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Single Days of Service: Make it Work

Volunteer engagement is changing. More and more volunteers are looking to get involved and make a difference in a single day of service. The political and social climate is further emphasizing this trend. How do you create meaningful work that can be completed in a single day by a large group of diverse volunteers?
This webinar will walk you through the first steps for incorporating single days of service into your program, and help you begin to think more creatively about volunteer engagement.

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Single Days of Service: Make it Work

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  3. 3. 3 Agenda • Discuss trends and influences in single days of service • Identify models and potential opportunities for engagement • Review structure and systems for successful volunteer engagement and ongoing communication • Communication plan for participation in single days of service
  4. 4. 4 Outcomes At the end of this presentation you will be able to • Identify engagement models and opportunities in your organization • Determine if single days of service are a good fit for your organization • Develop systems and records for single day/event volunteers • Create communication plan for event volunteers, leadership, staff, existing volunteers
  5. 5. 5 Trends in Single Days of Service The trends are being influenced in a variety of ways. • Government – MLK Day, Summer of Service,, Serve America Act • Cause areas – National nonprofits – American Cancer Society Relay for Life, Corporate cause – Allstate Beyond February • Demand for short term, high impact, group opportunities – Coworkers, families, communities, faith based groups – Holiday participation – Thanksgiving, Christmas, MLK Day
  6. 6. 6 Models and Opportunities for Engagement Single days of service, large or small, need to relate to your program, mission and the community you serve. • Ongoing program work on a large scale – For example: food preparation, trail maintenance, pet adoption days • One time or annual reoccurring opportunity – Special event – fundraiser, facility clean up – landscaping
  7. 7. 7 Creating Successful Opportunities Successful single days of service are related to your mission, and are • Easily explained and structured simply – Requires minimal training • Able to be accomplished by variety of volunteers – Skill and age levels, diverse backgrounds and cultures • High impact – Measurable outcomes • Provide pathways for further volunteer engagement
  8. 8. 8 Successful Structures and Systems Cultivating participation and commitment beyond a single day of service • Volunteer application – Beyond basic information: communication preferences, skills, interests, group affiliation • Opportunity for leadership roles • Impacts and outcome – Measurable impacts – Hours tracking - how many people, for how long – Work accomplished, follow up photos and reports – Good use of social media
  9. 9. 9 Communication with Volunteers Successful single days of service depend on constant and clear communication. • Before – Build/create commitment, ensure volunteers show up • The day of – Build the team, orient the team, convey the work, answer the questions, create the context – the reason why • Beyond – Mission, impact/outcomes, “Thank You”, pathway to further involvement, social media
  10. 10. 10 Communicating with Your Organization The goal for your communication plan is to create buy in and clear understanding of everyone’s role in the success of the day. • Develop a plan for engaging volunteers in a single day event – Use models and project goals • Articulate leadership roles for staff and volunteers – In advance, during and after • Outline recruitment and communication plan – Before, during and after single day event
  11. 11. 11 The Big Question Is a single day of service right for your organization? If yes, go back to the first slide and start planning. If no, use these slides to make your case to not pursue a single day of service engagement model at this time or to identify the pieces that are missing to make the event a success.
  12. 12. 12 Resources Learning Center Find upcoming webinar dates, how-to videos and more VolunteerMatch Community Ask and answer questions after the webinar – use keywords Single Days of Service Upcoming Related Webinar Topics: •Walking the Walk: Engaging Volunteers in your Volunteer Engagement Program •Making Volunteer Engagement Everyone’s Job •Where Do I Go From Here? Evolving your Volunteer Program for More Involvement
  13. 13. 13 Thanks for attending! Join us online: Like us on Facebook: Follow us on Twitter: @VolunteerMatch Visit Engaging Volunteers, our nonprofit blog: For any questions contact: Jennifer Bennett (415) 321-3639 @JenBennettCVA
  14. 14.       Volunteer  Application      Please print:    Name:  iAddress:              C ty:      State:    Zip:  Phone:             Cell ph e:  e up  r the HMEA e‐newsletter!  on Email:                Sign m fo Company/School:      Does your company have a volunteer/matching gift program?   Y   N  Please check all th dent   High School Student    rgan zation  at apply:  College Stu  Parent/Family Member         Business Leader   Community O i Ar  (Check all theas of Interes at apply)  upp rt   io uting  ts  t   py  ns  Office S o    Physical Thera  Networking    In‐kind Donat O ve riti g   Group     One on One   Special E n    IT/Computers   Maintenance     Occupational Therapy   Adults       Grant W n  Data Entry      Crafts       Games    Painting       Landscaping/Home Improvement     Day Habilitation Program  Availability    Times  (example 10:00a – 12:00p)    Gene chec ral Preferences  k all that apply) ( SUN       Evenings  MON       Days  TUE       Mornings  WED       Weekends  THU       Holidays  FRI        SAT          Community Location  HM s  ndividua n  southea husetts. Please  in s yo vel to.  EA serve i ls within 110 communities in central a d stern Massac le to tra      Bellingham  dicate all location u are ab  Plain  Othe  Franklin     West Boylston   ville   North Attleboro   Sutton      rs:  Do you have a valid driver’s license?   Y  N  State:  R P easons for Volunteering  lease share your reason for seeking volunteer opportunities with HMEA.  c:documents and settingsjbennettlocal settingstemporary internet filesolk7ccvolunteer application.doc        
  15. 15. Do you need confirmation of hours for a school or work program?  Y  N  munity service, school, HR)? Do your volunteer hours need to be shared with a third party (i.e. com   If yes, to whom:  Name:          Phone:       Email:    H   ow did you hear about volunteer opportunities at HMEA?    Photo Release  During HMEA events and operations, photographs and/or video may be taken to capture the nature of  our organization.  Photos and videos may be used for, but are not limited to press releases, brochures,  print materials, our website, social networking sites (i.e. YouTube, Facebook & Twitter) and other  ommunications. Please check here if   you c do not want your photo used in HMEA promotional  aterials. m     Special Accommodations Request  lease indicate any special accommodations that may be needed in order to complete a volunteer  ssignment with HMEA.  P a     Emergency Contact Information  ame:             Relationship:  ell Phone:            Wo k Phone:  N C r     Please return completed form to:  Emily M. Cabrera, Volunteer Coordinator  HMEA  8 Forge Park East  Franklin, MA 02038  P   Fax: 508.298.1429  hone: 508.298.1129    For Office Use: MA CORI RI CORI Confidentiality eTapestry Orientation Day: First Day: c:documents and settingsjbennettlocal settingstemporary internet filesolk7ccvolunteer application.doc
