WOL White Paper: Better Safety & Security

White Paper
whosonlocation.com © WhosOnLocation Limited, All Rights Reserved.
Better safety and
security through
WhosOnLocation

White Paper
Contents
Introduction 3
Did you know 4
Safety and security starts with knowing who is on-site 5
Features 6
Service provider (contractor) management 7
What are the add-ons? 8

White Paper
3
Introduction
Cyber-attacks are on the rise across the globe and with this there’s
an increase in physical security breaches too. And a growing
compliance obligation on organizations to improve the safety and
security of the people they are responsible for. In recent years,
more and more organizations are embracing a risk-based approach
of identifying and protecting their people, assets, data, and
intellectual property.
Company boards are asking:
• Do we have a risk management policy that covers off both cyber and physical
threats to our people, assets and IP?
The Security Manager is assessing the need for:
• CCTV
• Security alarms
• Duress alarms
• Roaming security patrols
• Access control
• Guest control
The Facilities Manager is assessing the need for:
• Contractor identification
• Visitor management
• Fire alarms
• Building management systems
• Asset management and tracking
The Health and Safety Manager is accessing the need for:
• Hazard identification
• Guest and contractor awareness of hazards
• Employee safety on and off-site
• Incident management
• Tools to account for people in the event of an incident
The Information Security Manager is accessing the need for:
• Data protection
• Intrusion detection
• Access rights
Regardless of what hat you wear, the security and safety of your people, assets, and
IP is fundamental to your organization.

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4
Did you know
• Insiders / contractors are the most likely perpetrators of security incidents
reported in South America1
• 72% of security incidents at financial services organizations involved a
current or former employee1
• Third parties with trusted access were responsible for 41% of the detected
security incidents at financial services organizations1
• 62% of security incidents at industrial product organizations involved a
current or former employees1
• The majority of employees perpetrated their acts while in the office right
under the noses of co-workers2
• Most crimes by trusted parties (insider and privileged users) are perpetrated
for financial or personal gain.2
• The two most common insider threat scenarios involve perpetrators taking
data to start their own competing company (30%), or to help secure
employment with a rival (65%).2
• 75% of Insider Intrusions are handled internally – without legal action or law
enforcement.3
• In US healthcare the top 3 perceived threat motivators were workers
snooping on relatives/friends (80%), financial identity theft (66%), and
identity theft (51%).4
• 57% of respondents consider employees the most likely source of an attack.
1. The Global State of Information Security Survey 2015, a worldwide study by PwC, CIO, and CSO
2. Verizon’s 2014 Data Breach Investigations Report
3. CERT’s 2014 U.S. State of Cybercrime Survey
4. 6th Annual HIMSS Security Survey
5. Get ahead of cybercrime. EY’s Global Information Security Survey 2014

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5
Safety and security
starts with knowing
who is on-site!
Here at WhosOnLocation we believe the safety and security of
people, assets, and IP starts with people. It’s about specifically
knowing who is allowed on-site, who is due on-site, and
most importantly, who is on-site right now. We want to give
people the peace of mind that they can account for everyone.
We’re pioneers using technology to create a safer and secure
environment for organizations.
You’re in control
WhosOnLocation gives you total non-intrusive control of your premises. You get
tools to efficiently manage all people moving in and out of your premises. You’ll
have clear visibility and security over access to your premises, while teaching
and enabling best practices.
We believe in doing things better and smarter, making your work environment
safe and secure for all by putting you in full control, regardless of the situation
Tools that help
WhosOnLocation provides a powerful set of tools to help you strengthen
the security of your organization, assets, and IP. Increasing the safety of your
people. These tools center on managing the rights of people to be on-site, and
then tracking their presence into and out of your organization’s locations.
Visitor management
Traditionally managing who is allowed on-site requires a number of solutions:
• employee in and out boards, employee sign-out books, staff directories etc
• contractor management systems — contractor sign in and out systems
• visitor management systems — guest sign in and out sheets and books
• hazard broadcasting services
• photo ID card tools
• induction management.
WhosOnLocation delivers all of these tools into a single, easy to set-up and
easy to use solution in a way that is smart, intelligent, robust and secure.

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6
Features
Pre-register your guests
WhosOnLocation allows you to pre-register your guests before they arrive, or if they visit
regularly. This gives you time to capture and validate their identity. You can also limit guests’
use of kiosks to pre-registered guests only to tighten on-site security. Your receptionist
will be able to prepare ahead of time for any special requests. For example, pre-print guest
passes, book meeting rooms, prepare beverages, or have induction ready.
Visitor policy management
WhosOnLocation allows you to manage your Visitor Policy effectively.
• Personalize questions to meet requirements of location include
plain text answer, memo, single choice, multiple choice, images,
and video question and answers.
• Create conditional question workflows.
• Capture details of guests that would need assistance to
evacuate the location.
• Share guest arrival by sending notifications using email or SMS.
• Include multiple recipients into the notifications including security teams.
• Include notifications to nominated email and/or SMS recipients when
a person is not being hosted by an employee.
Print guest passes
Print passes for your guests and contractors. They can be printed from a kiosk or by the
reception or security team. You can include a bar code to scan in and out easier and faster.
Reception and security guard management
• Your reception or security team can sign in your guests, contractors, and employees.
• They can validate a person’s permissions and rights to be on-site before granting access.
• They can look up employee and contractor photos to validate the person in front of
them.
Employee attendance
Strengthen your employee safety and security by knowing where they are on-site. And
WhosOnLocation will record sign out dates and time.
Your employee can:
• Use their own PC to tag on and off.
• Use the Employee In/Out Board for iPad or PC to sign in.
• Sign in and out at reception.
• Scan in using ID Car or other Token (barcode and RFID Supported).
• Use the WolMobile employee app for themselves on or offsite. This includes Geolocation
tracking (iOS and Android supported).

