Class 8 Public Administration 2

1. Quality Education For All

2. PUBLIC ADMINISTRATION

3. What is Public
Administration?
Definition of Public
Administration.

4. ● Public administration is the pillar of the
government.
● Serves various functions in the interest of
the public.
● Implements laws and policies.
● Necessary to protect social security.
● Supports legislature and executive.
Importance of Public
Administration

5. DISAGREEMENT
● Some believed that, the scope of
public administration is wide.
● On the other hand, others believed
that the scope of public
administration is narrow.

6. POSD CORB PERSPECTIVE
● Luther Gulick proposed.
● P- PLANNING
● O- ORGANISATION
● S- STAFFING
● D- DIRECTION
● CO- ORDINATION
● R- REPORTING
● B- BUDGETING

7. RECRUITMENT AND
TRAINING

8. ● The process of searching eligible
candidates for the civil services is called
recruitment.
● An efficient administration is based on
efficient recruitment process.
● If an efficient, honest and eligible person
is selected to civil services, the person
delivers good public services through
creativity, intelligence and positive
behaviour.

9. ● If the recruitment process is
more scientific and efficient,
public administration becomes
more efficient by having
efficient civil servants.

10. METHODS OF
RECRUITMENT

11. ● Two types of recruitment
Direct Recruitment
Indirect Recruitment

12. ● Direct recruitment: It is the most
popular and scientific method of
recruitment. Recruiting eligible
candidates through competitive
examinations in a fixed pattern is
called ‘Direct Recruitment’.
The candidates need to have some
general qualification and specific
qualification to enter into the service
through ‘direct recruitment’.

13. ● Indirect recruitment: It is
selecting the eligible in service
personnel to higher positions is
called ‘Internal recruitment’.
Most of the countries have
adopted this method.
India have also adopted.

14. TRAINING

15. ● The efficiency of civil service personnel
depends on the quality of the training
received.
● Modern administrative functions are
complex in nature, the personnel need to
undergo proper training to know and
manage the administrative functions.
● With proper training, the personnel can
gain the knowledge to perform.

16. ● Training has a special place in public
administration.
● The challenge of managing and running
complex technical works is part of
modern governance.
● Training is a complex process.

17. TYPES OF TRAINING

18. Formal and informal training
● Formal training is a training , that is
received by the employee which is
carefully planned in advance.
● The training is provided under the
supervision of the experts.
● Informal training means the training
that an employee gains while doing
duty.
● An employee receives this training
during day to day execution of duties.

19. Pre service and post beginning
of service training
● Pre- service training prepares the
future employees for the civil
services.
● Post beginning of service training
is provided to those who have
been selected to specific posts.
This training aims to imparting
better skills and efficiency.

20. Short term and long term
training
● Short term training is of four to six week
duration.
● Example: the doctors selected through
public service commissions, undergo six
weeks training.
● Long term training duration is one to two
years.
● The training given to candidates selected
for all India services is the example of this
type of training.

21. Departmental and Central institutes
training
● The training provided by specific
department for the candidates selected for
it is called as Departmental training.
● Example: Police personnel training.
● Training provided by a central
government institution is called Central
institutes training.

22. Skill training and Background
training
● A training aiming at increasing the skills of
the personnel is called skill training.
● Example: the compulsion of B.Ed training
for high school teachers.

23. ● A training that aims at providing general
awareness is called as background
training.

24. UNION PUBLIC
SERVICE COMMISSION

25. ● Only capable people should be selected
for civil services.
● The political interferences and nepotism
should not influence the selection process.
● Public services should be kept away from
the influence of politics and personal
agendas.
● The constitution provides for the
information of independent public service
commission in order to select and recruit
capable and honest civil servants.

26. Structure
● According to the Article 315 of the
constitution, there should be separate
public service commission for the Centre
and the State.
● Two or three states can have a Joint
Public Service Commissions.

27. Membership criteria
● Half of the members of the commission
should have served in government
services.
● The tenure of the members is six years,
or completion of 65 years.
● The President has the power to dismiss
any member or chairman on the grounds
of misconduct.

28. ● The commission works
independently of legislature and
executive.
● A secretary works for the
commission and presently it is
based at New Delhi.

29. Functions
● The commission functions under article
320 of the constitution.
● Conducts exams for the recruitment of
group A and group B officers of the
central government.
Group A : Gazetted / Managerial level
Group B : Non – Gazetted

30. ● Conducts interview for direct recruitment.
● Advise government on initiation of
disciplinary action against government
employee.
● On the direction of the President, it advise
the government any needed issue.
● It conducts exams for civil services,
technical service, defence service, forest
service etc.
Among these, exams conducted for civil
services are most prominent.

31. ● IAS, IFS, IPS, IRS are some
important exams.
● They are conducted at three levels :
Preliminary exams.
Main exam.
Personality test.

