Clarion Inn & Conference Centre - Meeting package
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Sarah Laturnus Date of Event: Type of Event: Number of Attendees: Will there be live or recorded music played at your event? Yes / No If yes, please provide details of the music that will be played (i.e. type of music, live band or DJ, etc.): By signing below, I acknowledge that I have read and understand the S.O.C.A.N. tariff requirements and agree to pay the applicable fees directly to the Holiday Inn Express Hotel & Suites Gananoque. Signature: _____________________________________ Date: _____________________________ Please return this completed form to Sarah Laturnus via email
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Clarion Inn & Conference Centre - Meeting package
- 2. 50 Main Street Gananoque, ON K7G 2L7 Phone: 613-382-7272 Fax: 613-382-Reservations: 1-800-265-7474 www.clarioninn1000islands.com Thank you for your inquiry regarding your upcoming conference at the Clarion Inn & Conference Centre Gananoque /1000 Islands. Gananoque is an excellent choice for meetings in the heart of the World Famous 1000 Islands and the World Famous & Renowned UNESCO designated Frontenac Arch Biosphere Reserve. Our professional staff goes out of their way to ensure that your every need and expectation of service is surpassed. Known for exemplary meetings and banquet services, the Clarion Inn & Conference Centre Gananoque /1000 Islands offers a multitude of flexible venues including a boardroom for up to 25 people to multiple meeting conference space for up to 275 people. Our dedicated banquet services meticulously execute every detail to create your most memorable event. Our ideal location places us near many 1000 Islands attractions and entertainment such as Gananoque Boat Line’s 1000 Islands Cruises, live professional theatre, OLG casino, historic 1000 Islands Village shops, and restaurants. The nearby region also features area golf courses, trails, mini-golf, 1000 Islands Sky Deck, and 1000 Islands bike trails. Guests to the hotel can enjoy modern amenities in a historic setting including sauna, indoor pool, fitness room, cocktail lounge and restaurant. Rooms feature cable TV, hair dryer, coffee maker, air conditioning, heat, and wake up service. As well as free high speed internet access, free coffee and free weekday newspaper. Our daily complimentary deluxe continental breakfast is irresistible! For a full day conference: Blinkbonnie Room is $695.00 before HST Rebecca’s Room is $295.00 before HST Edward’s Room is $150.00 before HST The Clarion Inn & Conference Centre Gananoque /1000 Islands offers quality service and elegantly decorated meeting facilities where “we mean business!” As your professional meeting planner, I am looking forward to working with you! Best Regards, Sarah Laturnus Director of Sales
- 4. General Information The Following Information is outlined to assist you in your initial planning stage. Confirmation & Guarantee Upon confirmations of your booking, the Clarion Inn & Conference Centre Gananoque /1000 Islands requires one copy of the signed function contract. A guaranteed number of persons is required seventy-two (72) hours prior to the function. The convener undertakes to pay the quoted number guaranteed, or in attendance, whichever is the greater. Method of Payment Method of payment will commensurate with the function and the number of persons in attendance. This will be outlined in each individual function contract. Permissible methods of payment included an approved credit card, advance deposit, or pre-approved billing by our accounting department. Payment is due at check-out unless other arrangements have been made prior to the function date. Any Terms, Conditions and/or Prices are all subject to change at the discretion of the hotel at any time. Cancellation Policy Please refer to the function contract of agreement. It is imperative that you inform the catering office of any changes to avoid cancellations charges. Food and Beverages Any food or beverages consumed in your meeting or banquet room can be supplied by the Clarion Inn & Conference Centre Gananoque / 1000 Islands or the client. If you are bringing your own food and / or beverage into the facility special permission must granted. Menu Selection All details concerning food and beverage must be finalized at least three (3) weeks prior to the function date. Our catering staff will be more than happy to assist you with menu selections and room arrangements. Security Deposit At the discretion of management, some groups will be required to send a security deposit to be held until after the departure. This will be refunded providing no damage has been done to property and contents. S.O.C.A.N. Tariff license fees are payable for entertainment of live or recorded music. The entire fee is remitted, by the hotel to the “Society of Composers, Authors and Music Publishers of Canada”. Should you have any questions about the above please call S.O.C.A.N. at 416-445-8700.
- 7. Rental Equipment Available: Overhead Projector $30.00 LCD Projector $95.00 25’ TV/DVD/VHS on cart $30.00 Laser Pointer $10.00 Conference Phone $50.00 Flip Chart Paper $20.00 per pad Sound Mixer / P.A. System $100.00 Desk top sound system with microphones $25.00 Laptop computer~ Rental rates upon request (Please indicate required software/version/program/plug-ins/etc.) White Board and Markers ~ Complimentary Pens and pads of paper provided for conferences upon request *All rates are a per day basis before tax Protocol for Large Bookings: Deposit at time of booking. 50% of projected total 45 days before event. 50% of projected total less deposit, plus any extra cost upon departure. Any Terms, Conditions and/or Prices are all subject to change at the discretion of the hotel at any time. All deposits are non-refundable.