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7
Service provider
(contractor)
management
Organization and contractor management
Manage records of your contractors to ensure the visits are legitimate.
Ensuring the safety of your people.
WhosOnLocation allows you to manage:
• profiles for each contractor organization
• contractor categories and groups
• Contractor Insurance
• access rights
• access rights to WolMobile app
• induction records.
Contractor presence management
Using WhosOnLocation your reception team can search for an approved contractor
and sign them in or out. They can also assign guest passes.
Contractors are able to:
• sign in using a guest kiosk
• scan in using ID card or token (Barcode and RFID Supported)
— requires the Identity Management Add-on
• sign in or out using their mobile phone — requires WolMobile.

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8
What are the
add-ons?
Asset management
Asset Management allows you to manage your assets. This includes:
• Creating a register of assets.
• Assigning assets to Types, and Groups.
• Linking an asset to a geolocation on a map.
• Looking up assets by search tools or barcode or RFID scan.
• Assigning assets out to guests, employees, service providers.
• Tracking assets due back — date and time
• Reporting on asset history and movements.
Acknowledgement (hazard warning) notice management
Administrators can create and publish acknowledgement notices (hazard warnings).
They can be acknowledged at a kiosk, on WolMobile, by your Location Manager
(receptionist), or directly by an employee after logging into WhosOnLocation.
Identity management
Set-up and create tokens that can be used by employees to scan into and out of a
location using a kiosk. Report on when a token (card) was used.
Geolocation services
• Employees and contractors can ‘send’ their current GeoLocation using WolMobile,
or activate a ‘follow me’ feature which allows the user’s location to be updated as
they move.
• Report users can view a map displaying employees and contractors’ location
• Dashboards
• Create custom dashboards to display key people presence management statistics.
• Total Number of people on-site (Employees, Contractors, Guests)
• Names of people on-site
• GeoLocation of employees off-site
• GeoLocation of contractors and employees off-site.

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9
What are the
add-ons?
(continued)
Evacuation management
To effectively manage site security and safety you need to be able to identify
who is on-site in any operation, anywhere in the country, or the world instantly.
Using WhosOnLocation allows you to do this. Features include:
• WolEvac a mobile app for managing roll-call.
• Zone clearance.
• SMS/Text Self-Verify Reporting.
• Access to guest and employee attendance reports.
• Reports by location period range.
• Custom filters and user specific favorite report management.
• Information can be exported as a .csv or PDF.
• Dashboards displaying real time presence of all people on-site across
one or many locations.
• SMS/Text messaging reporting
What features our customers use
WhosOnLocation has been used across a wide range of customer environments to
help strengthen their security. Whether it was to protect assets, intellectual property,
people, or a combination of all three. WhosOnLocation supports other security
initiatives to deliver a total security solution.

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10
What are the
add-ons?
(continued)
What features our customers use
WhosOnLocation has been used across a wide range of customer environments to
help strengthen their security. Whether it was to protect assets, intellectual property,
people, or a combination of all three. WhosOnLocation supports other security
initiatives to deliver a total security solution.
Here’s some of the functionalities that have been used by our customers.
Prisons
• Contractor Management
• Photo ID card issuing to contractors and other service providers
• Approved items allowed onsite list
• Restricted Items not allowed on-site
• Asset Management (to manage issuing temporary access cards and keys)
• Induction records
• Document uploads of driver’s license and security clearance
• Multiple location access control points with multiple kiosks
• Barcode | RFID quick scan in and out
• Surrendered items
Construction sites
• Contractor management
• Photo ID card issuing to contractors and other service providers
• Asset Management (issuing of temporary access cards and keys)
• Multiple location access control points, multiple kiosks
• Barcode quick scan in and out, overdue alerts
Corporate and government buildings
• Contractor management
• Visitor management
• Photo ID card issuing to contractors and employees
• Asset management (issuing of temporary access cards and keys)
• Multiple location access control points
• Multiple kiosks

White Paper
Victoria ArmstrongDarren Whitaker–Barnett
International contact
+64 (0)4 891 0886
+64 (0)27 4282 987
victoria@whosonlocation.com
@WhosOnLocation
+64 (0)4 891 0886
+64 (0)21 241 7169
darren@whosonlocation.com
@WhosOnLocation
Operations SenseiTrusted Advisor to Customers
1800 501 1761
0808 189 1412
800 387 7031
1300 106 541
04 891 0886
About
WhosOnLocation
WhosOnLocation is the leading provider of proven,
cloud-based people presence management software.
We service clients around the world including the government,
manufacturing, financial services, corporate, utilities, energy,
construction, health, high–security, and education sectors.

WOL White Paper: Better Safety & Security

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