This document provides a training course on adding and editing text in Microsoft Visio 2007. The course covers how to add text to shapes by clicking on them and typing, how to edit existing text by double-clicking shapes, and how to create freestanding "text-only shapes" using the Text Tool. The document includes lessons, goals, instructions, examples, test questions, and a reference card to reinforce the key techniques taught in the course.

1. [Your company name] presents: Microsoft® Office Visio®2007 Training Let’s talk about text

3. Lesson: Add and edit textThe lesson includes a list of suggested tasks and a set of test questions.

4. Let’s talk about text Overview: Shapes alone don’t make a diagram Shapes, the components that make up any Visio diagram, are highly effective in communicating information, ideas, processes, and so on. But shapes alone don’t make a diagram. Text—long or short, descriptive or instructional—is also essential. This course will talk about text: how to add it to shapes and how to add it on its own. You’ll also learn how to edit text and avoid common pitfalls.

6. Add freestanding text—text that is not associated with a shape—to the page.

8. Let’s talk about text Add and edit text There are lots of places for text in a Visio diagram, as the picture shows. You use text to label your shapes so that they mean something to people. You can also label the connectors, or the lines between the shapes. But text is also important for titling the diagram at the top of the page. And sometimes you need text that just sits there, independent of a shape.

9. Let’s talk about text Click to add text Most shapes just need a quick text label. There are several ways to add simple text to shapes. But the one shown in the picture is sure-fire: Click the shape. Start typing. Visio will zoom in on the shape.

10. Let’s talk about text Click to add text Most shapes just need a quick text label. There are several ways to add simple text to shapes. But the one shown in the picture is sure-fire: When you’re done, click an empty part of the drawing page to return to the zoom level you were at before. The text appears on the shape.

11. Let’s talk about text Click to add text Why all this zooming around? So that you can see what you are typing. There are occasions where it won’t zoom, though. For example, if you’re zoomed in close enough, or if the font size is big enough to read.

12. Let’s talk about text Double-click to edit What if you need to edit text that’s already on the shape? You do things a little differently: Double-click the shape. Visio will zoom in on the shape text. Change the text as you see fit.

13. Let’s talk about text Double-click to edit What if you need to edit text that’s already on the shape? You do things a little differently: When you’re done, click an empty part of the drawing page to return to the zoom level you were at before. The new text appears on the shape.

14. Let’s talk about text A tool for grouped shapes So, a quick review: You click and type to add text, and you double-click a shape to edit text. That’s pretty straightforward. But what if you need to edit text for a shape that’s in a group? You could try to use the same methods, although it might not work all the time because of the way some groups are configured.

15. Let’s talk about text A tool for grouped shapes Here’s a good method for adding and editing text for grouped shapes. Click the group of shapes with the Pointer Tool . Click again to select one of the shapes in the group.

16. Let’s talk about text A tool for grouped shapes Here’s a good method for adding and editing text for grouped shapes. Click the Text Tool button . Visio will zoom in on the shape text. Add or change the text as you see fit.

20. Let’s talk about text Special text The text we’ve been showing you is text you type yourself. It’s the most common text you’ll use, and that’s what this course focuses on. What this course won’t dwell on is another kind of text that Visio “types” for you, called a field. A field is a special text area that instructs Visio to automatically display information. Fields can be especially handy when you use data in tandem with the diagram.

21. Let’s talk about text Suggestions for practice Examine the text components of a diagram. Add text to two shapes. Change the zoom option. Add an annotation shape to the page. Make a text-only shape and change its alignment. Edit shape text. Examine and edit the text for a group. Online practice (requires Visio 2007)

22. Let’s talk about text Test question 1 Most of the time, Visio zooms in when you start typing. When would it not zoom in when you start typing? (Pick one answer.) When you’re typing text for a text-only shape. When you’re typing text for a really big shape. When the text for the shape is big enough to read already. When you’re typing text for a very skinny line.

23. Let’s talk about text Test question 1: Answer When the text for the shape is big enough to read already. Visio won’t zoom in if the text is big enough to read or if you’re already zoomed in enough to read the text.

24. Let’s talk about text Test question 2 When you’re done typing, what should you do if you want to return to the zoom level you were at before? (Pick one answer.) Click an empty part of the drawing page. Stop typing. Press ALT+F6. Press RETURN.

25. Let’s talk about text Test question 2: Answer Click an empty part of the drawing page. You can also press ESC.

26. Let’s talk about text Test question 3 When you’re done typing and you want to select a shape and move it, you should always click the Text Tool again to turn it off. (Pick one answer.) True. False.

27. Let’s talk about text Test question 3: Answer False. To turn off the Text Tool, you have to click the Pointer Tool.

28. Let’s talk about text Quick Reference Card For a summary of the tasks covered in this course, view the Quick Reference Card.

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