- 8. All Day Meeting Menus All Day Meeting Package # 1 Morning Break: Assorted Baked Goods Coffee & Assorted Teas Lunch: Soup of the Day Assorted Sandwiches Crudities & Dip Assorted Squares Coffee, Assorted Teas & Soft Drinks Afternoon Break: Assorted Soft Drinks Juice, Coffee & Assorted Teas Fresh Baked Cookies $26.00 per person 10 Person Minimum All above pricing is on a per person basis before applicable taxes and gratuity. Does Not Include Room Rental
- 9. All Day Meeting Package #2 Morning Break: Assorted Juices Freshly Baked Muffins & Croissants Served with Honey & Preserves Coffee & Assorted Teas Lunch: Caesar Salad Shrimp & Salmon Wellington Roasted Red Skin Potatoes Vegetable of the Day Assorted Desserts Assorted Soft Drinks, Coffee & Assorted Teas Afternoon Break: Freshly Baked Cookies Granola Bars Assorted Teas, Coffee, Assorted Soft Drinks & Bottled Water $ 29.00 per Person 10 Person Minimum All above pricing is on a per person basis before applicable taxes and gratuity Does Not Include Room Rental
- 10. All Day Meeting Package #3 Morning Break: Freshly Baked Muffins Served with Butter and Preserves Coffee, Assorted Teas & Juices Lunch: Soup of the day Assorted Sandwiches Cheese platter Assorted Desserts Assorted Cold Drinks Bottled Water, Coffee & Assorted Teas Afternoon Break: Freshly Baked Cookies Cold Drinks, Coffee & Tea $21.00 per person 10 Person Minimum All above pricing is on a per person basis before applicable taxes and gratuity Does not include room rental
- 11. Working Lunch Menus Working Lunch Selection # 1 Fresh Rolls & Butter House Salad Assorted Cold Cuts, Egg Salad and Tuna Salad Potato Salad Pickles, Olives, Cheese Assorted Desserts Coffee, Tea, Bottled Water & Soft Drinks $ 18.00 per person Working Lunch Selection # 2 Soup of the day ¼ Barbequed Chicken Roasted Red Skin Potatoes Green Bean Vegetable Assorted Pies Coffee, Tea, Bottled Water & Soft Drinks $ 18.00 per person 10 Person Minimum All above pricing is on a per person basis before applicable taxes and gratuity Does not include room rental
- 12. Break Selections A.M. Break Selection #1 Freshly Baked Muffins Accompanied By Butter & Preserves Coffee, Assorted Teas & Juice $4.75 per person A.M. Break Selection #2 Freshly Baked Muffins and Croissants Accompanied by Butter and Preserves Fresh Seasonal Fruit Coffee, Assorted Teas & Fruit Juices $6.50 per person A.M. Break Selection #3 Fresh Fruit and Yogurt Dip Assorted Yogurt, Granola Bars Coffee & Assorted Teas Juice $7.25 per person P.M. Break Selection #1 Home Baked Cookies Coffee & Assorted Teas $4.00 per person P.M. Break Selection #2 Assorted Sweet Breads Coffee, Assorted Teas & Bottled Water $5.50 per person P.M. Break Selection #3 Home Baked Cookies, Seasonal Fruit Platter Soft Drinks, Bottled Water, Coffee & Assorted Teas $6.00 per person All of the above pricing is on a per person basis before applicable taxes and gratuity. Prices do not include room rental.
- 13. Party Menu Spinach Dip Party Bowl Pumpernickel bread filled with creamy spinach dip includes chunks of pumpernickel bread, carrots and celery sticks for dipping. SERVES 40 people $49.50per tray Pizza Slices Pepperoni and/or 3 cheese X-large 10-12slices per pizza $21.99 per pizza Stuffed Platter An assorted platter of tasty rolls stuffed with Tuna, Egg and Minced ham SERVES 12 $17.99 per tray Antipasto Platter Stuffed olives, Calamata olives, Spicy Cherry Bocconcini, Provolone Piccante, Grana Pada Parm cheese, mild and hot Genoa salami, mild and hot Calabrese salami SERVES 15 people $38.99 per tray All prices are before taxes and gratuity. Rates above do not reflect the price of room rental.
- 14. Munchie Menu Nachos & Salsa $10.00 per basket Potato Chips $7.00 per basket Assorted cheese & crackers $6.00 per person Fresh cut fruit tray & dip $6.00 per person Cut veggies and dip $6.00 per person Deli tray: Sliced ham assorted salami, assortment of rolls, cheese and pickles $10.00 per person All prices are before taxes and gratuity. Rates above do not reflect the price of room rental.
