This presentation illustrates the budget reports you can prepare in a matter of minutes using a simple Excel budget planning tool. This tool is free and is suitable for startups and small businesses.

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2. ANNUAL BUDGET PLAN
Foreign
(a) One unit of my local currency equals 1.000 Currency name
BUSINESS BUDGET (AVERAGE) Weekly Monthly Annual
Income
Income source 1 : type here 0 0
Income source 2 : type here 0 0
Income source 3 : type here 0 0
Income source 4 : type here 0 0
Income source 5 : type here 0 0
(b) Total income 0 0 0
Operating expenses
Travel 0 0
Printing 0 0
Utilities 0 0
Insurance 0 0
Advertising 0 0
Stationery 0 0
Staff wages 0 0
Rent / mortgage 0 0
Vehicle expenses 0 0
Internet and website 0 0
Professional development and training 0 0
Other item : type here 0 0
Other item : type here 0 0
Other item : type here 0 0
Contingency budget 0 0
(c) Total operating expenses 0 0 0
Finance expenses
Bank fees 0 0
Bank interest 0 0
Other item : type here 0 0
Other item : type here 0 0
(d) Total Finance expenses 0 0 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0 0 0
(e) / (a) SURPLUS/(DEFICIT) HOME CURRENCY 0 0 0
Spreadsheet available at http://www.thefreeschool.education/finances.html
TYPE YOUR BUSINESS NAME HERE

3. Total Budget Total Actual (a) Total Budget (b) Total Actual (a)-(b)
Monthly amount Expenditure Expenditure Income Income Income variance Notes
January 0 0 0 0 0 You may choose to update the yellow cells in Column B and Column D.
February 0 0 0 0 0 The default budget formula in the yellow cells spreads your income and
March 0 0 0 0 0 expenses budget equally over the 12 calendar months.
April 0 0 0 0 0 You can update this so that your monthly budget is not the same
May 0 0 0 0 0 each month. You need to make sure that the total for these amounts
June 0 0 0 0 0 equals the total amount in the Annual Plan.
July 0 0 0 0 0 Cells B17 and D17 must equal zero. If these cells do not equal zero,
August 0 0 0 0 0 you have not reconciled the sum of the yellow cells to your Annual Plan.
September 0 0 0 0 0 You may leave the yellow cells in the default mode if you wish.
October 0 0 0 0 0
November 0 0 0 0 0
December 0 0 0 0 0
Total (a) 0 0 0 0 0
Annual Plan (b) 0 0
Error (a)-(b) 0 0
Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual
Expenditure: Travel Printing Utilities Insurance Advertising Stationery Staff wages
Rent /
mortgage Vehicle expenses
Internet and
website
Professional
development
and training
Other item
: type here
Other
item : type
here
Other
item : type
here
Contingency
budget Bank fees
Bank
interest
Other
item : type
here
Other
item : type
here
Year to date
total
January 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
February 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
March 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
April 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
May 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
June 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
July 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
August 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
September 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
October 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
November 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
December 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0

4. WEEKLY BUDGET BY EXPENDITURE TYPE
$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0 Travel
Printing
Utilities
Insurance
Advertising
Stationery
Staff wages
Rent / mortgage
Vehicle expenses
Internet and website
Professional development and training
Other item : type here
Other item : type here
Other item : type here
Contingency budget
Bank fees
Bank interest
Other item : type here
Other item : type here

5. ACTUAL TOTAL EXPENDITURE BY MONTH
0 0 0 0 0 0 0 0 0 0 0 0- - - - - - - - - - - -$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Finance
expenses
Operating
expenses

6. ACTUAL INCOME BY MONTH
0 0 0 0 0 0 0 0 0 0 0 0$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
January February March April May June July August September October November December
Total Income

7. ACTUAL SURPLUS/DEFICIT BY MONTH
0 0 0 0 0 0 0 0 0 0 0 0$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
January February March April May June July August September October November December

