Thinking of becoming a payroll specialist with a background in accounting? As a payroll administrator, your job is to make sure that people get their deserved salaries on time. Your affinity with numbers and attention to detail can be the major capital in the job market for payroll positions. With your expertise in accounting, you are looking at a higher salary and a key position where ethics is one of the most crucial elements.

1. Step by Step Guide to Become A Payroll
Specialist In 2020
Thinking of becoming a payroll specialist with a background in accounting? As a payroll
administrator, your job is to make sure that people get their deserved salaries on time. Your
affinity with numbers and attention to detail can be the major capital in the job market for payroll
positions. With your expertise in accounting, you are looking at a higher salary and key position
where ethics is one of the most crucial elements.
If you have an eye for detail, basic office management skills and good numeracy skills, you can
be an ideal candidate for the job. You have to handle sensitive information about the employees’
salary and banking details. Naturally, you are required to be honest and discrete in your job as a
payroll administrator.
You can work for the finance team of an organization as a payroll manager. There are financial
establishments that provide payroll services to many other companies. The opportunities are
incalculable as organizations from different sectors hire payroll specialists.
How much will you earn as a payroll specialist?
According to the estimates of National Careers Service, the average salary for the payroll clerks
is between £15,000 and £28,000 per annum based on your experience. With a degree in
accounting, you are looking at a higher grade.

2. The general duties of a payroll administrator
As a payroll administrator, you work to meet a strict deadline for processing all the payments on
time accurately. Your typical responsibilities are:
• Logging the working hours of employees
• Calculating the amount of payment for individual employees
• Issuing cheques, making electronic transfers according to the calculations
• Processing additional payments in the form of holiday, sick and maternity pay
• Issuing P45s and other required tax forms
• Replying to staff queries relevant to timesheets and payslips
• Adjusting payments for overtime, tax cuts, pension, national insurance
• General administrative responsibilities like filing, documenting, software inputs, report
generating.
Prerequisites for becoming a payroll assistant
You need to highlight some essential skills in your job application for payroll administrator or
payroll clerk positions:
• Experience in administrative posts in any office/ administrative skills in other sectors
• Showcase your comfort level with numbers and your attention to detail
• IT skills to complement your expertise with numbers and documentations
• Good communication and presentation skills in presenting data and reports
Relevant work experience and accredited certifications in MS Office can boost your CV for the
payroll management roles.
Path to the career of a payroll administrator
There are a few options for you if you are planning to start your career as a payroll administrator.

3. 1. College courses
With an introductory course in bookkeeping and payroll, you can achieve your qualifications
for payroll positions. You can do the courses offline or enroll in a distant learning course.
The fundamental courses include Foundation Certificate in Bookkeeping, Level 1 Certificate in
Payroll, Level 1 or 2 Certificate in Bookkeeping. The entry requirement varies depending on the
institution.
2. Apprenticeships
If you are thinking of an advanced apprenticeship for a payroll administrator position, you will
require 5 GCSEs at grades 9 – 4 (A* – C) or equivalent qualification. English and math’s are
mandatory for payroll positions.
3. Direct applications
You can directly apply for jobs with the same qualifications for apprenticeship jobs. Experience
in relevant fields like accounting and bookkeeping will be helpful in your job search.
4. Qualifications by professional bodies
You can choose the qualifications provided by The Chartered Institute of Payroll
Professionals for better opportunities in the field. The courses vary for different levels.
In the beginning, you can look for positions like payroll clerk, payroll administrator, payroll
apprentice, payroll trainee, payroll assistant, payroll coordinator. Once you gain experience in
the field, you can advance to payroll supervisor or manager positions.
Required qualifications for payroll supervisor positions
If you have a degree in accounting or you are working in a bookkeeping position, you might
want systematic training to become a payroll specialist. From our course on payroll
management, you will get insights into the requirements for the job:
• The definition of payroll and the principles of payroll systems
• Security and confidentiality in payroll management
• How to increase the efficiency of payroll management
• About addressing risks and managing time.
With the basic understanding of payroll administration, you are ready for the qualifications
with The International Association of Book-keepers (IAB) or The Association of Accounting
Technicians (AAT).
Apprenticeships and internships are abundant in this job category. You can work and study
towards qualifications like:
• Certificate in payroll administration
• Certificate and diploma in payroll or computerized payroll
• National payroll certificate

4. As a payroll specialist, you are qualified to work for different types of organizations and
businesses in the public and private sectors. However, you will succeed rapidly if you are
experienced in accounting and bookkeeping.
Software’s used in Payroll Management
Tor Marie, in her pitch on payroll management software, lists the following payroll management
software’s which are popular in the UK:
• HMRC Basic PAYE Tools: A basic PAYE tool provided by the government for a
business with a maximum of 9 employees. You can manage your tax and national
insurance, send payment summaries and check the NINO for new employees.
• Sage Payroll: Being the 3rd largest business software provider located in Newcastle-
upon-Tyne, Sage allows you to create pay slips, generate hourly payments. With the
software, you can manage bonuses and holiday payments, student loan payments and
national insurance subtractions.
• Xero Payroll: Xero is one of the popular cloud-based accounting solutions that started
operations in the UK in 2008. The key features of the software include flexible pay
calendars, encrypted electronic pay slips, pension filings. You can submit payroll data
directly to HMRC using Xero.
• Intuit Payroll: Intuit QuickBooks Payroll works alongside QuickBooks to handle all the
major function of payroll management. The software covers tax, pension, national
insurance (NI), pay slips. It also sends real-time data to HMRC to make life easy for you.
More importantly, the software package comes with a free mobile app that allows you to
store receipts as pictures on the application.
• KashFlow Payroll: Another cloud-based accounting software that comes with
bookkeeping, HR and payroll in a bundle. The software can help you to automate payroll
approval, give employees access to pay slips, generate payroll updates in Realtime.
• BrightPay: With over 100,000 employers in Britain as clients, the software delivers high
customer satisfaction rate. The software can assess your employees for you and prompt
you to make decisions. Direct API integration with pension providers is a key feature of
the product.
• Free Agent: A balanced bookkeeping and account solution that covers payroll
management as a component. You can create weekly or monthly pay slips, create P60s
using Free Agent. The mobile app for the software provides a range of helpful features
for the clients.
• Reio: A software that tries to minimize your efforts of employee management to a great
extent. It handles payroll calculations, HMRC submission, basic HR functions. Another

5. important feature of the software is the integration options with popular platforms like
Google Suite and Xero.
• IRIS Payroll: IRIS has an impressive track record of 35 years with over 3 million British
businesses that use the software for tax returns. It provides free updates.
• Fourth: A workforce management software specifically designed for the hospitality
industry. You can manage payroll, service charge allocation, scheduling and demand
using the software.
With multi-function software, you can build your career as a payroll specialist more effectively.
However, to progress from your existing payroll administrator positions, you need
certification. With our payroll management diploma, you are in with a chance for rapid
professional development with CPD accreditation.