- 15. Plated Dinner Selections All entrees include a harvest bread basket Choice of salad: Sesame Mandarin Salad: Sweet Mixed Greens, Sugar Snap Peas, Almonds, Garnished with Mandarin Oranges, Finished with a Sesame Mandarin Dressing. Caesar Salad: Crispy Romaine Lettuce, Garlic Croutons, Fresh Crispy Bacon, Asiago Cheese and Tossed Lightly in Caesar Dressing. Garden Salad: Leaf Lettuce mixed with Red Cabbage, Shredded Carrots, Red Onions, English Cucumbers and Tomatoes. Finished with our own House Dressing. Choice of one Entree 1. Salmon with lemon dill sauce $35.20 per plate 2. Oven Roasted Herbed Chicken Breast with Stuffing $33.00 per plate 3. Roasted Pork Tenderloin with Apple Reduction $33.00 per plate 4. Roast Beef with Yorkshire Pudding $33.00 per plate All served with fresh seasonal vegetables. Choice of Potatoes Baked or Garlic Mashed Red Skin or Herb Roasted Dessert Chocolate Mousse Cake (Seasonal Options: Apple Crisp or Strawberry Shortcake) Ask about our Pre – Reception hors d'oeuvres package and also our late night options. Vegetarian options available for all menus. Minimum of 20 people. All prices are before taxes and gratuity. Rates above do not reflect the price of room rental.
- 16. Build Your Own Buffet Fresh Salad Selections, Dinner Rolls with Butter, Dessert Table, Tea & Coffee Selection of Salads Chef's Choice of Seasonal Vegetable and Potato Entree choice: 1. Roast Beef 2. Roasted Pork Tenderloin 3. Baked Ham 4. Chicken Breast with Mushroom Sauce 5. Fresh Atlantic Salmon 6. Herbed Chicken with Stuffing Entree Options One choice - $33.00 Two Choices - $35.20 Three Choices – $37.50 Minimum of 20 people All prices are before taxes and gratuity. Rates above do not reflect the price of room rental.
- 17. The Banquet Package Includes: Candle light for each table Podium with microphone Full length table linens Overlays & Napkins Name cards for each table Cocktail Reception: Fresh Crudities Assorted Cheese & Crackers Shrimp Tray (3 shrimp per person) Dinner: Wine Service: 1 glass of house wine per person Assorted Rolls & Butter Choice of salad: Sesame Mandarin Salad: Sweet Mixed Greens, Sugar Snap Peas, Almonds, Garnished with Mandarin Oranges, Finished with a Sesame Mandarin Dressing. Caesar Salad: Crispy Romaine Lettuce, Garlic Croutons, Fresh Crispy Bacon, Asiago Cheese and Tossed Lightly in Caesar Dressing. Garden Salad: Leaf Lettuce mixed with Red Cabbage, Shredded Carrots, Red Onions, English Cucumbers and Tomatoes. Finished with our own House Dressing. Choice of Entrée: Slow Roasted New York Sirloin of Beef. Herbed Chicken Breast served with Stuffing. Chicken Alaskan: 6 ounce breast of chicken stuffed with crab and asparagus topped with Hollandaise Sauce. Stuffed Salmon: A Filet of Salmon with asparagus and a mixture of Monterey Jack and Cheddar Cheeses. All entrées served with baked potato and seasonal vegetables. Choice of Dessert: Chocolate Tuxedo Cake Or Chocolate Cups with Strawberry Mousse Coffee, Decaffeinated Coffee, Tea and Chocolate Mints to be served with dessert. Cost: $71.45 per person includes room rental. Price above is subject to applicable taxes and gratuity. We request that all menu selections are the same for all guests in attendance. (A minimum of 25 guests required)
- 18. Seasonal Barbeque Menu BBQ Choice # 1 Choice of two salads: Baked beans Potato salad Macaroni salad Cranberry rice salad Garden salad Caesar salad Entrée: 6oz. All beef homemade hamburgers or Oktoberfest sausages Both served with all of the seasons freshest fixings, assorted cold drinks and a Fresh Fruit Torte for dessert $19.00 per person BBQ Choice #2 Choice of two salads: Baked beans Potato salad Macaroni salad Cranberry rice salad Garden salad Caesar salad Entrée: A 6oz. boneless skinless chicken breast with a barbecue marinade served with, assorted cold drinks and strawberry custard tarts for dessert $19.00 per person 15 person Minimum All above pricing is on a per person basis before 13% HST & 15% gratuity. The Event Barbeque is available for rent if preferred for $100.00 per day before applicable taxes. Ask your meeting planner for details! Prices do not include room rental.
