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What is docuvita document management system?
Docuvita is a document management system designed for small and medium-sized businesses, facilitating electronic document processes such as capturing, tracking, and archiving. It offers features like audit-proof compliance, full-text search, and seamless integration with existing software, enabling users to manage documents efficiently across devices. By reducing document handling costs and improving productivity, Docuvita ensures regulatory compliance and enhances team collaboration.
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What is docuvita document management system?
- 1. docuvita Powerful Document Management forSmall and Medium-Sized Companies
- 2. Document Management System(DMS) is an electronic solution that helps organisations to streamline their document management processes
- 3. It enablescapturing, retrieval, sharing, tracking, revision, distribution and archiving of any type of digital document and hence information and data they contain across the company docuvita DMS It offers easy traceability of documents and audit trail of document creation, access, modification, approval and submission ensures statutory or regulatory compliance, such as tax declarations, conformation to various standards (e.g. ISO, FDA, etc.) and GDPR.
- 4. Do you dealwith any of these problems?
- 5. No more spaceto store your business documents?
- 6. Can’t find the documentyou are looking for?
- 7. This is howyou will manage documents and processes with docuvita
- 8. docuvita DMS The Solution SAVETIME & RESOURCES NOW!
- 9. docuvita DMS Access yourdocuments anytime and anywhere docuvita is compatible with all devices including desktops, laptops, smartphones and tablets Access your documents anywhere
- 10. Ready for theFuture docuvita – Key Features Audit-proof, GDPR ready Quickly find content and keywords Workflows to support processes Intuitive interface for easy learning Easy adaptability and integration Web-Service API to connect to external products Works on-premise and in the cloud Web-based Client for usage on any device
- 11. docuvita Functionality Store all filesin one central repository. In docuvita you can store all your document types: doc, docx, pdf, xls, xlsx, ppt, scanned documents, video, images Automate all the document-driven processes with the powerful docuvita Workflow Server. Scan documents and convert the content into usable information for the business Powerful Full-text Search capabilities that allows you to search documents or the document content in fraction of seconds
- 12. docuvita, one Document Management System to manageall your files coming from any source.
- 13. Effectively Manage Documents Capturing with Scan, Barcode,Mass import, email Search & Retrieve Documents Guest User Access Outbound Documents Archiving Workflow, Processes, Follow Up, … Internet Secure Deletion, Retention Management docuvita Document Management
- 14. docuvita – DataImport with AutoProfiler docuvita Database docuvita.AutoProfiler •XML-based importing tool •Realization of import scenarios of all kinds •Documents (PDF, COLD), Scanning, E-Mail The AutoProfiler is a powerful function for the semi-automatic or fully automatic transfer of data and the realization of various import scenarios
- 15. docuvita – NativeWorkflow Engine Start User Task Auto Tasks End User-configurable workflows support business processes Fully integrated workflow engine Realization of user tasks Automation of tasks
- 16. docuvita – NativeWorkflow Engine Scan Invoice Collect Data Extract Data Automatic Storing Automatic Classification Search & Import Automation of Document Import & Data Collection Automation of Data Entry in ERP / CRM Validate DataEnd
- 17. docuvita Data Security Multi-Level DeleteFunction File Encryption Prevent Document Manipulation User Access Control
- 18. docuvita Advanced Integration With docuvitayou can protect any existing IT investments while keeping your data available centrally. docuvita enables seamless integration into existing software like ERP, CRM, mail server, MRP and it is compatible with all known scanners, printers and MFP-devices. Documents Stored and Managed Centrally
- 19. docuvita document managementsystem Benefits
- 20. docuvita Disseminates the informationto all the Departments AccountingCustomers Suppliers HRManagement Board
- 21. docuvita Boost Teamwork Versioning For authorizedusers, it is always possible to access older document versions and to see who has edited them. Notes Function Personal notes on documents, folders and files allow you to transfer document-related information without necessarily embed it directly into the document. Check-In and Check-Out When a document is marked for editing (Check-in), other users can see directly who is editing the document and when processing is complete (Check-out). Workflows Handle your business processes clear and easy. Common actions include e.g. querying decisions, monitoring deadlines, automatically sending e-mails and many more.
- 22. docuvita Benefits HR Finance Engineering Cust Svc S/R Q/A Sales Marketing IT Production Costs CEO/ President Profit Processes Employees Cost offiling Cost of Lost and Misplaced files Equipment Improve Customer Service Internal collaboration Compliance with Legislative Framework and Quality Assurance Standards
- 23. Reduce Document Handling Costs By goingpaperless, our customers have decreased document-related costs by 20%- 40% with docuvita.
- 24. Boost Productivity On average, docuvitacustomers have freed up 30 to 60 minutes a day for each of their employee by eliminating manual tasks like paper management, finding documents and document sharing.
- 25. Reduce Regulatory Compliance Costs docuvitacustomers meet compliance requirements with easiness and have decreased the related costs by 42%. docuvita customers are GDPR compliant by design!
- 26. Improve Process Efficiency & ControllingCosts With docuvita.WorkflowServer customers have optimized their approval processes for invoices, contracts or quality management processes and reduced their costs by 37%.
- 27. Marcus Wagner Director Business& Finance International School of Augsburg “We achieved the digital transformation of our school with docuvita and we realized the multiple advantages of the solution, such as in the field of processing the incoming invoices. The entire workflow - from receipt to payment - is automated, saving a lot of time Moreover, the automation of the processes minimized the typical human errors, such as incorrect filing or accidental deletion of a file. “ Why chose docuvita DMS??
- 28. Medical Document Archivein a big University Hospital docuvita White Label Version Invoice Archive at the EDI Leader Seeburger AG One of Europe's largest university hospitals (Central Facility Management; Invoice, HR prospectively) QMS at PTA Business Consulting docuvita Customers & Partners
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