  16. 16. THE BAY CENTER 100 Save The Bay Drive Providence, RI 02905 phone: 401-272-3540 fax: 401-273-7153 EXPLORATION CENTER Easton’s Beach P.O. Box 851 Newport, RI 02840 phone: 401-324-6020 Please fill out the information below and MAIL TO:Volunteer Coordinator, Save The Bay, 100 Save The Bay Dr., Providence, RI, 02905. Contact Information Name ________________________________________________________ Birthdate __________________ Gender H M H F Address__________________________________________________________________________________________________ ________________________________________________________________________________________________________ Phone __________________________ Cell _________________________ Email ______________________________________ Race (optional) _______________________ (Many agencies that help to fund Save The Bay require us to report diversity statistics. Please assist us in compiling this data for future grants and funding.) Have you ever been convicted of any violations of the law? HY H N In case of emergency, please contact: Name ________________________________________________________ Relationship ________________________________ Address__________________________________________________________________________________________________ ________________________________________________________________________________________________________ Phone __________________________ Cell _________________________ Email ______________________________________ Employment/Education (please fill in the one that applies to you) Current employer _________________________________________________________________________________________ Occupation _______________________ Job title ________________________________________________________________ Employer address __________________________________________________________________________________________ Phone___________________________ Email___________________________________________________________________ Does your employer offer a time off program for volunteering? HY H N Current school ____________________________________________________________________________________________ Class year ________________________ Field of study ____________________________________________________________ School address ____________________________________________________________________________________________ Phone___________________________ Email___________________________________________________________________ volunteer application 1/2 REV. 6-06 G:/Comm/In-house Graphics/Forms/Volunteer Application
  17. 17. Special Needs Is there anything medically we should be aware of in order to ensure your safety? ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ Please list other forms of assistance you might need in order to volunteer. (Examples: transportation, wheelchair access, etc.) ________________________________________________________________________________________________________ Skills andTraining Check all that apply to you: H Customer service skills H Strong communication skills H Computer skills H Attention to detail H Enjoy fast-paced environment H Enjoy working with kids H Landscaping/gardening experience H SCUBA certified H Certified boat captain H Other (please specify) ____________________________________________________________________________________ ________________________________________________________________________________________________________ Volunteering Specifics Are you currently a Save The Bay member? HY H N Have you ever volunteered for Save The Bay before? HY H N If yes, when? _________________________________________ Do you own any of the following vehicles that you’d be willing to use while volunteering? H van H pick-up H truck car Check all areas that interest you: H Computer work (data entry, word processing) H Docent program H Special events H Fairs and festivals (booth attendant) H CVS Charity Classic H Bay Swim H Assistance in field projects H Fundraising H Shoreline cleanups H Monitoring (seals, eelgrass, crabs, fish runs) H Office support (filing, reception) H Mailings H Restoration (plantings, eelgrass, salt marshes) H Storm drain marking H Phoning H BayBackers (advocacy and legislative issues) H Emergency reponse (oil spills) H Committee/Board positions Signature ______________________________________________________ Today’s date ________________________________ 2/2
  18. 18. Volunteer Release Form I hereby indicate my willingness to participate as a volunteer with Save The Bay, Narragansett Bay. It is understood that I will follow instructions and directions given by Save The Bay Staff Members or Members and Leaders of my organization. I agree to hold Save The Bay, its employees, agents, and assigns harmless and free of any liability in the event of accident, injury, or personal loss. Name __________________________________________________________________ Signature________________________________________________________________ (Signature required of all applicants: if under 18, parent or guardian must sign form) Address_________________________________________________________________ City___________________________________State________Zip___________________ Phone _____________________________Cell__________________________________ Email ___________________________________________________________________ (Please provide your email if you’d like more information on volunteer opportunities) Birth Date _________/_______/________ Month Day Year Today’s Date _________/_______/________ Month Day Year Today’s Activity ____________________________________________ In case of emergency, contact: Name____________________________________________________ Phone ___________________________________________________ □ I irrevocably give, grant, and convey to Save The Bay (STB), its successors, agents, and assigns, without compensation to me from any party including the STB, the absolute right and unrestricted permission to copyright and/or use and/or publish (1) my name, (2) my image or likeness on videotape or digital imaging, and (3) photographic pictures or portraits of me or in which I may be included, in whole or in part, on reproductions in color or in black and white, made through any media, in connection with photos or videotape taken of me at Save The Bay for any purpose whatsoever, including but not limited to the promotion of Save The Bay. I further waive any right that I may have to inspect or approve the finished product. The videotape, photographs, and negatives will be the sole property of the STB. I have read the foregoing and fully understand its contents. I also understand that this gift is binding on my heirs, successors, and assigns.