1. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Chapter 26
Budget and Other Special Proposal Sections

2. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Budget
• Follow specific instructions if provided
• Ask administration for help
• Include direct and indirect costs
• Costs should be realistic and justified
• Costs to include:
• Personnel
• Equipment
• Operations (Supplies, travel, animals, facilities,
consultants, etc.)

3. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Sample Budget
Personnel
Title Salary %Effort Requested Fringe Total
Peter Mayer PI $xxx,xxx 5% $x,xxx $x,xxx $xx,xxx
Todd Blewett Grad. Student $xx,xxx 90% $xx,xxx $x,xxx $xx,xxx
TBN Postdoc $xx,xxx 100% $xx,xxx $x,xxx $xx,xxx
Materials and Supplies
Reagents $xx,xxx
Equipment X $xxx,xxx
TOTAL $xxx,xxx

4. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Budget Narrative/Justification
Example
Peter Warneke, Ph.D., Associate Professor and Principal
Investigator, will devote 5% of his effort to this research
project. He will provide guidance to the research staff and be
involved in the design of the experiments.
Erin Toddl, Graduate Research Associate, will devote 90%
of her effort to this research project. She will examine the
localization of . . .

5. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Other Funding Sources
List active and pending funding sources if requested
Example
Current Support/Institutional Support
Department of ABC, Y University, “Start-Up” Support (PI:
John Doe) (9/1/2013 - present) $xxx,xxx
Overlap: None
Pending
Regulation of X, Department of Defense (IDEA Award)
(1/1/2014 – 1/1/2017)
Overlap: None

6. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Other Proposal Sections
Check proposal instructions carefully
Ensure that the proposal contains all sections
required
Other sections could include:
Note: specific names of sections can vary

7. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Collaborative Arrangements
State with whom you are planning to collaborate
and how
Example
Our collaborative network will be maintained by visits, e-
mail, conference calls, and meetings. We will have a
minimum of two conference calls per month, an annual
meeting, as well as quarterly site visits to . . . The proposed
research is based on a collaboration that has already been
established and has worked well for several years. Our
modeling study will be an expansion . . .

8. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Dissemination Plan
Describe how the findings of your studies will be
publicized
Example
We plan to present our research findings at two major
conferences: the Fall Meeting of Y and the General Assembly
Z. In addition, we aim to submit our research articles to either
the Journal of A or B Journal International. These two
journals are the top-class journals in the field, thus securing
the most critical reviews for our research.

9. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Education and Outreach
Consider including:
•Workshops
•Guided scientific tours
•Seminar series
•School programs
•Scientist training

10. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Sample Education and Outreach
The funding requested in this proposal will be used to support
and train four minority graduate students. Their training will
include …
As part of the outreach planned for the proposed project,
we will make any data we obtain available on the web …
others to use the information for their own research and
approaches, including for data mining or for developing or
verifying diverse theories. In addition to participating in a
community outreach program, in which we will give three
workshops on X, we will hold an annual seminar series to
which the wider community will be invited. Key findings of
our project will also be made available through publication
and presentations at conferences.

11. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Expected Outcomes
Outcomes can be listed separately or in the
Approach/Research Design section
Example
The proposed project represents a major step toward a self-
consistent theory of X. Overall, the study will broaden our
understanding of Y. For the field of physics, this project will
produce a new model that can generate insights into X. For
the computational field, the project will lay a knowledge base
for the application of specific methods to large-scale Y.

12. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Evaluation Plan
Highlight the significance of the problem by relating
it to one or more of the following criteria
Example
The proposed project represents a major step toward a self-
consistent theory of X. Overall, the study will broaden our
understanding of Y. For the field of physics, this project will
produce a new model that can generate insights into X. For
the computational field, the project will lay a knowledge base
for the application of specific methods to large-scale Y.

13. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Impact Statement
Include this section at the very end if possible
Include this section even if not asked for
Example
Support for a new building would have the greatest and most
lasting impact on X. Such a dedicated facility will meet
evolving, long-term educational and research needs. In
recognition of such a transformative gift, the new building will
provide a wide range of highly visible naming opportunities
such as an appropriate recognition of the AAA Foundation. It is
our hope that the AAA Foundation will be a partner in this
important endeavor.

14. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Sample Organizational Chart
Research
scientist
Research
scientistAdvisory
Committee
Advisory
Committee

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Personal Statement
Describe why your experiences and qualifications
make you well-suited for the job
Example
The proposed project will test X. My training and professional
career have prepared me well for the proposed study. I have a
broad background in A and B. As a postdoctoral research
fellow, I worked on . . . My work has applied interdisciplinary
approaches to address XX . . . My research has advanced both
methodology and public health applications . . . The proposed
project builds logically on my prior work. During these
investigations I will oversee and collaborate on A and on . . .

16. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Personnel
• Describe your team and expertise
• Show that you and your team are most
qualified
• List work expertise, previous related
projects, references, training, education, etc.

17. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Sample Personnel Section
Example
The team is in a unique position to carry out the
proposed project due to the complementary expertise
of its members in three essential areas. Professors X,
an expert in Z, will be responsible for directing the
overall project, including setting priorities and
assessing problem areas. Professor Y will guide the
biological parts of the work, while Professors T will
manage the technical and mathematical aspects.

18. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Recognition Statement
Describe how institution will recognize the sponsor
Example
a)Z University proposes to name the program in recognition
of the AAA Foundation’s support. This program will consist
of the faculty, postdoctoral fellows, and students
associated with the research program over the 3 years of the
grant.
b)Scientific papers and presentations that arise from the
research conducted within this project will acknowledge the
support of the AAA Foundation.

19. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Timeline
• Project schedule and key milestones
•Can be separate section
• Show that you have a logical plan
• For larger project, milestones include
progress reports and deliverables

20. Scientific Writing and Communication, 2e Angelika H. Hofmann Copyright © 2014 by Oxford University Press
Sample Timeline
AIM Year 1 Year 2
Aim 1
Description of X
Aim 2
Y g for generation
Aim 3
Development of Z