How to professionally issue a tender and manage the vendor selection process v1.3
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Short presentation to introduce an ebook on vendor/supplier selection through a competitive tender process. It deals with the preparations from issuing the tender, writing the tender professionally, communications during the tender period, evaluating responses, and negotiating with the preferred vendor towards a successful contract
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How to professionally issue a tender and manage the vendor selection process v1.3
- 1. How To Professionally Issue A Tender And Manage The Vendor Selection Process …saving time, money, and stress Victor Konijn +61 2 9401 5516 victor.konijn@plutoniczoo.com.au Version 1.3, October 2013
- 2. Tension? • Need to select a vendor quickly? • Confused by vendors’ offerings? • Not sure how to issue a tender? • Need to streamline your tender process? • Received way too many vendor responses? • Need to negotiate a rewarding deal? • Need to manage the upcoming change? • Want to prevent disputes with vendors? Slide 2 of 24 © Copyright Plutonic Zoo Pty Ltd 2001-2013, All Rights Reserved How To Professionally Issue A Tender And Manage The Vendor Selection Process 2
- 3. Dimensions of a tender project • Scope the tender clearly – Information to explain what you are doing – Questions to specify the help you need • Prepare your own organisation – Commitment to succeed – Time and resources available • Manage vendor expectations – Select tender recipients wisely – Communicate fairly with all vendors • Focus on your goal – Evaluate responses comparably – Achieve consensus decisions Slide 3 of 24 © Copyright Plutonic Zoo Pty Ltd 2001-2013, All Rights Reserved How To Professionally Issue A Tender And Manage The Vendor Selection Process 3
- 4. Workbook • Plutonic Zoo has encapsulated insights and tips derived from over 25 years of hands-on international tender experience as buyer and seller, and impartial consulting to both buyers and sellers • The result is a comprehensive PDF work book, 26 pages, A4 format • Title: How To Professionally Issue A Tender And Manage The Vendor Selection Process …saving time, money, and stress Slide 4 of 24 © Copyright Plutonic Zoo Pty Ltd 2001-2013, All Rights Reserved How To Professionally Issue A Tender And Manage The Vendor Selection Process 4
- 5. Workbook Table of Contents Prologue……………………………………………………………………………………………… 2 2 Types of tender purposes………………………………………………………………… 3 12 Project dimensions to scope the tender………………………………………… 4 4 Quality dimensions to prepare internal commitment……………………… 11 3 Sections to write to ensure your tender is complete……………………… 14 2 Ways to select tender recipients……………………………………………………… 16 7 Tips for vendor interactions during the tender response period…… 17 3 Checks for professional response evaluation…………………………………… 19 6 Tips to follow-up with shortlisted vendors……………………………………… 23 6 Due diligence hints to select the preferred vendor………………………… 24 Negotiating a contract with the selected vendor (preview)……………… 25 Epilogue……………………………………………………………………………………………… 26 Slide 5 of 24 © Copyright Plutonic Zoo Pty Ltd 2001-2013, All Rights Reserved How To Professionally Issue A Tender And Manage The Vendor Selection Process 5
- 6. Workbook order details • The full workbook is available for $49 from www.plutoniczoo.com.au/products.html • Follow up support is available by contacting Plutonic Zoo – Phone +61 2 9401 5516 – Email support@plutoniczoo.com.au Slide 6 of 24 © Copyright Plutonic Zoo Pty Ltd 2001-2013, All Rights Reserved How To Professionally Issue A Tender And Manage The Vendor Selection Process 6
- 7. How To Professionally Issue A Tender And Manage The Vendor Selection Process …saving time, money, and stress Victor Konijn +61 2 9401 5516 victor.konijn@plutoniczoo.com.au Version 1.3, October 2013