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Project Management and the Technical Communicator STC-Indiana December 18, 2006
Rant Alert! ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
A “Hard Sell” of Our Value ,[object Object],[object Object],[object Object],etc... Business Continuity Projects New Product or Service Development Technical Communications  Project Management Regulatory Compliance Projects Customer / Quality Projects C-Level Management
Lessons from Failed Projects  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Purposes Tonight ,[object Object],[object Object],[object Object],[object Object],[object Object]
Part 1: Understanding Formal Project Management Techniques ,[object Object],[object Object],[object Object]
Project Management Institute ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
PMI Definitions ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
“ Project” vs. “ Product  of Project” ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Knowledge Areas ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Knowledge Areas ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Knowledge Areas ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
ITTO Model Helpful to document Inputs, Tools&Techniques, and Outputs (ITTO) of each process or task I nput(s) T ools & T echniques O utput(s) Activity Outputs of one process often become Inputs to others
Process Groups ,[object Object],[object Object],[object Object],[object Object],Phases in project life-cycle 2 processes Closing 5 7 processes Monitoring and Controlling 4 7 processes Executing 3 26 processes Planning 2 2 processes Initiating 1
1. Initiating Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1A: Project Charter   ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1B: Preliminary Scope Statement ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2. Planning Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2A. Administrative Planning ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Project Management Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Project Management Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Project Management Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Project Management Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2B. Execution Planning ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Work Breakdown Structure (WBS) Can be presented graphically… Create a Manual 1 Define 2 Design 3 Develop 4 Deliver 1.1 Audience 1.2 Purpose 2.1 Scope 2.2 Structure 2.3 Level of   Detail 3.1 Write 3.2 Add   Graphics 3.3 Index 3.4 Edit 4.1 Copy 4.2 Post 4.3 DMS
WBS …  or as a numbered outline: Creating a Manual 1 Define 2 Design 2.1 Design Scope 2.2 Design Structure 2.2.1 Front Matter 2.2.2 Main Body 2.2.3 Back Matter 2.3 Level of Detail 3 Develop 4 Deliver MS-Project uses this scheme
Applied to Processes w/ ITTO ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
3. Executing Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
4. Controlling Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
5. Closing Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
PMBOK Guide ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Part 2: Adding Value to Project Teams ,[object Object],[object Object],[object Object]
TechComm Opportunities ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
A. Represent The Organization ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
B. Represent The Project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
C. “Suggest” Changes ASAP Initiation T i m e  &  C o s t Execution Planning Closure
PMI Resources ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Questions ,[object Object],[object Object],[object Object],[object Object]

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Project Management for Technical Communication Professionals

  • 1. Project Management and the Technical Communicator STC-Indiana December 18, 2006
  • 2.
  • 3.
  • 4.
  • 5.
  • 6.
  • 7.
  • 8.
  • 9.
  • 10.
  • 11.
  • 12.
  • 13. ITTO Model Helpful to document Inputs, Tools&Techniques, and Outputs (ITTO) of each process or task I nput(s) T ools & T echniques O utput(s) Activity Outputs of one process often become Inputs to others
  • 14.
  • 15.
  • 16.
  • 17.
  • 18.
  • 19.
  • 20.
  • 21.
  • 22.
  • 23.
  • 24.
  • 25. Work Breakdown Structure (WBS) Can be presented graphically… Create a Manual 1 Define 2 Design 3 Develop 4 Deliver 1.1 Audience 1.2 Purpose 2.1 Scope 2.2 Structure 2.3 Level of Detail 3.1 Write 3.2 Add Graphics 3.3 Index 3.4 Edit 4.1 Copy 4.2 Post 4.3 DMS
  • 26. WBS … or as a numbered outline: Creating a Manual 1 Define 2 Design 2.1 Design Scope 2.2 Design Structure 2.2.1 Front Matter 2.2.2 Main Body 2.2.3 Back Matter 2.3 Level of Detail 3 Develop 4 Deliver MS-Project uses this scheme
  • 27.
  • 28.
  • 29.
  • 30.
  • 31.
  • 32.
  • 33.
  • 34.
  • 35.
  • 36. C. “Suggest” Changes ASAP Initiation T i m e & C o s t Execution Planning Closure
  • 37.
  • 38.