8. ACTUAL INCOME/EXPENDITURE: JANUARY
Converter:
(a) One unit of the local currency equals 1.000 Foreign currency
MY BUDGET IN LOCAL CURRENCY Actual
Income
Income source 1 : type here 0
Income source 2 : type here 0
Income source 3 : type here 0
Income source 4 : type here 0
Income source 5 : type here 0
(b) Total income 0
Operating expenses
Travel 0
Printing 0
Utilities 0
Insurance 0
Advertising 0
Stationery 0
Staff wages 0
Rent / mortgage 0
Vehicle expenses 0
Internet and website 0
Professional development and training 0
Other item : type here 0
Other item : type here 0
Other item : type here 0
Contingency budget 0
(c) Total Operating expenses 0
Finance expenses
Bank fees 0
Bank interest 0
Other item : type here 0
Other item : type here 0
(d) Total Finance expenses 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0
(e) / (a) SURPLUS/(DEFICIT) IN MY HOME CURRENCY 0
Questions email : free@thefreeschool.education
Spreadsheet available at http://www.thefreeschool.education/finances.html
BUSINESS NAME

9. ACTUAL INCOME/EXPENDITURE: FEBRUARY
Currency
(a) One unit of the local currency equals 1.000 Converter
MY BUDGET IN LOCAL CURRENCY Actual
Income
Income source 1 : type here 0
Income source 2 : type here 0
Income source 3 : type here 0
Income source 4 : type here 0
Income source 5 : type here 0
(b) Total income 0
Operating expenses
Travel 0
Printing 0
Utilities 0
Insurance 0
Advertising 0
Stationery 0
Staff wages 0
Rent / mortgage 0
Vehicle expenses 0
Internet and website 0
Professional development and training 0
Other item : type here 0
Other item : type here 0
Other item : type here 0
Contingency budget 0
(c) Total Operating expenses 0
Finance expenses
Bank fees 0
Bank interest 0
Other item : type here 0
Other item : type here 0
(d) Total Finance expenses 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0
(e) / (a) SURPLUS/(DEFICIT) IN MY HOME CURRENCY 0
Questions email : free@thefreeschool.education
Spreadsheet available at http://www.thefreeschool.education/finances.html
BUSINESS NAME

10. ACTUAL INCOME/EXPENDITURE: MARCH
Converter:
(a) One unit of the local currency equals 1.000 Foreign currency
MY BUDGET IN LOCAL CURRENCY Actual
Income
Income source 1 : type here 0
Income source 2 : type here 0
Income source 3 : type here 0
Income source 4 : type here 0
Income source 5 : type here 0
(b) Total income 0
Operating expenses
Travel 0
Printing 0
Utilities 0
Insurance 0
Advertising 0
Stationery 0
Staff wages 0
Rent / mortgage 0
Vehicle expenses 0
Internet and website 0
Professional development and training 0
Other item : type here 0
Other item : type here 0
Other item : type here 0
Contingency budget 0
(c) Total Operating expenses 0
Finance expenses
Bank fees 0
Bank interest 0
Other item : type here 0
Other item : type here 0
(d) Total Finance expenses 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0
(e) / (a) SURPLUS/(DEFICIT) IN MY HOME CURRENCY 0
Questions email : free@thefreeschool.education
Spreadsheet available at http://www.thefreeschool.education/finances.html
BUSINESS NAME

11. ACTUAL INCOME/EXPENDITURE: APRIL
Converter:
(a) One unit of the local currency equals 1.000 Foreign currency
MY BUDGET IN LOCAL CURRENCY Actual
Income
Income source 1 : type here 0
Income source 2 : type here 0
Income source 3 : type here 0
Income source 4 : type here 0
Income source 5 : type here 0
(b) Total income 0
Operating expenses
Travel 0
Printing 0
Utilities 0
Insurance 0
Advertising 0
Stationery 0
Staff wages 0
Rent / mortgage 0
Vehicle expenses 0
Internet and website 0
Professional development and training 0
Other item : type here 0
Other item : type here 0
Other item : type here 0
Contingency budget 0
(c) Total Operating expenses 0
Finance expenses
Bank fees 0
Bank interest 0
Other item : type here 0
Other item : type here 0
(d) Total Finance expenses 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0
(e) / (a) SURPLUS/(DEFICIT) IN MY HOME CURRENCY 0
Questions email : free@thefreeschool.education
Spreadsheet available at http://www.thefreeschool.education/finances.html
BUSINESS NAME

