vouching of purchase book, purchase return book, sales book and sales return book

1. VOUCHING OF PURCHASE BOOK,
PURCHASE RETURN BOOK, SALES
BOOK AND SALES RETURN BOOK
PRESENTED BY:
ANAND SARAN
142005

2. MEANING OF VOUCHNG
• Vouching is defined as the verification of entries
in the books of account by examination of
documentary evidence or vouchers, such as
invoices, debit and credit notes, statements,
receipts, etc.
• It means to test the truth of items appearing in
the books of original entry.

3. TECHNIQUES OF VOUCHING
• Documentary evidence
• Correct Accounts
• Agreements
• By-Laws
• Mortgage Deeds
• Minutes Books

4. PURCHASE BOOK
In the purchase book, we record all transactions
related to credit purchases of goods only and these
goods are trading goods. The company deals in
these goods and products.

5. VOUCHING OF PURCHASE BOOKS
• Internal control examination
• Checking of invoices
• Comparison with order book
• Checking of authority
• Over-all checking

6. CHECKING INVOICES
 The date of invoice.
 The name of the supplier.
 The entry in the goods received register.
 The account involved.
 Initials of the checking authority.

7. PURCHASE RETURN BOOK
• The Purchase returns book is a subsidiary book
which records return of goods purchased on
credit.
• Entries are made in the purchase return books
on the basis of debit notes.

8. VOUCHING OF PURCHASE RETURN
BOOK
• Examine debit note issued to the supplier.
• Verify with reference to relevant corresponding
records in the goods outward book or the stores
records.
• Examine in depth to eliminate the possibility of
fictitious purchase returns
• Cross check with reference to original invoices

9. SALES BOOK
• Sales Day book is used to record the credit sales
of goods only. It means only credits sales of
merchandise or goods meant for sale are
recorded.
• Sales of fixed assets and other current assets
except stock of merchandising goods are not
recorded in the Sales Book.

10. VOUCHING OF SALES BOOK
• Internal check system
• Checking of invoices
• Duplicate invoices
• Checking authority
• Comparison with order book
• Verification of year
• Dispatch of goods: comparison with goods
outwards book or store register
• Sale of fixed assets
• Over-all checking

11. SALES RETURN BOOK
• Sales returns book is also called returns inwards
book.
• It is used for recording goods sold on credit
returned to us by our customers.

12. VOUCHING OF SALES RETURN BOOK
• Checking credit notes
• Comparison with goods inwards book
• Checking casts and postings
• Condition of goods returned
• Genuineness