You have to work together and find solution for these common problems with positive attitudes You need tools to make your ideas realistic Five, S, is the best useful tool. You can use Five, S, approach, to find solutions for your common problem in your work place The 5,S, is a system of visual management has improved organization and efficiency in many workplaces including manufacturing environments and, offices. that uses a list of five Japanese words: seiri, seiton, seiso, se ketsu, and shit sukee. seiri, In English seiri, translated as sort. Sort through materials, keeping only the essential items needed to complete tasks. seiton, In English seiton, translated as Set in Order. Ensure that all items are organized and each item has a designated place. seiso, In English seiso, translated as Shine. Proactive efforts to keep workplace areas clean and orderly to ensure purpose-driven work. se ketsu, In English se ketsu, translated as Standardize. Create a set of standards for both organization and processes. shit sukee, In English shit sukee, translated as Sustain. Sustain new practices and conduct audits to maintain discipline.

1. Visual Workplace
Thilanka Hettiarachchi
B.Sc.(SUSL), PgD.(UOC), TPM Practitioner

2. Aren’t you frustrated in your
workplace?

3. You can Work together and do something with big
positive attitude?
But, you still need something to make your ideas realistic
You need tools !

4. There are useful tools

5. What is 5S?
 Developed by the Japanese
 Helps Create a Better Working
Environment and a Consistently High
Quality Process
Move from a cluttered and disorganised work
place to ...
... to a more organised one
5S’s
It is for improvement of working environment

6. Seiri
Seiton
Seiso
Seiketsu
Shitsuke
Sort
Set
Shine
Standardising
Sustaining
Clear unwanted
items
Organise and
arrange
Clean and shine
Establish ideal
state
Audit and check

7. A Work Place Before Picture

8. 01. SEIRI ( Sort )
Focuses on eliminating unnecessary items from the
workplace
Categorize equipment, furniture, tool in your working
place into the following 3 categories
Necessary
Unnecessary
May not necessary

9. 01. SEIRI ( Sort )
Sorting activities :

10. 01. SEIRI ( Sort )
Sorting activities :

11. After 1st Step ( Sort )

12. After 1st Step ( Sort )

13. 02. SEITON ( Set )
“Set” is based on finding efficient and effective
storage of necessary items
Apply “Can see, Can take out, and Can return”
philosophy
This will save time and energy to look for something

14. 02. SEITON ( Set )
Setting activities :

15. 02. SEITON ( Set )

16. 02. SEITON ( Set )

17. After 2nd Step ( Setting )

18. After 2nd Step ( Setting )

19.  Cleaning up one’s workplace daily so
that there is no dust on floors, machines
or equipment.
 It will create ownership and build pride
in the employee
03. SEISO ( Shine )

20. Clean floor, windows and walls.
Clean and Maintain office automation
machines, medical equipment and tools, office
furniture
Develop and follow regular cleaning and
Maintenance schedule
03. SEISO ( Shine )
Shining activities :

21. Extrusion plant - Log Shear
After 3rd Step ( Shining )

22. After 3rd Step ( Shining )

23. After 3rd Step ( Shining )

24. 04. SEIKETSU ( Standardize )
 Maintain an environment where S1 to S3
are implemented in the same manner
throughout the organization
 Give opportunities to employees to take
active part in the development of these
standards.

25. 04. SEIKETSU ( Standardize )
Standardizing activities :
Generate a maintenance system for the first three
Develop procedures, schedules, practices
Continue to assess the use and disposal of items
Regularly audit using check-lists and measures of
housekeeping
Real challenge is to keep it clean

26. Developed mechanism to standardize S1-S3 implementation for continuation
04. SEIKETSU ( Standardize )

27. After 4th Step ( Standardizing )

28. After 4th Step ( Standardizing )

29. Maintain S1-S4 through discipline,
commitment and empowerment
It focuses on defining a new mindset
and a standard in workplace
05. SEIKETSU ( Sustainability )

30. 05. SEIKETSU ( Sustainability )
 Measure improvement with proper periodical
monitoring
 Regular progress reporting
Refresher training
Periodical evaluation of 5S activities with
proper advices for continuation and further
improvements
 Appreciation, recognition and awarding
on good 5S activities

31. After 5th Step ( Sustainability )

32.  The workplace gets cleaned up and better organized
 Creates Workplace Ownership
 office operations become easier and safer
 Results are visible to everyone - insiders and outsiders
 People are naturally disciplined
 People take pride in their clean and organized workplace
 As a result the company’s good image generates more better
Advantages of 5S . . .
 A clean and tidy workplace leads to greater well being and increased
motivation

33. Thank You