12. ACTUAL INCOME/EXPENDITURE: MAY
Converter:
(a) One unit of the local currency equals 1.000 Foreign currency
MY BUDGET IN LOCAL CURRENCY Actual
Income
Income source 1 : type here 0
Income source 2 : type here 0
Income source 3 : type here 0
Income source 4 : type here 0
Income source 5 : type here 0
(b) Total income 0
Operating expenses
Travel 0
Printing 0
Utilities 0
Insurance 0
Advertising 0
Stationery 0
Staff wages 0
Rent / mortgage 0
Vehicle expenses 0
Internet and website 0
Professional development and training 0
Other item : type here 0
Other item : type here 0
Other item : type here 0
Contingency budget 0
(c) Total Operating expenses 0
Finance expenses
Bank fees 0
Bank interest 0
Other item : type here 0
Other item : type here 0
(d) Total Finance expenses 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0
(e) / (a) SURPLUS/(DEFICIT) IN MY HOME CURRENCY 0
Questions email : free@thefreeschool.education
Spreadsheet available at http://www.thefreeschool.education/finances.html
BUSINESS NAME

13. ACTUAL INCOME/EXPENDITURE: JUNE
Converter:
(a) One unit of the local currency equals 1.000 Foreign currency
MY BUDGET IN LOCAL CURRENCY Actual
Income
Income source 1 : type here 0
Income source 2 : type here 0
Income source 3 : type here 0
Income source 4 : type here 0
Income source 5 : type here 0
(b) Total income 0
Operating expenses
Travel 0
Printing 0
Utilities 0
Insurance 0
Advertising 0
Stationery 0
Staff wages 0
Rent / mortgage 0
Vehicle expenses 0
Internet and website 0
Professional development and training 0
Other item : type here 0
Other item : type here 0
Other item : type here 0
Contingency budget 0
(c) Total Operating expenses 0
Finance expenses
Bank fees 0
Bank interest 0
Other item : type here 0
Other item : type here 0
(d) Total Finance expenses 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0
(e) / (a) SURPLUS/(DEFICIT) IN MY HOME CURRENCY 0
Questions email : free@thefreeschool.education
Spreadsheet available at http://www.thefreeschool.education/finances.html
BUSINESS NAME

14. ACTUAL INCOME/EXPENDITURE: JULY
Converter:
(a) One unit of the local currency equals 1.000 Foreign currency
MY BUDGET IN LOCAL CURRENCY Actual
Income
Income source 1 : type here 0
Income source 2 : type here 0
Income source 3 : type here 0
Income source 4 : type here 0
Income source 5 : type here 0
(b) Total income 0
Operating expenses
Travel 0
Printing 0
Utilities 0
Insurance 0
Advertising 0
Stationery 0
Staff wages 0
Rent / mortgage 0
Vehicle expenses 0
Internet and website 0
Professional development and training 0
Other item : type here 0
Other item : type here 0
Other item : type here 0
Contingency budget 0
(c) Total Operating expenses 0
Finance expenses
Bank fees 0
Bank interest 0
Other item : type here 0
Other item : type here 0
(d) Total Finance expenses 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0
(e) / (a) SURPLUS/(DEFICIT) IN MY HOME CURRENCY 0
Questions email : free@thefreeschool.education
Spreadsheet available at http://www.thefreeschool.education/finances.html
BUSINESS NAME

15. ACTUAL INCOME/EXPENDITURE: AUGUST
Converter:
(a) One unit of the local currency equals 1.000 Foreign currency
MY BUDGET IN LOCAL CURRENCY Actual
Income
Income source 1 : type here 0
Income source 2 : type here 0
Income source 3 : type here 0
Income source 4 : type here 0
Income source 5 : type here 0
(b) Total income 0
Operating expenses
Travel 0
Printing 0
Utilities 0
Insurance 0
Advertising 0
Stationery 0
Staff wages 0
Rent / mortgage 0
Vehicle expenses 0
Internet and website 0
Professional development and training 0
Other item : type here 0
Other item : type here 0
Other item : type here 0
Contingency budget 0
(c) Total Operating expenses 0
Finance expenses
Bank fees 0
Bank interest 0
Other item : type here 0
Other item : type here 0
(d) Total Finance expenses 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0
(e) / (a) SURPLUS/(DEFICIT) IN MY HOME CURRENCY 0
Questions email : free@thefreeschool.education
Spreadsheet available at http://www.thefreeschool.education/finances.html
BUSINESS NAME

