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Hotel Management Software Presentation

NTPL's end to end hotel management system presentation.

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Hotel Management Software Presentation

  1. 2. Overview <ul><li>In today’s world, People find the best Resort and Refreshment Far away from Home. Companies survive on the basis of how well they manage Hotel and utilize their Human resources. </li></ul><ul><li>The depending on the Requirement the Hotel should have a proper automation system like Hotel Management System to manage all its activities and services provide to Customer so as to reap maximum benefits in terms of improved efficiency and also enhance overall profitability. </li></ul>
  2. 3. Agenda <ul><li>What is HMS? </li></ul><ul><li>Why HMS? </li></ul><ul><li>Objectives of HMS </li></ul><ul><li>Benefits of HMS </li></ul><ul><li>HMS Scenario </li></ul>
  3. 4. What is HMS ? <ul><li>HMS stands for Hotel Management System. It is the implementation of several cohesive systems that will manage all aspects of Hotel . </li></ul><ul><li>Hotel Management System, a unique software developed by Neesa Technologies, incorporates and automate the Hotel’s activates, such as, </li></ul><ul><ul><li>Employment Management </li></ul></ul><ul><ul><li>Customer Management </li></ul></ul><ul><ul><li>Hotel Finance Management, </li></ul></ul><ul><ul><li>Accommodation Management, </li></ul></ul><ul><ul><li>Restaurant Management, etc. </li></ul></ul><ul><ul><li>Service Management Like SPA Service ,Banquet Service </li></ul></ul><ul><ul><li>Inventory Management </li></ul></ul>
  4. 5. Why HMS ? <ul><li>HMS gives total software solution to Hotel and Resort management with both side internal and external like Front Office and Back Office Operations . </li></ul><ul><li>The System provides modular approach to Implement Problem Solving Process in fast ,efficient and Through manner. </li></ul><ul><li>Review for performance efficiency and convenience of usage. Since this is a continual process, changes are bound to occur from time to time. </li></ul><ul><li>The system provides easy, compact and comprehensive solution which helps to monitor entire Hotel Management process along with interactive reports for better MIS to prompt corrective measures. </li></ul>
  5. 6. Objectives <ul><li>The primary objective of HMS is to improve the quality of Hotel activates and services and thereby provide better Hotel services to individuals. </li></ul><ul><li>The objective of the HMS module is to Manage </li></ul><ul><ul><ul><li>Billing System </li></ul></ul></ul><ul><ul><ul><li>Services like Banquet ,SPA </li></ul></ul></ul><ul><ul><ul><li>Accommodation System </li></ul></ul></ul><ul><ul><ul><li>Restaurant and Kitchen </li></ul></ul></ul><ul><ul><ul><li>Inventory system </li></ul></ul></ul><ul><li>Last but not least ,HMS is used to improve effective utilization of Hotel Employee across the Hotel and provides automated services and the best Customer Relationship . </li></ul>
  6. 7. Benefits <ul><li>User – Friendly : </li></ul><ul><li>List of Functions in each menu or work processes can be specifically defined for each individual user. </li></ul><ul><li>Complex process of Hotel activity and Service as simplified for individuals with minimum knowledge of computer operation . </li></ul><ul><li>Reliable Security System : </li></ul><ul><li>Granting access to certain functions and authority to edit access to be limited to certain position holders or individuals. </li></ul>Continue…
  7. 8. Benefits <ul><li>Flexibility : </li></ul><ul><li>System does not Change even when data like Hotel Plan changes. </li></ul><ul><li>Efficient Query & Reporting Tool : </li></ul><ul><li>With provided query & reporting tool, user can easily make his own special </li></ul><ul><li>report or inquiry without having any programming experiences. </li></ul><ul><li>Reports can print as easy format . </li></ul>Continue…
  8. 9. HMS Scenarios – (Module )
  9. 10. Module of HMS Employee Details Employee Rights Administration KOT Restaurant service Restaurant Front Office Accommodation service Reception service . Inventory Management manage Store S.O.T Additional Service SPA service Customer Relationship Banquet management Banquet service. Income Statistics Budget Master Tally Interface Finance management Reports Bills, Information regarding system
  10. 11. HOTEL MANAGEMENT SYSTEM
  11. 12. Administration <ul><li>This module contains user information and assigning rights for particular forms for particular users. </li></ul><ul><li>Provides Utility for generating tally supporting back up file of all bills generated in restaurant and spa which will be imported in tally and all entries will be done by software. </li></ul><ul><li>Contains MIS Reports </li></ul>
  12. 13. <ul><li>Master Forms: - </li></ul><ul><li>Employee Master: </li></ul><ul><ul><ul><li>Contains the details about Employee like Name, Address, DOB, Marital status, Blood group, etc. </li></ul></ul></ul><ul><li>Shift Master: </li></ul><ul><ul><ul><li>Defines Shift Timing. </li></ul></ul></ul><ul><li>User Master: </li></ul><ul><ul><ul><li>Defines User Name, Password and their access level in HMS. </li></ul></ul></ul>Administration
  13. 14. Employee Master Contains the details about Employee like Name, Address, DOB, Marital status, Blood group, etc.
