The document contains an organizational chart for the Vizag Shipping team and outlines responsibilities for shift executives/in-charges, data entry executives, and the MIS executive. Key roles include overseeing loading/unloading operations, documentation preparation, manpower planning, safety compliance, and inventory management/reporting.

1. Vizag Shipping Org Chart
Shipping Team Leader
Note: No Leave / Weekly
off relievers for shift In-
Charges & Shift executives
MIS Executive
A Shift In-charge / B Shift In-charge / C Shift In-charge /
Executive Executive Executive
Shift Executive Shift Executive Shitf Executive
Data Entry Data Entry Data Entry
Loading / Unloading Loading / Unloading Loading / Unloading
Checker Checker Checker
Shift Casual Shift Casual Shift Casual
Classified - Internal use

2. Shift executive / In-charge Roles & Responsibilities
 Reporting before 15 minutes to duties.
 Take update of previous shift pending status - pending Orders for Dispatch , Vehicles to be unload / Loaded,
 Do review of site traffic condition & verify abnormalities and get focus.
 Get data from previous shift pending documents to be processed, Man-power planning done for the shift & co-
ordination with contract supervisor get man power
 Get update of previous shift Issues and any gaps to follow-up and takeover the shift do the pending follow-ups.
 Conduct DMS with casual on Safety briefing & TBT.
 Checking fork-lift condition and break down records updating.
 Planned manpower deployment to their duties of fork-lift operators, checkers & casuals.
 Planning of fork-lift operator rotation and casual loading unloading rotations.
 Depot Dispatch plan & pending for further dispatches details and execute follow-up
 Follow-up with depots for primary vehicles.
 Communication updated for their mails & replies
 Depot packing list preparation & print based on vehicle type & create type.
 Upcountry packing list print & if require reallocations.
 Preparation invoice, preparation of waybill etc.
 Monitoring vehicles reporting for loading / unloading in the shift.
 Arrange warehouse for storage of Fills & empties.
 Arranging of LPG for fork-lift.
 Follow up with Production & Q A for releases.
 Preparation of work permits for pallet repair & other works.
 Coordination with transporter & company salesmen for placing vehicles to loading & unloading,
 Clear loading bay / unloading bays immediately making documentation if gap communicating to RTM / HOD.
 Communicating shift productivity / problems to HOD’s.
 Attending Weekly meetings of OE, TPM, GMP & Safety Gambawalks.
 Planning for next shift manpower with Co-Ord with HR & CL supervisor based on dispatch plan which provided by RTM.
 Communicating to next supervisor /HOD about available vehicles for next shift for loading / unloading
 Requisitions for next day CL & closing of Cola manning in Colanet.
 Checking all transitions made in COLA for the shift with DEO & checkers counts of FG .
 Handing over shift to next super visor.
Classified - Internal use
DEO activity highlighted

3. Shift Executive
 Taking unloading vehicle details from the previous shift executive and start unloading activity with casual.
 Prepare pending ERA, EDA, GRN taken over from the previous shift executive with supporting documents.
 Glass transfer to Production as per the packing list & scheduled production.
 Preparation of ERA for unladed vehicles in the shift immediately for supporting COL limits to distributors &
depots clearing GIT.
 Preparation of GRN for unloading of sourcing vehicles.
 Preparation of EDA for other units
 Shift production count run wise, SKU wise, MRP wise
 Counting of Dirty, Mixed, Chipneck along with production executive and close GRR with coordinating
production.
 Putting TPM boards for fresh stock received & Produced.
 Monitoring unloading casual & control usage of PPE in shipping.
 Monitoring usage of Stoppers & fall protection usage by truck drivers & cleaners.
 Checking of unladed truck body condition and get cleaned by the truck cleaner.
 Tracking of unsorted glass / shortages, vehicles wise.
 Coordinating with transporters for placing for unloading and bay clearance.
 Attending DMS & Safety briefing.
 Follow up for PO with procurement for witch stocks received from different locations .
 Taking ERA print for distributor vehicles.
DEO activity highlighted
Classified - Internal use

4. MIS Executive
 Preparation of Daily reports, Plant DSR, all Depots empties, Inventory of plant along with production
schedules details.
 Starts Physical count of FG ( RGB & PET) with MRP wise counting.
 Reconciliation with book stock and finding gaps if any of drainage, leakages of ware house & booking
Cola.
 Warehouse rounds and finding drainage, HK, GMP & GWP gaps and focus on those areas & updating
checklists.
 Communication updated for mails & replies
 Random checking of FEFO for stock rotation.
 Near BBD and ageing stocking follow-up for liquidation.
 Draining follow-up of Leakages & damages on daily basis.
 Truck Turn Around data entry.
 Weekly ageing report preparation for unit with Co-ordination of Depots.
 Monthly reconciliation of FG with finance.
 Attending DMS & Safety briefing.
 LPG consumption tracking.
 Arranging e-waybills for RMPM
Classified - Internal use

5. Thank
you
Classified - Internal use