16. ACTUAL INCOME/EXPENDITURE: SEPTEMBER
Converter:
(a) One unit of the local currency equals 1.000 Foreign currency
MY BUDGET IN LOCAL CURRENCY Actual
Income
Income source 1 : type here 0
Income source 2 : type here 0
Income source 3 : type here 0
Income source 4 : type here 0
Income source 5 : type here 0
(b) Total income 0
Operating expenses
Travel 0
Printing 0
Utilities 0
Insurance 0
Advertising 0
Stationery 0
Staff wages 0
Rent / mortgage 0
Vehicle expenses 0
Internet and website 0
Professional development and training 0
Other item : type here 0
Other item : type here 0
Other item : type here 0
Contingency budget 0
(c) Total Operating expenses 0
Finance expenses
Bank fees 0
Bank interest 0
Other item : type here 0
Other item : type here 0
(d) Total Finance expenses 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0
(e) / (a) SURPLUS/(DEFICIT) IN MY HOME CURRENCY 0
Questions email : free@thefreeschool.education
Spreadsheet available at http://www.thefreeschool.education/finances.html
BUSINESS NAME

17. ACTUAL INCOME/EXPENDITURE: OCTOBER
Converter:
(a) One unit of the local currency equals 1.000 Foreign currency
MY BUDGET IN LOCAL CURRENCY Actual
Income
Income source 1 : type here 0
Income source 2 : type here 0
Income source 3 : type here 0
Income source 4 : type here 0
Income source 5 : type here 0
(b) Total income 0
Operating expenses
Travel 0
Printing 0
Utilities 0
Insurance 0
Advertising 0
Stationery 0
Staff wages 0
Rent / mortgage 0
Vehicle expenses 0
Internet and website 0
Professional development and training 0
Other item : type here 0
Other item : type here 0
Other item : type here 0
Contingency budget 0
(c) Total Operating expenses 0
Finance expenses
Bank fees 0
Bank interest 0
Other item : type here 0
Other item : type here 0
(d) Total Finance expenses 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0
(e) / (a) SURPLUS/(DEFICIT) IN MY HOME CURRENCY 0
Questions email : free@thefreeschool.education
Spreadsheet available at http://www.thefreeschool.education/finances.html
BUSINESS NAME

18. ACTUAL INCOME/EXPENDITURE: NOVEMBER
Converter:
(a) One unit of the local currency equals 1.000 Foreign currency
MY BUDGET IN LOCAL CURRENCY Actual
Income
Income source 1 : type here 0
Income source 2 : type here 0
Income source 3 : type here 0
Income source 4 : type here 0
Income source 5 : type here 0
(b) Total income 0
Operating expenses
Travel 0
Printing 0
Utilities 0
Insurance 0
Advertising 0
Stationery 0
Staff wages 0
Rent / mortgage 0
Vehicle expenses 0
Internet and website 0
Professional development and training 0
Other item : type here 0
Other item : type here 0
Other item : type here 0
Contingency budget 0
(c) Total Operating expenses 0
Finance expenses
Bank fees 0
Bank interest 0
Other item : type here 0
Other item : type here 0
(d) Total Finance expenses 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0
(e) / (a) SURPLUS/(DEFICIT) IN MY HOME CURRENCY 0
Questions email : free@thefreeschool.education
Spreadsheet available at http://www.thefreeschool.education/finances.html
BUSINESS NAME

19. ACTUAL INCOME/EXPENDITURE: DECEMBER
Converter:
(a) One unit of the local currency equals 1.000 Foreign currency
MY BUDGET IN LOCAL CURRENCY Actual
Income
Income source 1 : type here 0
Income source 2 : type here 0
Income source 3 : type here 0
Income source 4 : type here 0
Income source 5 : type here 0
(b) Total income 0
Operating expenses
Travel 0
Printing 0
Utilities 0
Insurance 0
Advertising 0
Stationery 0
Staff wages 0
Rent / mortgage 0
Vehicle expenses 0
Internet and website 0
Professional development and training 0
Other item : type here 0
Other item : type here 0
Other item : type here 0
Contingency budget 0
(c) Total Operating expenses 0
Finance expenses
Bank fees 0
Bank interest 0
Other item : type here 0
Other item : type here 0
(d) Total Finance expenses 0
(c)+(d)-(b) (e) TOTAL SURPLUS/(DEFICIT) 0
(e) / (a) SURPLUS/(DEFICIT) IN MY HOME CURRENCY 0
Questions email : free@thefreeschool.education
Spreadsheet available at http://www.thefreeschool.education/finances.html
BUSINESS NAME