  14. 15. User Master Defines User Name, Password and their access level in HMS.
  15. 16. Tally Interface : This form is used for generating tally back up file for Restaurant and Spa Bills. Administration
  16. 17. <ul><li>Income Statistics: </li></ul><ul><li>Budget Master : </li></ul><ul><ul><ul><li>Defines Budget for various department of the Hotel. </li></ul></ul></ul><ul><li>Daily Income : </li></ul><ul><ul><ul><li>Contains information about the Daily Income of various departments of the Hotel. </li></ul></ul></ul><ul><li>Room Statistics: </li></ul><ul><ul><ul><li>Contains information about Room Statistics in form of Occupancy, Average Room Rate, etc. </li></ul></ul></ul><ul><li>Last Night Status: </li></ul><ul><ul><ul><li>Contains information about Last night status in form of Occupancy, Income, etc. </li></ul></ul></ul>Administration
  17. 18. Budget Master : Defines Budget for various department of the Hotel. Like Rooms ,Food and Beverages ,Spa, Travel Desk Administration
  18. 19. Daily Income : Contains information about the Daily Income of various departments of the Hotel. Administration
  19. 20. Room Statistics: Contains information about Room Statistics in form of Occupancy, Average Room Rate, etc. Administration
  20. 21. Last Night Status : Contains information about Last night status in form of Occupancy, Income, etc.
  21. 22. Restaurant <ul><li>Master Forms: - </li></ul><ul><li>Restaurant Master: </li></ul><ul><ul><ul><li>Defines Restaurant and their Details. </li></ul></ul></ul><ul><li>Table Master: </li></ul><ul><ul><ul><li>Defines Table Details in particular Restaurant. </li></ul></ul></ul><ul><li>Item Master: </li></ul><ul><ul><ul><li>Defines Menu Items for all Restaurants. </li></ul></ul></ul><ul><li>Menu Master: </li></ul><ul><ul><ul><li>Defines Menu for various Restaurants. </li></ul></ul></ul><ul><li>Complimentary Type Master: </li></ul><ul><ul><ul><li>Defines Complimentary types for Restaurants. </li></ul></ul></ul>
  22. 23. Restaurant Master Defines Restaurant and their Details.
  23. 24. Restaurant Menu Item Defines Restaurant Menu and their Details.
  24. 25. Menu Item Defines Restaurant Menu Item and their Details like Rate and Groups as per Service
  25. 26. Kitchen Master Contains information about the Order by Customer with Type of food and Quantity
  26. 27. Restaurant ( Kitchen Order Ticket ) Entry Form for KOT. KOT entry done for particular Restaurant and for particular Table or for Room
  27. 28. Restaurant Bill KOT Generate Bill for KOT which you have entered for any Table or Room.
  28. 29. <ul><li>Restaurant Reports </li></ul><ul><li>Contains Reports Of Restaurant like Restaurant Sales, Room Service Sales etc. </li></ul>
  29. 30. Restaurant Sales Report Contains Reports Of Restaurant Sales as per Report Type
  30. 31. Restaurant Sales Report
  31. 32. Front Office This module Contains information about all Services related to Front office Check in, Check Out, Room Transfer, Change Room Status, etc.
  32. 33. Room Type Master Defines Room Types, Rooms and Room Type Rates.
  33. 34. Room Master Defines Rooms, Location and Room Type Rates, Status of Rooms .
  34. 35. Room Type Rate Defines Rate Of Rooms according Types like Room Types and Charge Types
  35. 36. Organization Master Defines Organization with Its Defaults Amenities.
  36. 37. Hotel Amenities Defines Totals Amenities of Hotel
  37. 38. Sales Executive Defines Sales Executive and their details.
  38. 39. Sales Office Defines Sales Office and their details.
  39. 40. Revenue Codes Defines various Revenue Codes for Hotel.
  40. 41. Billing Instruction Defines Billing Instructions.
  41. 42. Package Master Defines Packages and their details.
  42. 43. Tax Master Defines Tax Types and their Details.
  43. 44. Room Reservation Contains information about Room Reservation details.
  44. 45. Guest Family Contains information about Family of the Guest.
  45. 46. Guest History Shows the History of the Guest how many times the Guest visited and corresponding information.
