Access Policies (2014)

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Learn the basic terms and conditions of the NIH public access and OSU open access policies, the deposit requirements for each policy and how to submit your articles.

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Oregon State University and NIH Open Access Policies (2014)

  1. 1. Michael Boock, Center for Digital Scholarship and Services, Oregon State University
  2. 2.  Basic terms and conditions of each policy  Deposit requirements for each policy  How to deposit your articles What You’ll Learn
  3. 3. Green Open Access  Article available in an open access repository  Often with other scholarship  Articles also published in journals  Gold Open Access refers to open access journals
  4. 4. Benefits of OSU OA Policy Increases the visibility and impact of OSU scholarship. Supports OSU’s Land Grant mission. Positions OSU faculty to meet emerging federal open access policies.
  5. 5. OSU Open Access Policy Passed by Faculty Senate at June 13, 2013 meeting http://bit.ly/1hyaSLR (Policy) http://deposit.library.oregonstate.edu (Article Deposit) http://cdss.library.oregonstate.edu/open -access (OA Policy information)
  6. 6. OSU Open Access Policy  Two key points:  Each Faculty member grants to Oregon State University permission to make available his or her scholarly articles and to reproduce and distribute those articles for the purpose of open dissemination.  Each faculty member will provide an electronic copy of the accepted (post-peer review, pre typeset) manuscript of article{s}…to OSU Libraries [for the purpose of dissemination].
  7. 7. Elements of the OSU OA Policy  Applies to peer-review articles and conference proceedings.  Automatic waiver option is available.  Authors continue to publish in the journals of their choice.  Compliance with publisher embargo policies  Final manuscripts are deposited to ScholarsArchive@OSU.
  8. 8. Article Deposit  Two methods for faculty to deposit articles to ScholarsArchive@OSU:  Use Article Deposit and Waiver Form: deposit.library.oregonstate.edu OR  Respond to Center for Digital Scholarship and Services requests for articles by attaching accepted manuscript version of your article to email.  Make deposit at the time of article publication (ideally)
  9. 9. Policy Waivers  Three major publishers currently require faculty to get a waiver to the open access policy: 1. AAAS (Science Magazine) 2. Nature Publishing Group 3. NAP (PNAS)
  10. 10. NIH Public Access Policy  Purpose is to ensure that the public has access to the published results of NIH funded research in order to advance science and improve human health.  Researchers funded by the NIH are required to submit journal articles that arise from NIH funds to the PubMed Central digital repository.  publicaccess.nih.gov/
  11. 11. Key Dates  As of April 7, 2008 all peer-reviewed articles resulting from NIH-funded research must be submitted to PubMed Central upon article acceptance for publication.  As of May 25, 2008, publications cited in proposals, applications and progress reports must include the PubMed Central reference number (PMCID) for articles that fall under the Policy.  As of July 1, 2013, NIH will delay processing of non- competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy.
  12. 12. NIH Policy Applies To:  Any publication that is peer-reviewed  Accepted for publication in a journal on or after April 7, 2008  And, arises from:  Direct funding from an NIH grant, cooperative agreement, intramural program or contract active in FY2008 or beyond.
  13. 13. You Are Out of Compliance if:  Your final manuscript  Is not in PubMed Central within 12 months of publication  Does not have a PMCID within 3 months of publication  NIH is delaying processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy.
  14. 14. How to Comply with NIH Policy  Submit papers to PubMed Central or be sure that the journal in which you are publishing your article is doing it on your behalf  Include PMCID in citations
  15. 15. Submit Paper  Method A: Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author involvement. (PeerJ, PLOS, BMC, …)  Method B: Make arrangements to have the publisher deposit a specific final published article in PubMed Central ($)  Method C: Deposit the accepted manuscript version of your article in PubMed Central yourself via the NIH Manuscript Submission System (NIHMS).  Method D: Complete the submission process for a final peer- reviewed manuscript that the publisher has deposited in the NIHMS.
  16. 16. Method A: Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author involvement  Open Access Journals: PeerJ, PLOS, BioMed Central, etc.  No additional fee, although there may be a fee to publish in the journal  If author publishes in one of these journals, no further action is required for compliance except to cite the PMCID reference number in future NIH applications, proposals and progress reports.  http://publicaccess.nih.gov/submit_process_journals.htm#journ als
  17. 17. Method B: Make arrangements to have the publisher deposit a final published article in PubMed Central  Some publishers will deposit an article in PMC upon author request, usually for a fee.  Authors are responsible for making arrangements with the publisher for this service via a copyright transfer agreement form.  If authors publish in one of these journals, no further action is required for compliance except to cite the PMCID reference number in future NIH applications, proposals and progress reports  http://publicaccess.nih.gov/select_deposit_publishers.htm
  18. 18. Method C: Deposit final manuscript in PubMed Central yourself via the NIH Manuscript Submission System (NIHMS)  Submit the accepted manuscript version of your article to PMC via the NIHMS:  Task 1: Deposit manuscript files and identify sponsor (program) ID  Task 2: Authorize NIH to process the manuscript  Task 3: Approve the PMC-formatted manuscript for public display (2-3 weeks after submission)
  19. 19. Method C: Deposit final manuscript in PubMed Central yourself via the NIH Manuscript Submission System (NIHMS)  Before submitting your article to NIHMS, we suggest you find out your journal’s embargo policy.  You can deposit your article and PMC will make it available after the designated delay period.  The NIHMS will email the PMCID to the author and all Pis once it is assigned.  You can also ask the library to take care of all this for you.
  20. 20. Method D: Complete the submission process for a final peer-reviewed manuscript that the publisher has deposited in NIHMS  This is a variation of Method C whereby some publishers deposit the author’s accepted manuscript on the author’s behalf, provide the author’s contact info and designate the embargo period in PMC  Authors are then required to complete all the tasks outlined in Method C
  21. 21. Library 3rd Party Deposit to PMC  http://cdss.library.oregonstate.edu/pmc-deposit  Send an email to pmc-deposit@oregonstate.edu with Subject: PMC Deposit.  Include the following:  Author names  Primary author email  the author that the NIH will contact to approve the submission of the article to PubMed Central and the person who will receive a PubMed Central ID (PMCID) from the NIH.
  22. 22. Library 3rd Party Deposit to PMC  Grant information  The National Institutes of Health Manuscript Submission System only accepts complete grant numbers with suffixes.  Article title  Journal title  Article DOI  Attach the author’s accepted manuscript (post- refereed, pre-typeset) version of the article.
  23. 23.  OSU Libraries & Press PubMed Central Deposit:  cdss.library.oregonstate.edu/pmc-deposit  pmc-deposit@oregonstate.edu
  24. 24. Questions?
  25. 25. Thank you for coming! Michael Boock, Associate Professor/Head of the Center for Digital Scholarship & Services Oregon State University Libraries & Press Michael.boock@oregonstate.edu cdss.library.oregonstate.edu

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