- 19. S.O.C.A.N. – Society of Composers Authors & Music Publishers of Canada (Performing Rights Tariff) Any event playing or broadcasting live or recorded music is required to pay the S.O.C.A.N. fee. Payment directly to the Holiday Inn Express Hotel and Suites will be directly sent to S.O.C.A.N. on your behalf. Please fill out the following information: Name (Company or Individual): Address: City: Province: Postal Code: Phone: Fax: E-mail: Name of Establishment: The Holiday Inn Express Hotel & Suites Gananoque Address: 777 King Street East City: Gananoque Province: Ontario Postal Code: K7G 1H4 Phone: 613.382.8338 Fax: 613.382.0435 E-mail: holidayinnexpress@gananoque.com Website: www.holidayinnexpress1000islands.com To determine what your event’s fee will be is as follows: Room Capacity Without Dancing Per Event With Dancing Per Event Seated or Standing 1 - 100 $20.56 $41.13 101 - 300 $29.56 $59.17 Add 5% HST Add 5% HST
- 20. BAR MENU Bottled Wine: White Wine (750 ml) Barefoot Cellars (Pinot Grigio-California) - Dry, light to medium bodied, with notes of pineapple and hints of citrus ending with a very crisp finish. $29.99 Girls Night Out (Chardonnay-Ontario VQA) - Aromas of citrus and peach with floral notes, dry, light and crisp, with pleasant flavours of lemon/lime and grapefruit. $37.99 Two Oceans (Sauvignon Blanc- South African) - Aromatic and fruity, blends well with fish, shellfish, pasta, and vegetable dishes. $29.99 Yellow Tail (Chardonnay-Australia) - Rich tropical fruits with a creamy finish. This wine is soft yet fresh with balanced acidity and lingering melon flavours on the tongue. Goes will with seafood and chicken. $29.99 Yellow Tail (Pino Grigio-Australian) - Live green apple and pear aromas with a crisp, clean and refreshing palate. Goes well with seafood and chicken. $29.99 Red Wine (750ml) Barefoot Cellars (Merlot-California) - Ruby red in colour, the nose reveals red berry, boysenberry, chocolate and anise. medium bodied. Excellent with meats and pastas. $29.99 Girls Night Out (Merlot-Ontario VQA) - Medium ruby red colour, aromas of blackberry, raspberry, spice and plum, dry, medium body with a well balanced finish. $37.99 Wolf Blass Yellow Label (Shiraz-Australian) - Blackberry, chocolate and luscious vanilla aromas. This full bodied wine shows bold fruit flavours and mild spice. $29.99 Yellow Tail (Merlot-Australian) - Ripe plum flavours with a warm touch to spice. This Merlot wine is bold, smooth and easy on the palate. An excellent food wine that pairs with everything. $29.99 Blush E & J Gallo (White Zinfandel-California) - Light pink, strawberry and raspberry nose, lightly fruity with a sweet finish. 1/2 Litre - $19.99, 1 Litre - $34.51 Champagne Yellow Tail (750 ml-Australian) - Delightfully fresh, fruity and soft. Enjoy it on any occasion. $39.99 Cash Bar Domestic Beer: Canadian, Coors Light $5.25 Liquor: Canadian Club Rye, Bacardi Rum, Smirnoff Vodka, Tanqueray Gin $5.25 Coolers: Smirnoff Ice $6.00 Pelee Island (White-Ontario) - A blend of Vidal, Seyval Blanc & Semillion grapes. Very smooth, very dry with a delicate bouquet. $6.00 Pelee Island (Red-Ontario) - A good all round vintage, this blend of Cabernet Franc & gamy Noir Zweigelt grapes produce a spicy fresh fruity taste. $6.00 Non-Alcoholic Beverages: Soft Drinks...........................................$2.00 Bottled Water.......................................$2.00 Coffee (20 Cups)..................................$20.00/pot Tea.....................................................$1.00/bag All above pricing is before applicable taxes and gratuity.
- 21. 50 Main Street Gananoque, ON K7G 2L7 Phone: 613-382-7272 Fax: 613-3824387 Reservations: 1-800-265-7474 www.clarioninn1000islands.com Meeting Booking Form Thank you for choosing the Clarion Inn & Conference Centre for your event! We’re so pleased to have the opportunity to serve you and your group. In efforts to provide swift and easy booking for your group in the form below you will find the details needed by the hotel. Name of Group: Name of meeting space reserved: Dates meeting space is required: Number of attendees (including the facilitator/presenter): Name of Facilitator: Table set up requirements: Set up time: Schedule: Tear down time: Catering choice(s): Special needs: Rental equipment required: Number of rooms required for guest room block: Dates room block is required: Are the accommodations paid for by the company or the individual? Company Information: Contact name: Address: Phone: Fax: Email: P.O. #: Method of payment: Other information: Thank you again for booking! Please feel free to contact us if you have any questions or concerns.