  46. 47. Guest Search Guest can be searched depending on various criterion, like First Name, Last Name, Guest ID, Country, Organization Name
  47. 48. Room Occupancy Graphical representation of the status of the room and related information can be viewed here.
  48. 49. Package Allocation Package is allocated to the Guest from this screen.
  49. 50. Package Master Package is defined in this screen, Package Amount is assigned.
  50. 51. Room Allocation Contains information about rooms’ process like Check In, Check Out and Room Transfer.
  51. 52. ADD Room Allocation Contains Adding Room which is Allocated.
  52. 53. Package Allocation Contains information about package allocation to customer.
  53. 54. Laundry Bill Generates Laundry Bills.
  54. 55. Miscellaneous Bill Generates Misc. Bill.
  55. 56. In House Guest Display information about currently occupied rooms’ details.
  56. 57. Front Office Reports Contains Reports Of Front Office like Check In Reports, Night Audit Reports etc.
  57. 58. Store This module Contains information about all Processes related to Store like Indent Raise, Quotation Approval, Purchase Order Raise, Goods Receive, Goods Issue, Goods Return, etc.
  58. 59. Item Master Defines Item Hierarchy and Item Details.
  59. 60. Supplier Master Defines Supplier Details and items received from that supplier.
  60. 61. Daily Purchase Indent Contains information for generating New Purchase Indent.
  61. 62. Daily Purchase Indent send For Approval Contains Information for approval of Purchase Indent by authorized user.
  62. 63. Purchase Indent from Main Store Contains Information for approval of Indent by authorized user from Main Store.
  63. 64. List of Indents Approved List Contains Information for approval of Supplier Indent by authorized user.
  64. 65. Supplier Selection Contains Information for approval of Supplier Indent by authorized user.
  65. 66. Supplier Selection ( Purchase Indents ) List of Purchase Indents Contains information received from various Suppliers.
  66. 67. Quotation Contains information about Quotation received from various Suppliers.
  67. 68. List of Suppliers List Contains information about Quotation received and various Suppliers of Purchase Indent .
  68. 69. Purchase Order Raise Purchase Order Based on selected Quotation or can raise Direct Purchase Order.
  69. 70. Quotations for Generation New Purchase Order List Contains information about Quotations for received from various Purchase Order
  70. 71. Direct Purchase Order Contains information about Direct Purchase Order to Supplier with Details.
  71. 72. Purchase Order Amendment Contains information about Purchase Order Amendment with Reason and Term & Condition
  72. 73. Purchase Order Cancellation Contains information about Purchase Order With do Cancellation.
  73. 74. List Purchase Order against which Good Received List Contains information about Purchase Order against Good Received by Supplier
  74. 75. Goods Receipt note ( Direct ) Contains information about Goods Receipt Note as per Received and Rejected Items.
  75. 76. Goods Issue ( Direct ) Contains information about Goods Issue as per required Department wise
  76. 77. Goods Issue ( Purchase Indent ) Contains information about Goods Issue as per Purchase Indent wise.
  77. 78. Goods Return Note Contains information about Goods Return and Received as per Department wise
  78. 79. Issue Adjustments Items Contains information about Item Issued with Adjustments
  79. 80. Receive Adjustments Items Contains information about Items Received for Adjustments
  80. 81. Store Reports Contains Reports Of Store like Daily Issued Main Store ,Main Store Stock.
  81. 82. Report of Main Store Stock Statement Contains Report Of Main Store Statement
  82. 83. Report of Main Store Stock Statement
  83. 84. SPA This module Contains information about all Processes related to Spa like Spa Billing etc.
  84. 85. Spa Service Rate Master Defines Service Rate and their details.
  85. 86. Spa Bill Generates Spa Bills.
  86. 87. Report of Spa Service Contains Reports Of SPA like Sales Summary ,Service Type Wise Sales Summary
  87. 88. Spa Service Type Wise Sales Summary Report
  88. 89. Spa Service Type Wise Sales Summary Report
  89. 90. Banquet This module Contains information about all Processes related to Banquet like Banquet Billing etc.
  90. 91. Banquet Items Defines various Items used in Banquet and their details.
  91. 92. Banquet Bill Generates Banquet Bills.
  92. 93. Banquet Reports Contains Banquet Reports like Sales Summary ,MIS Reports
  93. 94. Banquet Sale Summary Report
  94. 95. Banquet Sale Summary Report
  95. 96. List of Reports
  96. 97. Restaurant Reports
  97. 98. Front Office Master Reports
  98. 99. Front Office Transaction Reports
  99. 100. Back Office Master Reports
  100. 101. Back Office Transaction Reports
  101. 102. SPA Master, Transaction Reports
  102. 103. Banquet Master, Transaction Reports
  103. 104. Thanking You www.neesatechnologies.com
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NTPL's end to end hotel management system presentation.

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