Equipment spare parts management is challenging when managing multiple types of equipment. Holding excess inventory of expensive spare parts increases maintenance costs. Using maintenance software and a just-in-time inventory approach can help facilities optimize spare parts inventory levels and save 5-10% yearly. Proper supplier selection also helps ensure reliable parts and avoid additional maintenance from premature failures.

1. How To Improve Your Maintenance
Spare Parts Management
Abstract from SMGlobal’s “Maintenance Software
Blog” (https://www.smglobal.com/blog/)

2.  Equipment spare parts management can be a
challenge when you have several different
types of equipment.
 Equipment spares are often expensive and
contribute a lot to the maintenance budget.
Why is this important?

3.  Identify parts required for different
maintenance tasks.
 Estimate usage over the next few months
based on the equipment preventive
maintenance schedules.
 Holding inventory you do not need for several
months adds to costs.
Tip #1

4. Depending on your suppliers (vendors) you may want to
explore use of “just in time” inventory.
Order & get parts just before maintenance jobs are to be
done.
But try to avoid job delays because parts are not available.
Lost production or cascading equipment failures will be
costly!
Tip #2

5.  Identify & classify reliable suppliers (vendors)
for all parts.
 Poor quality components can result in
premature failures and additional
maintenance work.
 Maintenance records can be useful to identify
suppliers of quality parts.
Tip #3

6.  Experts estimate that organizations can save between
5-10% on their yearly spare parts inventory costs with
maintenance management software (CMMS software).
 CMMS software can help track inventory, when to
restock items and quickly identify parts that are no
longer required (because the equipment is retired).
Use your maintenance software!

7. Read the full article on our “Maintenance Software
Blog” (https://www.smglobal.com/blog/).
The blog has a variety of articles on other topics.
You can also get a free trial of the FastMaint
CMMS Maintenance management software.
Want to learn more?