32. KARNATAKA
PUBLIC SERVICE
COMMISSION

33. ● On the lines of Union public service
commission, state have public service
commission at their level as per the
direction of the constitution.
● In Karnataka, it is called ‘Karnataka
Public Service Commission’.
● It was established on 18th May 1951.
● The commission has one chairman and
nine members. They are appointed by the
Governor.

34. ● Their tenure is for six years or
completion of 62 years of age.
● The main office is in Bengaluru and
regional offices at Mysuru,
Belagavi, Kalburgi and Shimogga.

35. Functions
● Appoints the Gazetted and Non gazetted
officers of the state government through
written exams and interview as per the
directions of the state government and the
concerned department’s recruitment rules.
● Example: Assistant commissioners,
Tahsildars etc.
● Conducts departmental exams for state
government employees.

36. ● Advise government on initiating
disciplinary measures against erring
officials.
● Co- ordinates various exams
conducted by the Union Public
Service Commission in the state.

37. SECRETARIAT
(CENTRE AND
STATE)

38. CENTRAL SECRETARIAT
● To facilitate the efficient and
capable administration, various
departments and ministries are
created.
● The central secretariat is a mix of
various ministries and departments.
● The main responsibility of the
Secretariat is to aid the ministers,
who are the political heads, in
running the administration.

39. ● It has the chief secretary as the
administrative head ( connects with the
organisations of the country) and Prime
minister is the political head.

40. FORMATION OF THE CENTRAL
SECRETARIAT
● According to the article 77(3) of the
constitution, the President of India
has the powers to frame rules to
facilitate smooth and efficient
functioning of the central government.
● Each cabinet minister will have an
independent ministry. If their portfolio
is bigger, state minister and deputy
minister would be there to assist
them.

41. ● One portfolio may have more than one
department.
● For example: Home, agriculture,
defence, finance and others are
independent departments, they can
group under one secretary.

42. HIERARCHY OF SECRETARY
● Department principal secretary/
secretary/ additional secretary/
special secretary.
● Joint / additional secretary.
● Director/ deputy secretary.
● Under secretary ( Branch).
● Section officer( Section).

43. THE ROLE AND FUNCTIONS
OF THE CENTRAL
SECRETARIAT
● Secretariat is an organization that aids
the government in fulfilling its aims. It
advices the minister in framing policies.
● Secretariat aids the minister in
performing legislative duties.

44. ● It frames the regulations of administration.
● It analyses the problems carefully.
● Prepares the budget by keeping close
relationship with the finance department.
● It also works as the bridge between the
central and state government.

45. STATE SECRETARIAT
● Functions as the nerve centre of
the state government.
● Includes departments of the state.
● Ministers- political head of these
departments.
● Principal secretaries-
administrative head of the
departments.

46. ● Chief Secretary- administrative
head
● Secretaries- IAS cadre.

47. STRUCTURE OF
SECRETARIAT
● Chief minister distributes portfolios of
the ministers.
● Portfolio are different from state to
state.
● Chief secretary- administrative head
Secretariat head.
● Every government have a secretary.
● In some departments – called as
Commissioners.

48. Office of Principal Secretary
● Divided into many divisions.
● Every division functions under-
Section officer.
● Section officers- verify the papers,
files and submit to the concerned
personnel.
● Every division- Stenographers, first
division assistants, second division
assistants and other officials.

49. ● State secretariat – many officials ,
appointed for specific duration.

50. Functions of State Secretariat
● Apex body of state government
and administration.
● Helps the policy making on all
the issues related to the state.
● Functions as the advisory
expert committee to the state
government.
● Prepares budget and controls
public spendings.

51. ● Facilates internal harmony among
various departments and
consolidates various policies and
programmes of the government.
● Advises minister in formulating
draft of the bills and formulation of
rules and regulations related to
financial discipline.

52. Laws and Order
● Maintaining law and order are the
two faces of the same coin.
● Article 7th schedule – law and order
are included under the state subject.
● Central government has the
constitutional right to advice the
state government on the issues to
maintain law and order.

53. Role of Central Government
● In maintaining law and order – article
355.
● Central government has to protect the
state from external aggression.

54. ● CENTRAL ARMED
RESERVE :
Maintains law and order.
Tackles rebellion or
provides relief whenever
there is natural calamity.

55. ● BORDER SECURITY FORCE:
Formed to check criminal activities in
the borders.
Policies the border to check illegal
activities.
Police the border and provide safety
and security to the people living in the
border areas.

56. ● RAILWAY PROTECTION
BOARD:
Protects the property of
railways.
Monitors illegal activities in
trains.

57. ● CENTRAL INDUSTRIAL
SECURITY FORCE :
Provides protection to various big
industries of the central
government.
This force is also utilised to serve
the airports.

58. The role of Police
● Primary role of the state government is to
ensure law and order in the state.
● In order to fulfil this duty, state
government has a police force that will
have adequate training and functions.
● The police department comes under
Home ministry.

59. THANK
YOU