This weekly administrative checklist outlines various daily, weekly, monthly, and as-needed tasks including answering phones, posting invoices and payments, scanning documents, updating records and logs, assisting with shipping and receiving, responding to emails, payroll activities, sales tax preparation, and other administrative duties as required.

1. Weekly Administrative Checklist
For:____________________________________
Daily:
 Answer phone and greet visitors
 Post invoices for received items
 Post & Scan Customer Payments
 Review items in placed and coming folder to pull old items are in there and match up any stray items
with the appropriate invoice.
 Note the appropriate order is Packing list on the bottom then confirmation then invoice then
copy of check or payment confirmation (if applicable)
 Scan and file completed Delivery Tickets
 Rename and file items in scan folder
 Match Credit Card Transactions
 Update Vehicle Mileage Log
 Assist in Shipping/Receiving/Return of packages
 Respond to Vendor/Customer emails as directed
Weekly:
 Payroll (see separate checklist)
 Match completed Work Orders to Weekly Shipment report
 Add all current Molding profiles to Website
Monthly:
 Prepare Sales Tax Spreadsheet
 Prepare and distribute 401K packages
 Pull A/P paid by Credit Cards for review and payment
 Pull A/P invoices from online vendors and post
 Prepare FPL payments for due date and post in QB’s the week of the due date
As Needed:
 Prepare Lien Releases, NTO requests, etc.
 Notarize documents for company
 Update Project List
 Update Attendance binder
 Order Uniform Shirts when needed
 File Sub-Contractor Insurance Certificates
 Update Molding profiles on Website
 Update Scaffold inventory with Job Locations
 Respond to miscellaneous Management requests